Nortel Networks Integrated Conference Bridge manual Microsoft Outlook User Interface

Page 65

Microsoft Outlook User Interface

•In the Language field, select the language the system uses for voice prompts. The drop-down list offers the languages available in the system. The default is the ICB card’s default language. When using single-number access, the selected language takes effect after the caller enters the conference ID and password. Before that, the system uses the default language.

•Select Add port if required to have the system reserve additional ports to accommodate unanticipated participants. The system adds ports only if available (that is, if they are not reserved for another conference).

•Select Keep one port for the chairperson to reserve a port for the chairperson. If this box is not selected, the system makes ports available on a first-come,first-serve basis. In this case, if all the ports are in use when the chairperson tries to join the conference, the system does not allow the chairperson to enter the conference. By default, this option is enabled.

6.To set up a recurring conference, select Recurrence and set up the recurrence parameters using the recurrence functionality in Microsoft Outlook.

Do not schedule more than 52 occurrences of a recurring conference. If you need to schedule more than 52 occurrences, schedule a separate recurring conference with the additional occurrences.

Do not schedule any occurrence of a recurring conference more than one year in advance. All occurrences of a recurring conference with one or more occurrences scheduled more than one year in advance will not be saved.

7.Select Save and Close for an appointment, or select Send for a meeting.

If the scheduling is successful (that is, all resources are available), ICB scheduling is updated automatically. A window opens showing the conference parameters, including access numbers and passwords (see Figure 30 on page 66). Conference and access information is e-mailed to the invited parties and added to their Microsoft Outlook calendars.

65

Image 65

Contents Nortel Networks Integrated Conference Bridge Page Revision history Revision history Contents Telephone User Interface Microsoft Outlook User InterfaceUsing the participant TUI commands Contents Integrated Conference Bridge interfaces User levelsBrowser User Interface General information Accessing the BUIPreparing to use the BUI Logging in to the BUIICB Login window Click Change Password Changing the user passwordSelect Save this password in your password list optional Conference List window Change Password windowComponents of Conference List window Part 1 Conference List windowConference Call Manager window. This icon Components of Conference List window Part 2Scheduling a new one-time conference Scheduling a one-time conferenceTitle frame Schedule a New Conference window Schedule a New Conference Free Ports View Select Date window Search for a owner ID window Browser User Interface Schedule a New Conference Options No passwordBrowser User Interface Browser User Interface Steps Conference Details window for a one-time conferenceScheduling a recurrent conference Select New Conference in the Conference List window See on Scheduling a new recurring conferenceConference Dates window Conference Details window for a recurring conference Editing a conference one-time or recurring Edit Conference window Delete confirmation one-time inactive conference Deleting a conferenceTasks for managing a conference Managing a conference in progressTasks Chairperson Present Not present Managing a conference tasks Part 1Managing a conference tasks Part 2 Dual-card meetingConference Call Manager window Conference Call Manager Chairperson present Conference Call Manager Chairperson not present Locking or unlocking the conference Managing the conferenceLengthening the conference Click Session Management Session management holding a voting sessionClick End Voting Click Start VotingSession management holding a question-and-answer session Click Mute All Click Session ManagementChanging the status of the chairperson Adjusting the volume of the chairpersonMuting or unmuting the chairperson Stopping or resuming musicReleasing chairperson control Click Volume ControlManaging the status of all participants Managing the status of individual participants Adjusting the volume of an individual participant Disconnecting an individual participantAdding details for an individual participant Consulting between chairperson and participantConference Call Manager Participant Volume Control Overview Microsoft Outlook settingsSystem requirements Click Calendar in the Folder ListChoose 15 Minutes ICB formICB files Publishing the ICB files Getting startedSelect Personal Forms Library in the Look In field Choose Tools Forms Publish Form AsChoose Properties Calendar Properties window opens Adding the ICB form as the default Calendar formSelect Forms in When posting to this folder, use Removing ICB files from the Personal Forms Library Select Personal Forms in the Forms Library Resetting the default Calendar form for Microsoft OutlookSelect Appointment in When posting to this folder, use Clearing the Microsoft Outlook forms cache Upgrading the ICB formDeleting the forms cache file manually ICB form errorsSelect ICB Conference Logging in to ICBChange Password section Changing the ICB passwordRenaming an ICB card Adding access to a different ICB cardSelect Calendar from the Folder List Click Save and CloseContact window ICB card Scheduling a conferenceAppointment tab Scheduling a new conferenceChoose File New New Appointment or New Meeting Request ICB form Free ports ICB form Options Microsoft Outlook User Interface Microsoft Outlook User Interface Scheduling success message and conference information Modifying a past conference to start in the futureEditing a conference before it begins Editing a conferenceICB form Edit conference Editing a conference while it is in progress Audio Conference Access InformationChoose Edit Delete Telephone User Interface Steps Telephone User Interface Acquiring and releasing chairperson control Using the participant TUI commands Using the TUI commandsUsing the chairperson TUI commands Volume control feature operation Adjusting audio volumeCreating an ad hoc conference Recording a conference-specific greetingChairperson commands Part 1 TUI command summaryChairperson commands Chairperson commands Part 2 Chairperson commands while participant list plays Part 1 Chairperson commands Part 3Commands to end a dial-out call Participant commands for a conference in progress Part 1 Participant commandsChairperson commands while participant list plays Part 2 Participant commands for a conference in progress Part 2 Page Internet address