Nortel Networks Integrated Conference Bridge manual Recording a conference-specific greeting

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Telephone User Interface

Recording a conference-specific greeting

The maximum length of a conference-specific greeting is ten seconds. The system deletes the voice file at the end of the conference, and it cannot be used for other conferences.

Steps

1.Dial the TUI Services DN and log in.

2.Select “Record customer greeting” from the voice menu.

3.At the prompt, enter the reference number of the conference.

When a conference is scheduled using TUI or BUI, the system generates a reference number that uniquely identifies the conference. The system displays this reference number in the BUI (see Figure 11 on page 26 or Figure 13 on page 30) and in the confirmation e-mail.

The system repeats the number and prompts the user to confirm it or reenter it.

4.Confirm or reenter the number.

The system presents a menu for recording the greeting, similar to that used for the brandline greeting.

After recording the greeting, it can be verified, re-recorded, or deleted at a later time. Conference details displayed in the BUI indicate whether or not a greeting exists.

A greeting recorded for a conference that is part of a recurrent chain applies to all occurrences of the chain.

Creating an “ad hoc” conference

An “ad hoc” conference is a conference that is not scheduled in advance. It uses only card resources (ports and DNs) that are available at that time. You can create an “ad hoc” conference only with the TUI.

An “ad hoc” conference is initially 30 minutes in duration, with three ports for participants. You can extend the duration in 15-minute increments by pressing *98. The maximum number of participants is eight, but you can change this limit using the BUI (see “Editing a conference (one-time or recurring)” on page 31).

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Contents Nortel Networks Integrated Conference Bridge Page Revision history Revision history Contents Telephone User Interface Microsoft Outlook User InterfaceUsing the participant TUI commands Contents Integrated Conference Bridge interfaces User levelsBrowser User Interface General information Accessing the BUIPreparing to use the BUI Logging in to the BUIICB Login window Click Change Password Changing the user passwordSelect Save this password in your password list optional Conference List window Change Password windowComponents of Conference List window Part 1 Conference List windowConference Call Manager window. This icon Components of Conference List window Part 2Scheduling a new one-time conference Scheduling a one-time conferenceTitle frame Schedule a New Conference window Schedule a New Conference Free Ports View Select Date window Search for a owner ID window Browser User Interface Schedule a New Conference Options No passwordBrowser User Interface Browser User Interface Steps Conference Details window for a one-time conferenceScheduling a recurrent conference Select New Conference in the Conference List window See on Scheduling a new recurring conferenceConference Dates window Conference Details window for a recurring conference Editing a conference one-time or recurring Edit Conference window Delete confirmation one-time inactive conference Deleting a conferenceTasks for managing a conference Managing a conference in progressTasks Chairperson Present Not present Managing a conference tasks Part 1Managing a conference tasks Part 2 Dual-card meetingConference Call Manager window Conference Call Manager Chairperson present Conference Call Manager Chairperson not present Locking or unlocking the conference Managing the conferenceLengthening the conference Click Session Management Session management holding a voting sessionClick End Voting Click Start VotingSession management holding a question-and-answer session Click Mute All Click Session ManagementChanging the status of the chairperson Adjusting the volume of the chairpersonMuting or unmuting the chairperson Stopping or resuming musicReleasing chairperson control Click Volume ControlManaging the status of all participants Managing the status of individual participants Adjusting the volume of an individual participant Disconnecting an individual participantAdding details for an individual participant Consulting between chairperson and participantConference Call Manager Participant Volume Control Overview Microsoft Outlook settingsSystem requirements Click Calendar in the Folder ListChoose 15 Minutes ICB formICB files Publishing the ICB files Getting startedSelect Personal Forms Library in the Look In field Choose Tools Forms Publish Form AsChoose Properties Calendar Properties window opens Adding the ICB form as the default Calendar formSelect Forms in When posting to this folder, use Removing ICB files from the Personal Forms Library Select Personal Forms in the Forms Library Resetting the default Calendar form for Microsoft OutlookSelect Appointment in When posting to this folder, use Clearing the Microsoft Outlook forms cache Upgrading the ICB formDeleting the forms cache file manually ICB form errorsSelect ICB Conference Logging in to ICBChange Password section Changing the ICB passwordRenaming an ICB card Adding access to a different ICB cardSelect Calendar from the Folder List Click Save and CloseContact window ICB card Scheduling a conferenceAppointment tab Scheduling a new conferenceChoose File New New Appointment or New Meeting Request ICB form Free ports ICB form Options Microsoft Outlook User Interface Microsoft Outlook User Interface Scheduling success message and conference information Modifying a past conference to start in the futureEditing a conference before it begins Editing a conferenceICB form Edit conference Editing a conference while it is in progress Audio Conference Access InformationChoose Edit Delete Telephone User Interface Steps Telephone User Interface Acquiring and releasing chairperson control Using the participant TUI commands Using the TUI commandsUsing the chairperson TUI commands Volume control feature operation Adjusting audio volumeCreating an ad hoc conference Recording a conference-specific greetingChairperson commands Part 1 TUI command summaryChairperson commands Chairperson commands Part 2 Chairperson commands while participant list plays Part 1 Chairperson commands Part 3Commands to end a dial-out call Participant commands for a conference in progress Part 1 Participant commandsChairperson commands while participant list plays Part 2 Participant commands for a conference in progress Part 2 Page Internet address