Xerox Scanner manual Introduction, Terms & Conditions of this Tender

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THAMES VALLEY DISTRICT SCHOOL BOARD

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PRINTERS and SCANNERS TENDER

#05-45C

 

TERMS & CONDITIONS

 

1.0 INTRODUCTION

The Thames Valley District School Board (hereafter referred to as the TVDSB) invites interested parties to submit sealed Tender submissions for supplying Printers and Scanners, subject to the conditions herein.

SECTION 1.1 BACKGROUND

1.1.1The Thames Valley District School Board is one of the largest public school boards in the province of Ontario. The TVDSB is the employer of approximately 8,000 staff and operates 186 schools with an estimated enrolment of 87,000 students. The TVDSB comprises all public schools within the counties of Elgin, Middlesex and Oxford.

SECTION 1.2 PURPOSE

1.2.1The purpose of this Tender is to provide interested parties with sufficient information to enable them to prepare and submit Tenders for consideration by the TVDSB for Printers and Scanners.

2.0 TERMS & CONDITIONS OF THIS TENDER

SECTION 2.1 RETURN LOCATION

2.1.1Sealed Tenders must be returned to: “Tenders Clerk,”

Tenders Clerk’s box, Main Floor Reception, Education Centre Thames Valley District School Board,

P. O. Box 5888,

1250 Dundas Street

London, Ontario,

N6A 5L1

2.1.2The Tender envelope must show the Tender name, number, return date and time (as set out in Section 8.3 - Labelling Instructions).

2.1.3The Tender submission must be returned to the “Tenders Clerk” for your Tender submission to be accepted.

2.1.4Delivery to the Tenders Clerk is the responsibility of the bidder.

SECTION 2.2 IMPORTANT DATES

2.2.1

ISSUE DATE:

Wednesday, May 18, 2005

2.2.2 INTENT TO SUBMIT BID:

Wednesday, May 25, 2005

2.2.3

QUESTIONS:

No later than 4:00 PM, local time, Wednesday, June 1, 2005

2.2.4

ANSWERS TO QUESTIONS:

Friday, June 3, 2005

2.2.5 RETURN DATE and TIME:

prior to 12:00:00 local time Wednesday, June 15, 2005

SECTION 2.3 QUESTIONS/REGISTRATION

2.3.1An intent to submit a bid shall be registered with Purchasing by fax by Wednesday, May 25, 2005. Only registered bidders will receive questions and answers by Friday, June 3, 2005. A bidder registration form (Intent to Submit Bid) is attached as Appendix A.

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Contents Tender Table of Contents Introduction SpecificationsThames Valley District School Board Terms and Conditions of this TenderTerms & Conditions Bidder ProfileBidder Response Guidelines Bidder Response Forms and Electronic InstructionsIntroduction Terms & Conditions of this TenderDefinitions PRESENTATION/INTERVIEW/DEMONSTRATIONGeneral Conditions Thames Valley District School Board Cancellation of Contract / Loss of Service QualityFreedom of Information and Protection of Privacy ACT 11 HEALTH, Safety Regulations10 Human Rights and Child Labour Laws 12 Workplace Safety and Insurance Board 13 Commercial General Liability InsuranceTender Award Terms & Conditions 14 Motor Vehicle Liability InsuranceEvaluation Process Award and Notification of ContractContract Term / Pricing / Taxes / Delivery / Payment Contract TermPricing Freight Extra TaxesSpecifications INVOICING/PAYMENT TermsQuantity RequirementsSAMPLES/TESTING Terms & Conditions Illustrative LiteratureReturn Policy EnvironmentTerms & Conditions Manuals Warranty and Maintenance10 Statistical Data Bidder Profile Bidder Response GuidelinesReferences Structure of this TenderTerms & Conditions BIDDERS’ Response Guide Thames Valley District School Board Bidder Response Forms and Electronic Instructions SignatureName Firm Name Mail Address Internet Address Telephone no FAX noHelp Section Terms & Conditions Electronic BID InstructionsBID Report Terms & Conditions Diskette Creation Return DISKETTE/CDAppendix a Office of the Tenders ClerkEducation Centre Please Affix Label on DISKETTE/CD AS Shown belowTerms & Conditions Intent to Submit a BID Form Appendix B Year Month DayAppendix C Terms and ConditionsAppendix D Appendix D Appendix D Appendix D Page 172615PRINTER Server External Each 172647PRINTER Server Internal EachOnly Does this Include ALL PARTS, ALL Labour Travel ExpensesSchematics and Operating Manual Schematics & Operating ManualNetgear PS101 only 172620PRINTER Inkjet Colour Networked Each172610PRINTER Laser Networked Duplex Each State Cost for ALL Consumables172621PRINTER Laser Networked Each 172613PRINTER Laser Each Does this Include ALL PARTS, ALL Labour Travel Expenses YES172619PRINTER-LASER-COLOUR-NETWORKED-DUPLEX Each 172611PRINTER/FAX/SCANNER/COPIER Laserjet Each172625SCANNER Colour Flatbed Each 172626SCANNER Colour Flatbed EachDate MAY 18 Thames Valley District School Board

Scanner specifications

Xerox scanners are renowned for their cutting-edge technologies and high-performance capabilities designed to meet the diverse needs of businesses and individuals alike. These scanners are crafted to enhance productivity, streamline workflows, and ensure the accuracy and quality of digitization.

One of the primary features of Xerox scanners is their exceptional image quality. Utilizing advanced optical scanners, Xerox devices deliver crisp, clear images with high resolution, capturing fine details and subtle color gradations. This technology is particularly beneficial for digitizing important documents, artwork, and photographs, ensuring that a faithful replica of the original is preserved.

Another standout characteristic of Xerox scanners is their speed. Many models are designed to perform fast scanning, capable of handling multiple pages per minute with duplex scanning capabilities. This means that both sides of a document can be scanned in a single pass, significantly reducing the time needed for document processing.

Xerox scanners also incorporate advanced connectivity options, including USB, Ethernet, and wireless capabilities. This flexibility allows users to connect devices seamlessly to computers, networks, and mobile devices. With the rise of cloud computing, many Xerox scanners also feature direct cloud integration, enabling users to scan documents directly to services such as Google Drive, Dropbox, or other cloud storage solutions. This functionality simplifies document management and facilitates easy access from anywhere.

Additionally, Xerox scanners come equipped with intelligent software that enhances productivity. Features such as automatic document feeder (ADF) help manage multi-page documents with ease, while optical character recognition (OCR) technology converts scanned text into editable content. This is particularly useful for converting paper records into digital formats, allowing for easy editing, searching, and archiving.

Durability is another key aspect of Xerox scanners. Built to withstand the demands of busy office environments, these devices are robust and reliable, ensuring consistent performance over time. Many models are also energy-efficient, adhering to environmental standards and reducing operational costs.

Xerox's commitment to innovation is evident in its continuous development of features that enhance user experience, such as touch-screen interfaces and programmable shortcuts for frequently used tasks. Whether for high-volume scanning or occasional use, Xerox scanners are versatile and adaptable, making them an outstanding choice for any scanning needs.
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