Panasonic KX-TG5240AL Preparing the Answering System, Greeting Message Base Unit

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TG5240AL.fm Page 24 Friday, June 11, 2004 5:22 PM

Preparing the Answering System

Greeting Message Base Unit

You can record a personal greeting message of up to 2 minutes. If you do not record your own message, one of two pre-recorded greetings will be played for callers (p. 25).

The total recording time of all messages (greeting, incoming and memo) is about 16 minutes. We recommend you record a brief greeting message in order to leave more time for recording new messages.

•You can use the enhanced recording mode for clearer sound, if necessary (p. 28).

To record a greeting message

Greeting message samples

N “Hello, this is (your name and/or number). Sorry, I cannot take your call. Please leave a message after the beep. Thank you.”

N To instruct callers to leave a message in a specific mailbox (Mailbox 1,

Mailbox 2, or Mailbox 3) (for mailboxes see page 64):

“Hello, this is (your name and/or number). Sorry, we cannot take your call. If you have a message, for John press [#] and [1], for Jane press [#] and [2], for Jack press [#] and [3], before the beep. Or just stay on the line and leave a message after the beep. Thank you.”

1Press [GREETING REC].

•“To record greeting, press RECORD again” is heard.

2Within 10 seconds, press [GREETING REC] again to record your greeting.

3After the long beep, talk clearly, about 20 cm away from the MIC (microphone).

•The elapsed recording time is displayed.

•If you record for over 2 minutes, the unit will stop recording.

4When finished, press [GREETING REC] or [STOP].

•To change the greeting, start again from step 1.

[GREETING REC] [STOP]

[ERASE] [B], [d]

MIC

[GREETING CHECK]

•If “” is displayed, 6 beeps sound and “Your greeting was not recorded. Record your greeting again.” is announced, start again from step 1.

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Contents Charge the battery for 6 hours before initial use GHz Expandable Cordless Answering SystemAccessories included For your future referenceExpanding Your Phone KX-TG5240AL KX-TGA520ALContents Contents Battery charge For Best PerformanceBase unit location/Noise Location of Controls Base unitErase Button Greeting Check Button pLocation of Controls HandsetOFF Button p Menu Button pHow to use the soft keys/navigator keys Handset soft keysHandset navigator key Base unit navigator keyDisplays Missed callsDisplays PreparationInstallation ConnectionsInstallation Installing the Battery in the Handset Battery ChargeBattery strength To replace the batteryRecharge battery InstallationBattery information RechargeProgrammable Settings Ringer settingHow to select a function item from the menu Programming Guidelines HandsetProgrammable Settings Function Menu Table Handset TalkProgrammable Settings Date and Time Handset For Caller ID service users pTo confirm the date and time, repeat steps 1 and 2 above Programmable Settings Ringer Volume Handset ringer volume HandsetRinger setting Off ?Programmable Settings Base unit ringer volume Base Unit1Tone Ringer ToneInitial setting Selecting the base unit ringer tone by using the HandsetProgrammable Settings Auto Talk Handset OffLow LCD Contrast HandsetProgrammable Settings Storing Your Area Code Handset To store your area codeTo erase your area code Scroll to Set area code by pressing dProgrammable Settings Line Mode Handset Dialling Mode HandsetTone Preparing the Answering System Greeting Message Base UnitTo record a greeting message Greeting message samplesPreparing the Answering System To review the greetingTo erase the greeting Pre-recorded greeting3min Recording timePress the soft key At Set Scroll to Recording time by pressingPreparing the Answering System Number of Rings Handset Number of ringsSelect the number of rings by pressing d Toll saverPreparing the Answering System Recording Mode Handset Recording modeSelect the recording mode by pressing d or Message Alert HandsetUsing the Handset Handset Making CallsTo have a hands-free phone conversation System capabilities Operating more than one handset, p3334444 Low HighMaking Calls To turn this feature on, press the soft key Voice Enhancer TechnologyClarity Booster Backlit LCD display/Lighted handset keypadMaking Calls Using the Base Unit Base Unit To adjust the speaker volume during a conversationPress SP-PHONE Press SP-PHONE, then press REDIAL/PAUSEAnswering Calls Auto TalkTalk into the MIC To hang up, press SP-PHONE Caller ID Service 0555222333How Caller ID information is displayed Private name displayCaller ID Service Talking Caller ID Handset Base Unit Announcing caller information Talking Caller IDCaller ID Service To turn on or off Talking Caller ID featureHandset Talking Caller ID feature Handset Base unit Talking Caller ID feature HandsetUsing the Caller List Viewing the Caller List HandsetUsing the Caller List 055533344410555456789 Calling Back from the Caller List HandsetAdd or erase digits to the beginning Number as desiredTo make a call to the edited number, press C or s To erase a specific caller To erase all entriesPress the soft key C I D Or B to enter the Caller List Press the soft key YESPhone Book TomStoring Names and Numbers Handset To store an emergency numberPhone Book Selecting characters to enter namesIf you make a mistake while entering a name or number For example, to enter TomFrank To search for a name by initialIndex table Phone Book Chain Dial Handset While you are on a call Press MenuPress the soft key Select at 1=Phone book, or press Search for the desired item by pressing d or BJane 5456789Erase? ErasedTo copy one phone book item to another handset Copy phone bookTom Jones Copy all itemsScroll to Copy all items by pressing d Speed Dialler Storing Phone Numbers Base UnitDialling a Stored Phone Number Base Unit To erase a stored numberIntercom Making Intercom CallsPress HOLD/INTERCOM Press LOCATOR/INTERCOM/TRANSFERCall from Base Call from HS2Intercom Answering Intercom CallsWhen finished, press SP-PHONE or LOCATOR/INTERCOM/ Transfer Intercom Voice Paging Base UnitTo make a voice announcement to all handsets, press Transferring a Call Handset To complete the transfer, press OFFDuring a call, press LOCATOR/INTERCOM/TRANSFER Handset Press C, s, or HOLD/INTERCOM to answerWhen the system has two or more handsets Transferring a CallFrom a Handset to another Handset To complete the transfer, press OFFQuick call transfer Conference Calls Call ShareTo join a conversation Call Share Room Monitor To turn Room Monitor on for the handset HandsetTo turn Room Monitor on for the base unit Handset Scroll to Room monitor by pressing d orRoom Monitor To monitor with HandsetTo monitor with Base Unit To end monitoring, press OFFSpecial Features To turn on the Call Privacy featureMuting Your Conversation Call Privacy HandsetSpecial Features Key Tone Handset Using Caller ID TypeKey tone Scroll to Key tone by pressing d or BSpecial Features 100msSelecting the recall time Handset Set recall timeSpecial Features Incoming Call Tone Handset Base Unit Handset incoming call tone HandsetBase unit incoming call tone Handset Incoming call1234 On?To turn the dial lock on Handset Turn Dial lockEnter the password set when the dial lock Off?To turn the dial lock off Handset Was turned on Press the soft keyMailbox Features When someone callsUseful information Mailbox Features Setting the Mailbox Password for Mailbox 2 To erase the passwordEnter a 2-digit password To confirm the password, repeat steps 1 toSetting the Unit to Answer Calls Base Unit To turn the incoming call monitoring feature offAutomatic Answering Operation Monitoring Incoming Calls Base UnitWhen Mailbox 2 or 3 has a password Listening to MessagesTo play back messages Press Mailbox 2 or MailboxRemote operation Press the soft key BOX 1 , BOX 2 , or BOXTo end remote operation, press OFF Listening to Messages Voice menuErasing Messages Erasing a specific messageErasing all messages in the mailbox Press Erase while the base unit is not being usedWhen finished, press Memo or Stop Recording a Memo MessagePress Memo After the long beep, talk clearly 20 cm away from the MICTransferring a Call to a Mailbox Press 9 to hang up the callInterrupting remote operation Remote Operation from a Touch Tone Phone Summary of remote operationScroll to Remote code by pressing d or Enter a 2-digit remote codeTo confirm the remote code, repeat steps 1 to Remote Operation from a Touch Tone Phone Voice Menu Shaded parts are voice promptsDirect commands Turning on the Answering SystemSkipping the greeting Connecting the optional headset To switch to the speakerphone while using the headsetBelt Clip Optional HeadsetWall Mounting Connect the AC adaptorWall Mounting Wall TemplateTo remove the wall mounting adaptor Direct Commands Menu item Command Selection items2-7 2-7 rings Direct Commands During programmingTo exit programming, press OFF Cancelling Registration/Re-registration Cancelling the Handset Registration HandsetDeregistration DeregisteredRegistration Press and hold LOCATOR/INTERCOM/TRANSFER for 3 secondsCancelling Registration/Re-registration BusyInvalid Display message Cause & RemedyIf the Following Appear on Your Display Phone book fullNo items stored Denied Dial lockedTroubleshooting Problem Cause & RemedyTelephone System Troubleshooting You need to subscribe to Caller ID Problem Answering SystemBase unit ringer volume High Base unit ringer tone Tone General Safety Instructions Safety Instructions Installation Important InformationInstructions to customer Service difficulties Important InformationSpecifications TG5240AL.fm Page 99 Friday, June 11, 2004 522 PM Sales Department Panasonic Australia Pty. Limited Manufacturer62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan PQQX14275YA S0504-1064