3M 747 setup guide Test your import formats, To test your import formats, Import file list order

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Step 8.4 – Test your import formats

The final test for your import formats requires using the DLA to collect Item IDs, importing the collected Item IDs, and verifying that your circulation system accepts the formatted text files created by Data Manager.

To test your import formats

1Export collection categories to a memory card.

2Use the DLA to collect Item IDs and save them to each collection category.

See the DLA User Guide for descriptions on how to collect data.

3Transfer the memory card from the DLA to the Data Manager memory-card drive.

4Click Import to import the Item IDs from the memory card.

Data Manager saves the collected Item IDs from each category as a separate, formatted text file.

Each category has a separate folder where the formatted text files for that category are saved. These folders are located in the Import File Destination folder that you designated earlier.

5View the imported text files to ensure that any header or command codes required by your circulation system are correct.

a From the main Data Manager window, open the Collection Categories folder.

b Select the text file that you want to view. c On the toolbar, click View File .

6Use your circulation system to process the formatted text files.

Make sure that the circulation data was updated correctly.

Import file list order

The text file lists collected Item IDs in expected shelf order if the collected Item IDs appear in one or more of the shelf-order lists on the memory card.

Any collected Item ID that does not appear on any of the shelf-order lists on the memory card is displayed at the bottom of the list.

Figure 28: Click Import to import collected Item IDs from a memory card.

Figure 29: View the formatted text file to ensure that it meets the requirements of your circulation system.

26	© 3M 2011. All rights reserved.

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Contents Digital Data Manager Model 3M Library SystemsPage Installation and Setup Contents Optional Procedures 3M ServiceTest your export formats Set import parameters3M Data Manager Model 747 Software License 3M 2011. All rights reserved Related documents IntroductionAbout Data Manager Installation and setup overview Installing Data Manager for the first timeProcedure Number Upgrading Data ManagerPrivileges required for Data Manager Install Data Manager and DLA softwareComputer requirements Database files reside in these locations Installing Data Manager softwareProcedure Installing Digital Library Assistant DLA software For most installations, select all componentsInstall memory-card drive new drive only If you have problemsInstall the new memory-card drive Before you beginProcedure Check the memory-card drive’s operationConfigure memory card eject privileges Removing a memory cardDetermine import/export format requirements Determine data-format requirementsGenerate list files Before attempting to use Data Manager…Create list folders Create shelf-order, search-list, and import foldersMove the list files into the correct folders Create folders for your listsEnter Admin Setup Start Data Manager softwareSpecify list folder and export/import locations Can’t Find Export/Import LocationSelect Valid Characters Define list barcode validation parametersTo define barcode validation parameters About location IDs Set export parametersExport-format parameters New/Edit Export Format dialog box appears. See Figure Create export formatsTo create export formats Designating a default export format optional Select an import format and click Set DefaultMatching Secondary Information Fields Set up Duplicate Item Definitions optionalMatching Primary Information Fields To preview the file export Test your export formatsDebug your export formats Summary Log Export lists and check for errors and warningsClick Refresh About debugging export errors and warnings If you encounter excessive errors and warningsIf you encounter a few errors and warnings Detecting errors and warningsView the exported lists on the DLA or other equipment For lists used by the DLADefault Import Formats Set import parametersOverview Collection CategoriesCreate and preview import formats Create collection categories Permanent Collection CategoriesExport collection-category labels to the memory card To export collection category labelsImport file list order Test your import formatsTo test your import formats Language Settings dialog box appears Optional ProceduresSpecifying language settings optional Designating a default export format optional To designate a default export formatDesignating a default import format optional Select 3M Digital Data Manager, then click Next Separate each parameter in the Run field with a space3M 2011. All rights reserved Command-line operations and arguments Command-line helpCommand-line operations Command-line arguments that modify normal behaviorCommand-line error codes and messages Error Code Error Message3M Service 3M Service phone numbersInformation to gather 3M Library Systems Web Site

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