Net Optics 3300 manual To set your Forward to E-mail options using a telephone

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Voice Mail User Guide

7.Press when you are done.

8.Update your greeting to include the prompts for the new numbers that you assigned.

Tip: If you program an invalid number, callers will be forwarded to the Auto Attendant when choosing that personal contact.

Forward to E-mail

Forward to E-mail allows you to forward voice messages, including Record-a-Call messages, to an e-mail address. You can choose to manually forward voice messages, or automatically (always) forward all voice messages. Voice mails are sent as a Windows waveform (.wav) attachment to an e-mail. The destination e-mail address is programmed using the Desktop Tool; if you do not have access to the Desktop Tool, your Administrator must program the address for you.

To set your Forward to E-mail options using a telephone:

1.Access your voice mailbox.

2.Press for User Options.

3.Press for Additional Options.

4.Press for Forward to E-mail.

5.Press to enable Always Forward to E-mail, or to disable it (to manually forward your messages).

6.Press to enable Delete After Forwarding, or to disable it.

Tip: When “Delete After Forwarding” is disabled, your telephone’s message waiting lamp indicator continues to flash even after the message is forwarded to e-mail. To ensure that your mailbox does not fill up (which prevents new messages from being left), periodically access your mailbox and discard unneeded messages.

Tip: When “Delete After Forwarding” is enabled, messages are only deleted after successful delivery to the destination e-mail server. Your telephone’s message waiting indicator turns on when a voice message is received in your voice mailbox, and turns off when the message is deleted.

To set your Forward to E-Mail options using the Desktop Tool:

If you have access to the Desktop Tool, you can change the following options to suit your preferences:

E-mail address

Forward messages manually or automatically

Delete messages after forwarding (Yes or No)

1.Access the Desktop Tool.

2.Select “Manage my Voice Mail Application” from the drop-down menu.

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Contents Voice Mail User Guide Trademarks Ask your Administrator to help you complete this information Quick Reference SheetPage Table of Contents Quick Reference Sheet Voice Mail User Guide Your Telephone IntroductionAbout Your Voice Mail System Easy to useWhere to Get Help PreparationsAccessing the Voice Mail System Calling the Voice Mail System for the First TimeCalling for Messages With the Message Light OnUsing the Voice Mail System Menu Overview Main MenuPlaying Your Messages Making and Sending MessagesUser Options Transferring an Outside Caller to a Mailbox Accessing the Auto Attendant from a MailboxQuick Messaging To transfer a caller on an outside line to a mailboxName Dialing To dial by nameChecking More Than One Mailbox Message NotificationTo set Message Notification Distribution ListsTo create, or add a number to, a distribution list To name a distribution list To review a distribution listTo delete a number in a distribution list To use a distribution listUsing Mailbox Greetings Effectively Mailbox GreetingsTo change a permanent greeting To disable and enable a temporary greetingTo create a temporary greeting Personal Contacts To program a personal contactTo set your Forward to E-mail options using a telephone Forward to E-mailTo manually forward a voice mail message Voice Mail User Guide Helpful Hints Message Length and Conditions Type AheadVisual Voice Mail