Nortel Networks Integrated Conference Bridge manual Microsoft Outlook User Interface

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Contents

Microsoft Outlook User Interface . . . . . . . . . . . . . . . . . . . . 48

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 System requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Microsoft Outlook settings . . . . . . . . . . . . . . . . . . . . . . . . 48

ICB form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 ICB files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Publishing the ICB files . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Adding the ICB form as the default Calendar form . . . . . 52 Removing ICB files from the Personal Forms Library . . . 53 Resetting the default Calendar form for Microsoft Outlook 54 Upgrading the ICB form . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Clearing the Microsoft Outlook forms cache . . . . . . . . . . 55 ICB form errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Logging in to ICB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Changing the ICB password . . . . . . . . . . . . . . . . . . . . . . 58 Adding access to a different ICB card . . . . . . . . . . . . . . . 59 Renaming an ICB card . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Scheduling a conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 Scheduling a new conference . . . . . . . . . . . . . . . . . . . . . 61 Modifying a past conference to start in the future . . . . . . 66

Editing a conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67 Editing a conference before it begins . . . . . . . . . . . . . . . . 67 Editing a conference while it is in progress . . . . . . . . . . . 69

Deleting a conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Telephone User Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Scheduling a conference	71
Acquiring and releasing chairperson control	74

Using the TUI commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 Using the chairperson TUI commands . . . . . . . . . . . . . . . 75

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Contents Nortel Networks Integrated Conference Bridge Page Revision history Revision history Contents Microsoft Outlook User Interface Telephone User InterfaceUsing the participant TUI commands Contents User levels Integrated Conference Bridge interfacesBrowser User Interface Preparing to use the BUI Accessing the BUIGeneral information Logging in to the BUIICB Login window Changing the user password Select Save this password in your password list optionalClick Change Password Change Password window Conference List windowConference List window Components of Conference List window Part 1Components of Conference List window Part 2 Conference Call Manager window. This iconScheduling a one-time conference Title frameScheduling a new one-time conference Schedule a New Conference window Schedule a New Conference Free Ports View Select Date window Search for a owner ID window Browser User Interface No password Schedule a New Conference OptionsBrowser User Interface Browser User Interface Conference Details window for a one-time conference StepsScheduling a recurrent conference Scheduling a new recurring conference Select New Conference in the Conference List window See onConference Dates window Conference Details window for a recurring conference Editing a conference one-time or recurring Edit Conference window Deleting a conference Delete confirmation one-time inactive conferenceManaging a conference in progress Tasks for managing a conferenceManaging a conference tasks Part 1 Tasks Chairperson Present Not presentDual-card meeting Conference Call Manager windowManaging a conference tasks Part 2 Conference Call Manager Chairperson present Conference Call Manager Chairperson not present Managing the conference Lengthening the conferenceLocking or unlocking the conference Session management holding a voting session Click Session ManagementSession management holding a question-and-answer session Click Start VotingClick End Voting Click Mute All Click Session ManagementMuting or unmuting the chairperson Adjusting the volume of the chairpersonChanging the status of the chairperson Stopping or resuming musicClick Volume Control Releasing chairperson controlManaging the status of all participants Managing the status of individual participants Adding details for an individual participant Disconnecting an individual participantAdjusting the volume of an individual participant Consulting between chairperson and participantConference Call Manager Participant Volume Control System requirements Microsoft Outlook settingsOverview Click Calendar in the Folder ListICB form ICB filesChoose 15 Minutes Getting started Publishing the ICB filesChoose Tools Forms Publish Form As Select Personal Forms Library in the Look In fieldAdding the ICB form as the default Calendar form Select Forms in When posting to this folder, useChoose Properties Calendar Properties window opens Removing ICB files from the Personal Forms Library Resetting the default Calendar form for Microsoft Outlook Select Appointment in When posting to this folder, useSelect Personal Forms in the Forms Library Upgrading the ICB form Clearing the Microsoft Outlook forms cacheICB form errors Deleting the forms cache file manuallyLogging in to ICB Select ICB ConferenceChanging the ICB password Change Password sectionSelect Calendar from the Folder List Adding access to a different ICB cardRenaming an ICB card Click Save and CloseScheduling a conference Contact window ICB cardScheduling a new conference Choose File New New Appointment or New Meeting RequestAppointment tab ICB form Free ports ICB form Options Microsoft Outlook User Interface Microsoft Outlook User Interface Modifying a past conference to start in the future Scheduling success message and conference informationEditing a conference Editing a conference before it beginsICB form Edit conference Audio Conference Access Information Editing a conference while it is in progressChoose Edit Delete Telephone User Interface Steps Telephone User Interface Acquiring and releasing chairperson control Using the TUI commands Using the chairperson TUI commandsUsing the participant TUI commands Adjusting audio volume Volume control feature operationRecording a conference-specific greeting Creating an ad hoc conferenceTUI command summary Chairperson commandsChairperson commands Part 1 Chairperson commands Part 2 Chairperson commands Part 3 Commands to end a dial-out callChairperson commands while participant list plays Part 1 Participant commands Chairperson commands while participant list plays Part 2Participant commands for a conference in progress Part 1 Participant commands for a conference in progress Part 2 Page Internet address