3M 747 setup guide Set export parameters, Export-format parameters, About location IDs

Page 20

Step 6 – Set export parameters

Export formats must be assigned to a list file before the list file can be exported onto a memory card for use by the DLA or other equipment.

See the Data Format Guide for detailed descriptions and examples of various export formats.

Export-format parameters

Each export format includes a set of export-format parameters that allow you to specify:

The field and record delimiters for list files created by your circulation system.

The field within the item record that contains the barcode information.

The portions of the item record that will be displayed (on the DLA or other equipment) as Primary and Secondary Information fields.

Any labels that you want to include in the Primary and Secondary Information fields. (The DLA and other equipment display these labels to help you interpret the displayed data.)

If Location tags are used by the library, export-format parameters allow you to specify location IDs and descriptions that will be displayed (on the DLA or other equipment) as Location Information fields.

About location IDs

Location IDs are used by many libraries, especially larger facilities, to clearly identify specific areas in a building such as individual shelving units, groups of units, and areas located on different floors or wings throughout a facility.

If location IDs are used with Data Manager, the export- format parameters described above are used to prepare location barcodes and descriptions for display on a DLA or other 3M equipment.

When location IDs are used, the DLA or other equipment displays corresponding Location information with item ID Primary and Secondary information. (Figure 7 shows Primary and Secondary information only.)

Check Shelf Order
6/24 Ready to Find Items
Someday Soon
PS3513.A413 S5 1941
2	Lost

The Walking Spell
PS3513.	C3
Clear	Home
DLA_073

Primary Info Field
(approximately 25	The Walking Spell
characters on DLA)	The Walking Spell

PS3513.A632 C3

Secondary Info Field (approximately 29 characters on DLA)

Figure 7: An export format defines what information appears in the Primary and Secondary Info Fields on the DLA or other equipment. (If location IDs are used, location information is displayed as well as primary and secondary information.)

14	© 3M 2011. All rights reserved.

Image 20

Contents Digital Data Manager Model 3M Library SystemsPage Installation and Setup Contents Optional Procedures 3M ServiceTest your export formats Set import parameters3M Data Manager Model 747 Software License 3M 2011. All rights reserved Related documents IntroductionAbout Data Manager Installation and setup overview Installing Data Manager for the first timeProcedure Number Upgrading Data ManagerPrivileges required for Data Manager Install Data Manager and DLA softwareComputer requirements Database files reside in these locations Installing Data Manager softwareProcedure Installing Digital Library Assistant DLA software For most installations, select all componentsInstall memory-card drive new drive only If you have problemsInstall the new memory-card drive Before you beginProcedure Check the memory-card drive’s operationConfigure memory card eject privileges Removing a memory cardDetermine import/export format requirements Determine data-format requirementsGenerate list files Before attempting to use Data Manager…Create list folders Create shelf-order, search-list, and import foldersMove the list files into the correct folders Create folders for your listsEnter Admin Setup Start Data Manager softwareSpecify list folder and export/import locations Can’t Find Export/Import LocationSelect Valid Characters Define list barcode validation parametersTo define barcode validation parameters About location IDs Set export parametersExport-format parameters New/Edit Export Format dialog box appears. See Figure Create export formatsTo create export formats Designating a default export format optional Select an import format and click Set DefaultMatching Secondary Information Fields Set up Duplicate Item Definitions optionalMatching Primary Information Fields To preview the file export Test your export formatsDebug your export formats Summary Log Export lists and check for errors and warningsClick Refresh About debugging export errors and warnings If you encounter excessive errors and warningsIf you encounter a few errors and warnings Detecting errors and warningsView the exported lists on the DLA or other equipment For lists used by the DLADefault Import Formats Set import parametersOverview Collection CategoriesCreate and preview import formats Create collection categories Permanent Collection CategoriesExport collection-category labels to the memory card To export collection category labelsImport file list order Test your import formatsTo test your import formats Language Settings dialog box appears Optional ProceduresSpecifying language settings optional Designating a default export format optional To designate a default export formatDesignating a default import format optional Select 3M Digital Data Manager, then click Next Separate each parameter in the Run field with a space3M 2011. All rights reserved Command-line operations and arguments Command-line helpCommand-line operations Command-line arguments that modify normal behaviorCommand-line error codes and messages Error Code Error Message3M Service 3M Service phone numbersInformation to gather 3M Library Systems Web Site

Related manuals

Manual 30 pages 42.9 Kb