Nortel Networks Integrated Conference Bridge Managing the conference, Lengthening the conference

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Browser User Interface

If a chairperson is not present, the Chairperson section displays Chairperson not present.

The Participant List section contains several information fields. The Phone number field shows the CLID or called number. The Call Type field shows regular, dial-out, or expand. The current speaker is shown by a highlight in the Details field.

The Conference Call Manager window is updated automatically every two minutes and can be refreshed manually by clicking Refresh.

The Conference Call Manager window can be accessed in one of three ways:

•In the Login window (Figure 1 on page 12), enter the conference access number and chairperson password for the active conference.

•In the Conference List window (Figure 4 on page 15), click the Control icon (a gavel) for an active conference. (The icon appears only while the conference is active.)

•In the Microsoft Outlook User Interface window, select the Control button in the ICB form while the conference is active. Refer to “Microsoft Outlook User Interface” on page 48 for information about the Microsoft Outlook interface.

Managing the conference

This section describes how to perform tasks from the Conference section of the Conference Call Manager window (see Figure 18 on page 37).

Note: If a chairperson is not present on the conference, the session management activities (voting session and question-and-answer session) are not available (Figure 19 on page 38).

Lengthening the conference

To lengthen the conference by 15 minutes, click Add 15 minutes at any time during the conference. If successful, the system updates the “Time Left” indication.

Locking or unlocking the conference

Click Lock at any time during the conference to prevent any more participants from joining. To unlock the conference, click Unlock. The

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Contents Nortel Networks Integrated Conference Bridge Page Revision history Revision history Contents Telephone User Interface Microsoft Outlook User InterfaceUsing the participant TUI commands Contents Integrated Conference Bridge interfaces User levelsBrowser User Interface Logging in to the BUI Accessing the BUIGeneral information Preparing to use the BUIICB Login window Changing the user password Select Save this password in your password list optionalClick Change Password Conference List window Change Password windowComponents of Conference List window Part 1 Conference List windowConference Call Manager window. This icon Components of Conference List window Part 2Scheduling a one-time conference Title frameScheduling a new one-time conference Schedule a New Conference window Schedule a New Conference Free Ports View Select Date window Search for a owner ID window Browser User Interface Schedule a New Conference Options No passwordBrowser User Interface Browser User Interface Steps Conference Details window for a one-time conferenceScheduling a recurrent conference Select New Conference in the Conference List window See on Scheduling a new recurring conferenceConference Dates window Conference Details window for a recurring conference Editing a conference one-time or recurring Edit Conference window Delete confirmation one-time inactive conference Deleting a conferenceTasks for managing a conference Managing a conference in progressTasks Chairperson Present Not present Managing a conference tasks Part 1Dual-card meeting Conference Call Manager windowManaging a conference tasks Part 2 Conference Call Manager Chairperson present Conference Call Manager Chairperson not present Managing the conference Lengthening the conferenceLocking or unlocking the conference Click Session Management Session management holding a voting sessionClick Mute All Click Session Management Click Start VotingClick End Voting Session management holding a question-and-answer sessionStopping or resuming music Adjusting the volume of the chairpersonChanging the status of the chairperson Muting or unmuting the chairpersonReleasing chairperson control Click Volume ControlManaging the status of all participants Managing the status of individual participants Consulting between chairperson and participant Disconnecting an individual participantAdjusting the volume of an individual participant Adding details for an individual participantConference Call Manager Participant Volume Control Click Calendar in the Folder List Microsoft Outlook settingsOverview System requirementsICB form ICB filesChoose 15 Minutes Publishing the ICB files Getting startedSelect Personal Forms Library in the Look In field Choose Tools Forms Publish Form AsAdding the ICB form as the default Calendar form Select Forms in When posting to this folder, useChoose Properties Calendar Properties window opens Removing ICB files from the Personal Forms Library Resetting the default Calendar form for Microsoft Outlook Select Appointment in When posting to this folder, useSelect Personal Forms in the Forms Library Clearing the Microsoft Outlook forms cache Upgrading the ICB formDeleting the forms cache file manually ICB form errorsSelect ICB Conference Logging in to ICBChange Password section Changing the ICB passwordClick Save and Close Adding access to a different ICB cardRenaming an ICB card Select Calendar from the Folder ListContact window ICB card Scheduling a conferenceScheduling a new conference Choose File New New Appointment or New Meeting RequestAppointment tab ICB form Free ports ICB form Options Microsoft Outlook User Interface Microsoft Outlook User Interface Scheduling success message and conference information Modifying a past conference to start in the futureEditing a conference before it begins Editing a conferenceICB form Edit conference Editing a conference while it is in progress Audio Conference Access InformationChoose Edit Delete Telephone User Interface Steps Telephone User Interface Acquiring and releasing chairperson control Using the TUI commands Using the chairperson TUI commandsUsing the participant TUI commands Volume control feature operation Adjusting audio volumeCreating an ad hoc conference Recording a conference-specific greetingTUI command summary Chairperson commandsChairperson commands Part 1 Chairperson commands Part 2 Chairperson commands Part 3 Commands to end a dial-out callChairperson commands while participant list plays Part 1 Participant commands Chairperson commands while participant list plays Part 2Participant commands for a conference in progress Part 1 Participant commands for a conference in progress Part 2 Page Internet address