Distribution lists

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A distribution list saves you time when you send messages to the same group of addresses. You can create up to 99 personal distribution lists, and record a name to identify each list. Each personal distribution list can contain up to 200 entries. You can also use shared distribution lists supplied by your administrator.

To create a personal distribution list

A personal distribution list can contain all of the same types of addresses to which you can send a composed message, except other personal distribution lists. An entry can be a mailbox number, shared distribution list number, network mailbox, open network mailbox, Internet user, or telephone number. See Addressing a message, page 18. You can also add an entry by spelling a person’s name. See Addressing by name, page 19.

1While logged in to your mailbox, press 8 5 for CallPilot Tools, then 5 to create distribution lists.

To play a summary of all your lists, press *.

2Enter a number from 1 to 99, then press #.

3Press 9 if you want to record a name to help you identify this list in the future. At the prompt, press 5, record the list name, then press #.

4Press 5 to start entering addresses into the list.

5Enter the first address, then press # in the same way you address a message.

6Continue to enter addresses, pressing # after each one.

To cancel the last number you entered in the list, press 0 #.

7When the list is complete, press #.

8When you are finished, press 4 to return to your messages.

To play, edit, or delete a personal distribution list

After you create a personal distribution list, you can play it to hear all the addresses, add to it, delete it, and search for addresses in the list.

1While logged in to your mailbox, press 8 5, then 5.

2Enter the distribution list number, then press #. If you don’t remember the number, press * to hear a summary of your personal distribution lists.

To play the contents of the list, press 2.

To add addresses to the list, press 5. Enter each address, then press #. When the list is complete, press #.

To delete the entire list, press 7 6. You can restore the list by pressing 7 6 immediately after deleting it.

To search for an address in the list so you can add it or delete it, press 6. Enter the address, then press #. CallPilot tells you if the address is in the list. If the address is not in the list, you can add it by pressing 5. If the address is in the list, you can delete it by pressing 7 6.

3When you are finished, press 4 to return to your messages.