Xerox Scanner manual Terms & Conditions, Bidder Profile, Bidder Response Guidelines

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THAMES VALLEY DISTRICT SCHOOL BOARD
	#05-45C
PRINTERS and SCANNERS TENDER
TERMS & CONDITIONS
SECTION 5.5 RETURN POLICY	. . . . . . 10
SECTION 5.6 ENVIRONMENT	. . . . . . 10
SECTION 5.7 TRAINING/SUPPORT	. . . . . . 10
SECTION 5.8 MANUALS	. . . . . . 11
SECTION 5.9 WARRANTY AND MAINTENANCE	. . . . . . 11
SECTION 5.10 STATISTICAL DATA	. . . . . . 11
6.0 BIDDER PROFILE

SECTION 6.1 REFERENCES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 SECTION 6.2 ADMINISTRATION & ORGANIZATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

7.0 BIDDER RESPONSE GUIDELINES
SECTION 7.1 STRUCTURE OF THIS TENDER	. . . . . . . . . 12
SECTION 7.2 BIDDERS’ RESPONSE GUIDE	. . . . . 13 & 14
8.0 BIDDER RESPONSE FORMS AND ELECTRONIC INSTRUCTIONS
SECTION 8.1 SIGNATURE PAGE	. . . . . . . . . 15
SECTION 8.2 ELECTRONIC BID INSTRUCTIONS	. . . . . 16 & 17
SECTION 8.3 LABELLING INSTRUCTIONS - ENVELOPE AND DISKETTE/CD	. . . . . . . . . 18
APPENDIX A INTENT TO SUBMIT A BID FORM	. . . . . . . . . 19
APPENDIX B INSURANCE FORM	. . . . . . . . . 20
APPENDIX C BIDDERS CHECKLIST FORM	. . . . . . . . . 21
APPENDIX D TERMS AND CONDITIONS RESPONSE - In Excel Format	Setup.exe file
SPECIFICATION/PRICING FILE (SEVEN FILES REQUIRED)	Setup.exe file

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Contents Tender Terms and Conditions of this Tender Table of Contents IntroductionSpecifications Thames Valley District School BoardBidder Response Forms and Electronic Instructions Terms & ConditionsBidder Profile Bidder Response GuidelinesTerms & Conditions of this Tender IntroductionPRESENTATION/INTERVIEW/DEMONSTRATION DefinitionsGeneral Conditions Thames Valley District School Board Quality Cancellation of Contract / Loss of Service11 HEALTH, Safety Regulations Freedom of Information and Protection of Privacy ACT10 Human Rights and Child Labour Laws 13 Commercial General Liability Insurance 12 Workplace Safety and Insurance BoardAward and Notification of Contract Tender AwardTerms & Conditions 14 Motor Vehicle Liability Insurance Evaluation ProcessFreight Extra Taxes Contract Term / Pricing / Taxes / Delivery / PaymentContract Term PricingRequirements SpecificationsINVOICING/PAYMENT Terms QuantityEnvironment SAMPLES/TESTINGTerms & Conditions Illustrative Literature Return PolicyWarranty and Maintenance Terms & Conditions Manuals10 Statistical Data Structure of this Tender Bidder ProfileBidder Response Guidelines ReferencesTerms & Conditions BIDDERS’ Response Guide Thames Valley District School Board Firm Name Mail Address Internet Address Telephone no FAX no Bidder Response Forms and Electronic InstructionsSignature NameTerms & Conditions Electronic BID Instructions Help SectionBID Report Return DISKETTE/CD Terms & Conditions Diskette CreationPlease Affix Label on DISKETTE/CD AS Shown below Appendix aOffice of the Tenders Clerk Education CentreTerms & Conditions Intent to Submit a BID Form Year Month Day Appendix BTerms and Conditions Appendix CAppendix D Appendix D Appendix D Appendix D Page Does this Include ALL PARTS, ALL Labour Travel Expenses 172615PRINTER Server External Each172647PRINTER Server Internal Each Only172620PRINTER Inkjet Colour Networked Each Schematics and Operating ManualSchematics & Operating Manual Netgear PS101 onlyState Cost for ALL Consumables 172610PRINTER Laser Networked Duplex Each172621PRINTER Laser Networked Each 172611PRINTER/FAX/SCANNER/COPIER Laserjet Each 172613PRINTER Laser EachDoes this Include ALL PARTS, ALL Labour Travel Expenses YES 172619PRINTER-LASER-COLOUR-NETWORKED-DUPLEX Each172626SCANNER Colour Flatbed Each 172625SCANNER Colour Flatbed EachDate MAY 18 Thames Valley District School Board