3M 747 setup guide Test your export formats, Debug your export formats, To preview the file export

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Step 7 – Test your export formats

Step 7.1– Debug your export formats

Follow this procedure whenever you create a new export format or edit an existing export format.

To preview the file export

1Select a list file from the main window.

2Apply an export format to the list file.

Click in the list file’s format column to display a pop-up list of export formats. (See Figure 13.)

3From the View menu, click Preview File Export.

A Notepad window displays the

first 1000 records. (See Figure 14.) Figure 13: Select a file to preview and assign an export format.

4Check the export preview for any missing information, invalid barcodes, and formatting problems.

If you encounter excessive errors and warnings, check your export-format settings:

If the primary, secondary or location (if used) info fields include the wrong information, check the export format parameters.

If primary, secondary or location (if used) information are not displayed correctly, check the field-start position and field length parameters defined in your export format.

If all barcodes are invalid, check the barcode validation parameters that you set earlier.

Missing information may also be caused by incorrect data in your circulation system.

If information is difficult to read, you may want to insert additional spaces between field labels and/or other information.

Figure 14: Check for missing information and any formatting problems that may affect how the primary, secondary or location (if used) information fields are displayed. Note that the Location ID column is not visible, and is located to the right of the Secondary Information column.

18	© 3M 2011. All rights reserved.

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Contents Digital Data Manager Model 3M Library SystemsPage Installation and Setup Contents Optional Procedures 3M ServiceTest your export formats Set import parameters3M Data Manager Model 747 Software License 3M 2011. All rights reserved Introduction About Data ManagerRelated documents Installation and setup overview Installing Data Manager for the first timeProcedure Number Upgrading Data ManagerInstall Data Manager and DLA software Computer requirementsPrivileges required for Data Manager Installing Data Manager software ProcedureDatabase files reside in these locations Installing Digital Library Assistant DLA software For most installations, select all componentsInstall memory-card drive new drive only If you have problemsInstall the new memory-card drive Before you beginProcedure Check the memory-card drive’s operationConfigure memory card eject privileges Removing a memory cardDetermine import/export format requirements Determine data-format requirementsGenerate list files Before attempting to use Data Manager…Create list folders Create shelf-order, search-list, and import foldersMove the list files into the correct folders Create folders for your listsEnter Admin Setup Start Data Manager softwareSpecify list folder and export/import locations Can’t Find Export/Import LocationDefine list barcode validation parameters To define barcode validation parametersSelect Valid Characters Set export parameters Export-format parametersAbout location IDs Create export formats To create export formatsNew/Edit Export Format dialog box appears. See Figure Designating a default export format optional Select an import format and click Set DefaultSet up Duplicate Item Definitions optional Matching Primary Information FieldsMatching Secondary Information Fields Test your export formats Debug your export formatsTo preview the file export Export lists and check for errors and warnings Click RefreshSummary Log About debugging export errors and warnings If you encounter excessive errors and warningsIf you encounter a few errors and warnings Detecting errors and warningsView the exported lists on the DLA or other equipment For lists used by the DLADefault Import Formats Set import parametersOverview Collection CategoriesCreate and preview import formats Create collection categories Permanent Collection CategoriesExport collection-category labels to the memory card To export collection category labelsTest your import formats To test your import formatsImport file list order Optional Procedures Specifying language settings optionalLanguage Settings dialog box appears Designating a default export format optional To designate a default export formatDesignating a default import format optional Select 3M Digital Data Manager, then click Next Separate each parameter in the Run field with a space3M 2011. All rights reserved Command-line operations and arguments Command-line helpCommand-line operations Command-line arguments that modify normal behaviorCommand-line error codes and messages Error Code Error Message3M Service 3M Service phone numbersInformation to gather 3M Library Systems Web Site

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