Nortel Networks Integrated Conference Bridge manual Scheduling a new conference, Appointment tab

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Microsoft Outlook User Interface

Scheduling a new conference

1.Select Calendar in the Folder List in Microsoft Outlook.

2.Click and drag in the Calendar to select a timeslot for the conference (optional).

3.Create a new conference by doing one of the following:

•Double-click in the Calendar. This does not preserve any timeslot set in step 2.

•Click New.

Note: Click Yes if asked to Enable macros.

•Right-click the Calendar and choose New Appointment or New Meeting Request from the menu.

•Choose File > New > New Appointment or New Meeting Request.

The Appointment or Meeting window opens.

4.In the Appointment tab:

a.Enter the subject of the conference in the Subject field.

b.Enter the start and end time of the conference in the Start time and End time fields, if not already entered in step 2.

Conferences can start or end only on quarter-hours (that is 0, 15, 30, 45). ICB does not support any other time increments.

If you double-clicked in the Calendar to open this window (in step 3), the timeslot may not have been preserved. Reenter the time if necessary.

c.Identify the conference participants, as follows:

•If New Appointment was selected in step 3, click Invite Attendees, and select them from your address book.

•If New Meeting Request was selected in step 3, enter the participants’ names, either by listing them in the To: field (separated by semicolons), or by clicking To: and selecting them from your address book.

5.In the ICB tab:

a.Select an ICB card from the ICB Address drop-down list.

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Contents Nortel Networks Integrated Conference Bridge Page Revision history Revision history Contents Telephone User Interface Microsoft Outlook User InterfaceUsing the participant TUI commands Contents Integrated Conference Bridge interfaces User levelsBrowser User Interface General information Accessing the BUIPreparing to use the BUI Logging in to the BUIICB Login window Select Save this password in your password list optional Changing the user passwordClick Change Password Conference List window Change Password windowComponents of Conference List window Part 1 Conference List windowConference Call Manager window. This icon Components of Conference List window Part 2Title frame Scheduling a one-time conferenceScheduling a new one-time conference Schedule a New Conference window Schedule a New Conference Free Ports View Select Date window Search for a owner ID window Browser User Interface Schedule a New Conference Options No passwordBrowser User Interface Browser User Interface Steps Conference Details window for a one-time conferenceScheduling a recurrent conference Select New Conference in the Conference List window See on Scheduling a new recurring conferenceConference Dates window Conference Details window for a recurring conference Editing a conference one-time or recurring Edit Conference window Delete confirmation one-time inactive conference Deleting a conferenceTasks for managing a conference Managing a conference in progressTasks Chairperson Present Not present Managing a conference tasks Part 1Conference Call Manager window Dual-card meetingManaging a conference tasks Part 2 Conference Call Manager Chairperson present Conference Call Manager Chairperson not present Lengthening the conference Managing the conferenceLocking or unlocking the conference Click Session Management Session management holding a voting sessionClick End Voting Click Start VotingSession management holding a question-and-answer session Click Mute All Click Session ManagementChanging the status of the chairperson Adjusting the volume of the chairpersonMuting or unmuting the chairperson Stopping or resuming musicReleasing chairperson control Click Volume ControlManaging the status of all participants Managing the status of individual participants Adjusting the volume of an individual participant Disconnecting an individual participantAdding details for an individual participant Consulting between chairperson and participantConference Call Manager Participant Volume Control Overview Microsoft Outlook settingsSystem requirements Click Calendar in the Folder ListICB files ICB formChoose 15 Minutes Publishing the ICB files Getting startedSelect Personal Forms Library in the Look In field Choose Tools Forms Publish Form AsSelect Forms in When posting to this folder, use Adding the ICB form as the default Calendar formChoose Properties Calendar Properties window opens Removing ICB files from the Personal Forms Library Select Appointment in When posting to this folder, use Resetting the default Calendar form for Microsoft OutlookSelect Personal Forms in the Forms Library Clearing the Microsoft Outlook forms cache Upgrading the ICB formDeleting the forms cache file manually ICB form errorsSelect ICB Conference Logging in to ICB Change Password section Changing the ICB passwordRenaming an ICB card Adding access to a different ICB cardSelect Calendar from the Folder List Click Save and CloseContact window ICB card Scheduling a conferenceChoose File New New Appointment or New Meeting Request Scheduling a new conferenceAppointment tab ICB form Free ports ICB form Options Microsoft Outlook User Interface Microsoft Outlook User Interface Scheduling success message and conference information Modifying a past conference to start in the futureEditing a conference before it begins Editing a conferenceICB form Edit conference Editing a conference while it is in progress Audio Conference Access InformationChoose Edit Delete Telephone User Interface Steps Telephone User Interface Acquiring and releasing chairperson control Using the chairperson TUI commands Using the TUI commandsUsing the participant TUI commands Volume control feature operation Adjusting audio volumeCreating an ad hoc conference Recording a conference-specific greetingChairperson commands TUI command summaryChairperson commands Part 1 Chairperson commands Part 2 Commands to end a dial-out call Chairperson commands Part 3Chairperson commands while participant list plays Part 1 Chairperson commands while participant list plays Part 2 Participant commandsParticipant commands for a conference in progress Part 1 Participant commands for a conference in progress Part 2 Page Internet address