Xerox Scanner manual Quality, Cancellation of Contract / Loss of Service

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THAMES VALLEY DISTRICT SCHOOL BOARD

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PRINTERS and SCANNERS TENDER

#05-45C

 

TERMS & CONDITIONS

 

2.6.17The successful bidder(s) and their employees shall not be considered TVDSB employees and shall not represent themselves as an agent of the TVDSB nor be eligible for any of the benefits provided to TVDSB employees.

2.6.18The TVDSB reserves the right to demand the removal of any successful bidder’s employees engaged in this contract if, in the TVDSB’s opinion, their conduct has been of an unacceptable nature.

2.6.19This Tender is being issued pursuant to the TVDSB’s Purchasing Policies and Procedures.

SECTION 2.7 QUALITY

2.7.1Unless otherwise specified equipment must be new items, in good condition, fit for the purpose for which they are being acquired and free from defects. The decision of the TVDSB pertaining to items being rejected is final.

2.7.2Any material or equipment, which in the opinion of the TVDSB, does not completely fulfill the specifications, must be removed at the expense of the successful bidder(s) and be replaced immediately with the material, or equipment, that fulfills the specifications.

2.7.3Any service or work ordered, which in the opinion of the TVDSB, does not completely fulfill the specifications, must be completed at the expense of the successful bidder(s) and be replaced immediately with the material, equipment, services or work that fulfills the specifications.

2.7.4In addition to price, quality and suitability to school use will be the first consideration. Delivery lead times, service, performance record, manufacturer’s warranties and the value of the overall award will be also taken into consideration when awarding this contract. Manufacturers’ brand names and numbers are used for the guidance of bidders. Manufacturers’ name and model number must be indicated in the appropriate field IN EVERY CASE. Alternate items of equal quality will be considered. The determination of equal quality will be based on our internal professional opinions.

2.7.5The successful bidder(s) will carry out all warranty work to the satisfaction of the TVDSB. All warranty work to be performed by appropriately certified staff.

SECTION 2.8 CANCELLATION OF CONTRACT / LOSS OF SERVICE

2.8.1The TVDSB reserves the right to terminate this contract within 30 days written notice if, in its opinion, the successful bidder(s) fails to meet the terms and conditions of the contract. Notwithstanding the termination of the contract, the successful bidder(s) shall remain responsible for its obligations under this contract up to the date of termination. The TVDSB reserves the right to commence an action in a court of competent jurisdiction against the successful bidder(s) for damages that result from the breach of the terms and conditions of the contract, by the successful bidder(s).

2.8.2The TVDSB shall have the right to retain and set off from any monies payable to the successful bidder(s) under the contract the total outstanding amount from time to time and for all damage claims by the TVDSB or any third parties arising out of this contract which have not been resolved by the successful bidder(s) or its insurer.

2.8.3The TVDSB reserves the right to withhold monies owing under a contract to the value of the obligation to a maximum of the monies owing to the successful bidder(s) for any indebtedness of the supplier that may impact on the TVDSB.

2.8.4The successful bidder(s) shall be responsible for ensuring continuous delivery of the goods and services in the event of a labour disruption by either, the successful bidder(s), the TVDSB’s staff or third party interruptions.

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Contents Tender Terms and Conditions of this Tender Table of Contents IntroductionSpecifications Thames Valley District School BoardBidder Response Forms and Electronic Instructions Terms & ConditionsBidder Profile Bidder Response GuidelinesTerms & Conditions of this Tender IntroductionDefinitions PRESENTATION/INTERVIEW/DEMONSTRATIONGeneral Conditions Thames Valley District School Board Quality Cancellation of Contract / Loss of ServiceFreedom of Information and Protection of Privacy ACT 11 HEALTH, Safety Regulations10 Human Rights and Child Labour Laws 13 Commercial General Liability Insurance 12 Workplace Safety and Insurance BoardAward and Notification of Contract Tender AwardTerms & Conditions 14 Motor Vehicle Liability Insurance Evaluation ProcessFreight Extra Taxes Contract Term / Pricing / Taxes / Delivery / PaymentContract Term PricingRequirements SpecificationsINVOICING/PAYMENT Terms QuantityEnvironment SAMPLES/TESTINGTerms & Conditions Illustrative Literature Return PolicyTerms & Conditions Manuals Warranty and Maintenance10 Statistical Data Structure of this Tender Bidder ProfileBidder Response Guidelines ReferencesTerms & Conditions BIDDERS’ Response Guide Thames Valley District School Board Firm Name Mail Address Internet Address Telephone no FAX no Bidder Response Forms and Electronic InstructionsSignature NameHelp Section Terms & Conditions Electronic BID InstructionsBID Report Return DISKETTE/CD Terms & Conditions Diskette CreationPlease Affix Label on DISKETTE/CD AS Shown below Appendix aOffice of the Tenders Clerk Education CentreTerms & Conditions Intent to Submit a BID Form Year Month Day Appendix BTerms and Conditions Appendix CAppendix D Appendix D Appendix D Appendix D Page Does this Include ALL PARTS, ALL Labour Travel Expenses 172615PRINTER Server External Each172647PRINTER Server Internal Each Only172620PRINTER Inkjet Colour Networked Each Schematics and Operating ManualSchematics & Operating Manual Netgear PS101 only172610PRINTER Laser Networked Duplex Each State Cost for ALL Consumables172621PRINTER Laser Networked Each 172611PRINTER/FAX/SCANNER/COPIER Laserjet Each 172613PRINTER Laser EachDoes this Include ALL PARTS, ALL Labour Travel Expenses YES 172619PRINTER-LASER-COLOUR-NETWORKED-DUPLEX Each172626SCANNER Colour Flatbed Each 172625SCANNER Colour Flatbed EachDate MAY 18 Thames Valley District School Board

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