Panasonic KX-TG5240AL operating instructions Quick call transfer

Page 54

TG5240AL.fm Page 54 Friday, June 11, 2004 5:22 PM

Transferring a Call

Quick call transfer

You can transfer a call without waiting for the paged party to answer.

Handset

1.During a call, press [HOLD/INTERCOM].

2.Press the extension number ([0] for the base unit, [1] to [4] for the handset).

3.Press [OFF] to hang up.

Base Unit

1.During a call, press [LOCATOR/INTERCOM/TRANSFER].

2.Press the extension number [1] () to [4] ( ), or press [0] to page all handsets.

3.Press [SP-PHONE]to hang up.

•The call will be transferred directly.

•The paged party can answer the transferred call by pressing [C], [s], or [SP-PHONE].

•After the paged party answers, the transfer is complete.

•If the paged party does not answer:

—for the handset, press [C] or [s] to return to the outside call.

—for the base unit, press [SP-PHONE]to return to the outside call.

•If the paged party does not answer within 60 seconds after you hang up, your phone will ring and the call will be returned to your phone. You may speak to the caller again by pressing [C], [s], or [SP-PHONE].

If you do not answer the call within 4 minutes, the call will be disconnected.

After speaking to the caller, you may also transfer the caller to a mailbox by performing the following three steps:

(1) Tell the caller to press the # (pound sign) and the mailbox number of the person they want to leave a message for after you end the call (p. 64).

(2) Press [HOLD/INTERCOM] on the handset or [LOCATOR/INTERCOM/ TRANSFER] on the base unit.

(3) Press [9] to transfer the caller to the Answering System greeting (p. 72). (The caller will hear the greeting and can select the appropriate mailbox.)

54

Image 54

Contents Charge the battery for 6 hours before initial use GHz Expandable Cordless Answering SystemAccessories included For your future referenceExpanding Your Phone KX-TG5240AL KX-TGA520ALContents Contents Battery charge For Best PerformanceBase unit location/Noise Erase Button Location of ControlsBase unit Greeting Check Button pOFF Button p Location of ControlsHandset Menu Button pHandset navigator key How to use the soft keys/navigator keysHandset soft keys Base unit navigator keyDisplays Missed callsDisplays PreparationInstallation ConnectionsBattery strength Installation Installing the Battery in the HandsetBattery Charge To replace the batteryBattery information Recharge batteryInstallation RechargeHow to select a function item from the menu Programmable SettingsRinger setting Programming Guidelines HandsetProgrammable Settings Function Menu Table Handset TalkProgrammable Settings Date and Time Handset For Caller ID service users pTo confirm the date and time, repeat steps 1 and 2 above Ringer setting Programmable Settings Ringer VolumeHandset ringer volume Handset Off ?1Tone Programmable SettingsBase unit ringer volume Base Unit Ringer ToneInitial setting Selecting the base unit ringer tone by using the HandsetLow Programmable Settings Auto Talk HandsetOff LCD Contrast HandsetTo erase your area code Programmable Settings Storing Your Area Code HandsetTo store your area code Scroll to Set area code by pressing dProgrammable Settings Line Mode Handset Dialling Mode HandsetTone To record a greeting message Preparing the Answering SystemGreeting Message Base Unit Greeting message samplesTo erase the greeting Preparing the Answering SystemTo review the greeting Pre-recorded greetingPress the soft key At Set 3minRecording time Scroll to Recording time by pressingSelect the number of rings by pressing d Preparing the Answering System Number of Rings HandsetNumber of rings Toll saverSelect the recording mode by pressing d or Preparing the Answering System Recording Mode HandsetRecording mode Message Alert HandsetTo have a hands-free phone conversation Using the Handset HandsetMaking Calls System capabilities Operating more than one handset, p3334444 Low HighMaking Calls Clarity Booster To turn this feature on, press the soft keyVoice Enhancer Technology Backlit LCD display/Lighted handset keypadPress SP-PHONE Making Calls Using the Base Unit Base UnitTo adjust the speaker volume during a conversation Press SP-PHONE, then press REDIAL/PAUSEAnswering Calls Auto TalkTalk into the MIC To hang up, press SP-PHONE How Caller ID information is displayed Caller ID Service0555222333 Private name displayCaller ID Service Talking Caller ID Handset Base Unit Announcing caller information Talking Caller IDHandset Talking Caller ID feature Handset Caller ID ServiceTo turn on or off Talking Caller ID feature Base unit Talking Caller ID feature HandsetUsing the Caller List Viewing the Caller List Handset0555456789 Using the Caller List05553334441 Calling Back from the Caller List HandsetAdd or erase digits to the beginning Number as desiredTo make a call to the edited number, press C or s Press the soft key C I D Or B to enter the Caller List To erase a specific callerTo erase all entries Press the soft key YESStoring Names and Numbers Handset Phone BookTom To store an emergency numberIf you make a mistake while entering a name or number Phone BookSelecting characters to enter names For example, to enter TomFrank To search for a name by initialIndex table Press the soft key Select at 1=Phone book, or press Phone Book Chain Dial HandsetWhile you are on a call Press Menu Search for the desired item by pressing d or BErase? Jane5456789 ErasedTo copy one phone book item to another handset Copy phone bookTom Jones Copy all itemsScroll to Copy all items by pressing d Dialling a Stored Phone Number Base Unit Speed DiallerStoring Phone Numbers Base Unit To erase a stored numberPress HOLD/INTERCOM IntercomMaking Intercom Calls Press LOCATOR/INTERCOM/TRANSFERIntercom Call from BaseCall from HS2 Answering Intercom CallsWhen finished, press SP-PHONE or LOCATOR/INTERCOM/ Transfer Intercom Voice Paging Base UnitTo make a voice announcement to all handsets, press During a call, press LOCATOR/INTERCOM/TRANSFER Transferring a CallHandset To complete the transfer, press OFF Handset Press C, s, or HOLD/INTERCOM to answerFrom a Handset to another Handset When the system has two or more handsetsTransferring a Call To complete the transfer, press OFFQuick call transfer Conference Calls Call ShareTo join a conversation Call Share To turn Room Monitor on for the base unit Handset Room MonitorTo turn Room Monitor on for the handset Handset Scroll to Room monitor by pressing d orTo monitor with Base Unit Room MonitorTo monitor with Handset To end monitoring, press OFFMuting Your Conversation Special FeaturesTo turn on the Call Privacy feature Call Privacy HandsetKey tone Special Features Key Tone HandsetUsing Caller ID Type Scroll to Key tone by pressing d or BSelecting the recall time Handset Special Features100ms Set recall timeBase unit incoming call tone Handset Special Features Incoming Call Tone Handset Base UnitHandset incoming call tone Handset Incoming callTo turn the dial lock on Handset 1234On? Turn Dial lockTo turn the dial lock off Handset Enter the password set when the dial lockOff? Was turned on Press the soft keyMailbox Features When someone callsUseful information Enter a 2-digit password Mailbox Features Setting the Mailbox Password for Mailbox 2To erase the password To confirm the password, repeat steps 1 toAutomatic Answering Operation Setting the Unit to Answer Calls Base UnitTo turn the incoming call monitoring feature off Monitoring Incoming Calls Base UnitTo play back messages When Mailbox 2 or 3 has a passwordListening to Messages Press Mailbox 2 or MailboxRemote operation Press the soft key BOX 1 , BOX 2 , or BOXTo end remote operation, press OFF Listening to Messages Voice menuErasing all messages in the mailbox Erasing MessagesErasing a specific message Press Erase while the base unit is not being usedPress Memo When finished, press Memo or StopRecording a Memo Message After the long beep, talk clearly 20 cm away from the MICTransferring a Call to a Mailbox Press 9 to hang up the callInterrupting remote operation Remote Operation from a Touch Tone Phone Summary of remote operationScroll to Remote code by pressing d or Enter a 2-digit remote codeTo confirm the remote code, repeat steps 1 to Remote Operation from a Touch Tone Phone Voice Menu Shaded parts are voice promptsDirect commands Turning on the Answering SystemSkipping the greeting Belt Clip Connecting the optional headsetTo switch to the speakerphone while using the headset Optional HeadsetWall Mounting Connect the AC adaptorWall Mounting Wall TemplateTo remove the wall mounting adaptor Direct Commands Menu item Command Selection items2-7 2-7 rings Direct Commands During programmingTo exit programming, press OFF Deregistration Cancelling Registration/Re-registrationCancelling the Handset Registration Handset DeregisteredRegistration Press and hold LOCATOR/INTERCOM/TRANSFER for 3 secondsInvalid Cancelling Registration/Re-registrationBusy Display message Cause & RemedyIf the Following Appear on Your Display Phone book fullNo items stored Denied Dial lockedTroubleshooting Problem Cause & RemedyTelephone System Troubleshooting You need to subscribe to Caller ID Problem Answering SystemBase unit ringer volume High Base unit ringer tone Tone General Safety Instructions Safety Instructions Installation Important InformationInstructions to customer Service difficulties Important InformationSpecifications TG5240AL.fm Page 99 Friday, June 11, 2004 522 PM 62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan Sales Department Panasonic Australia Pty. LimitedManufacturer PQQX14275YA S0504-1064