Xerox Scanner Bidder Profile, Bidder Response Guidelines, References, Structure of this Tender

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THAMES VALLEY DISTRICT SCHOOL BOARD

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PRINTERS and SCANNERS TENDER

#05-45C

 

TERMS & CONDITIONS

 

6.0 BIDDER PROFILE

SECTION 6.1 REFERENCES

6.1.1Bidders shall provide, in Appendix D, a minimum of three references where you have successfully provided goods and or services similar to this Tender. The reference must contain the following information:(i) agency name, (ii) address, (iii) contact person and telephone number.

SECTION 6.2 ADMINISTRATION & ORGANIZATION - Outline details concerning your company.

6.2.1Bidders shall include an organizational chart.

6.2.2Bidders must provide the correct legal name under which the bidder carries on business, telephone number, fax number, as well as the name(s) of appropriate contact persons, with whom the TVDSB may consult regarding this Tender.

6.2.3If a bidder is a sole proprietor, the full personal name and address, together with the name and address of the proprietorship, (i.e., John Doe, carrying on business under the firm name and style of “John’s Copier Service”).

6.2.4If a bidder is a partnership, the full name of all individual partners together with the correct legal business name of the partnership.

6.2.5If a bidder is a corporation, the bidder shall provide the full legal name of the corporation, together with the jurisdiction in which the corporation was originally incorporated.

6.2.6Each bidder shall list any subcontractors or partners who would be involved in the contract of this execution.

6.2.7The TVDSB reserves the right at any time after the closing date, to request from any bidder evidence of its financial standing and stability, including that of each of its officers, directors and principals. All bidders agree to provide at their own expense all such above-related information as may be requested by the TVDSB within four (4) days of the date of any such request.

6.2.8Bidders are required to list any and all pending or ongoing legal claims or disputes where the bidder could individually or in combination with other claims, suffer a potential economic loss greater than $100,000.00.

6.2.9The successful bidder(s) and their employees shall not be considered TVDSB employees and shall not represent themselves as an agent of the TVDSB nor be eligible for any of the benefits provided to TVDSB employees.

7.0 BIDDER RESPONSE GUIDELINES

SECTION 7.1 STRUCTURE OF THIS TENDER

7.1.1Each Tender must be structured using only the criteria identified in this Tender. When submitting Tenders, bidders must use the same numbering format, as on this Tender.

7.1.2Bidders must use the SETUP.EXE file on the Internet @ www.tvdsb.on.ca/Purchasing/Bids /Proceed to Inquiry Download Page/ T#45.

The Setup.exe file contains the following files:

Tender.exe: See Electronic Bid Instructions, Section 8.2

Appendix D: Terms and Conditions Response in Excel format - Electronic response is required.

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Contents Tender Terms and Conditions of this Tender Table of Contents IntroductionSpecifications Thames Valley District School BoardBidder Response Forms and Electronic Instructions Terms & ConditionsBidder Profile Bidder Response GuidelinesTerms & Conditions of this Tender IntroductionPRESENTATION/INTERVIEW/DEMONSTRATION DefinitionsGeneral Conditions Thames Valley District School Board Quality Cancellation of Contract / Loss of Service11 HEALTH, Safety Regulations Freedom of Information and Protection of Privacy ACT10 Human Rights and Child Labour Laws 13 Commercial General Liability Insurance 12 Workplace Safety and Insurance BoardAward and Notification of Contract Tender AwardTerms & Conditions 14 Motor Vehicle Liability Insurance Evaluation ProcessFreight Extra Taxes Contract Term / Pricing / Taxes / Delivery / PaymentContract Term PricingRequirements SpecificationsINVOICING/PAYMENT Terms QuantityEnvironment SAMPLES/TESTINGTerms & Conditions Illustrative Literature Return PolicyWarranty and Maintenance Terms & Conditions Manuals10 Statistical Data Structure of this Tender Bidder ProfileBidder Response Guidelines ReferencesTerms & Conditions BIDDERS’ Response Guide Thames Valley District School Board Firm Name Mail Address Internet Address Telephone no FAX no Bidder Response Forms and Electronic InstructionsSignature NameTerms & Conditions Electronic BID Instructions Help SectionBID Report Return DISKETTE/CD Terms & Conditions Diskette CreationPlease Affix Label on DISKETTE/CD AS Shown below Appendix aOffice of the Tenders Clerk Education CentreTerms & Conditions Intent to Submit a BID Form Year Month Day Appendix BTerms and Conditions Appendix CAppendix D Appendix D Appendix D Appendix D Page Does this Include ALL PARTS, ALL Labour Travel Expenses 172615PRINTER Server External Each172647PRINTER Server Internal Each Only172620PRINTER Inkjet Colour Networked Each Schematics and Operating ManualSchematics & Operating Manual Netgear PS101 onlyState Cost for ALL Consumables 172610PRINTER Laser Networked Duplex Each172621PRINTER Laser Networked Each 172611PRINTER/FAX/SCANNER/COPIER Laserjet Each 172613PRINTER Laser EachDoes this Include ALL PARTS, ALL Labour Travel Expenses YES 172619PRINTER-LASER-COLOUR-NETWORKED-DUPLEX Each172626SCANNER Colour Flatbed Each 172625SCANNER Colour Flatbed EachDate MAY 18 Thames Valley District School Board

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