Sharp R2.7 manual Text Conversion Tips

Page 40

Picture Processing

This setting determines whether to look for text within pictures. Your choices

 

are:

 

Text & Pictures: Use this setting when you want the text conversion engine to

 

attempt to locate text that resides in regions on the page that it views as

 

pictures.

 

Text Only: The text conversion engine does not attempt to locate text that

 

resides in regions on the page that it considers to be pictures.

 

 

Quality of

This setting tells the text conversion engine about the quality of the image it is

Input Image

about to process. Your choices are:

 

Letter: This is appropriate for most documents.

 

Dot Matrix: Use this setting when characters in the input document are printed

 

in a mono-spaced font and made up of dots that are not touching.

 

Degraded Quality: Check this item when the input text is severely degraded or

 

is hard to read. This will significantly slow down the text conversion

 

processing.

 

 

Miscellaneous

Custom Dictionary: Clicking this button invokes a standard File Find dialog

 

box letting you select a custom dictionary file (.DIC). Custom dictionary files

 

improve the recognition ability when processing uncommon words. Sharpdesk

 

comes with a simple custom dictionary, USER.DIC, that will be selected by

 

default. If you are converting a document that contains technical terms that

 

aren’t commonly used, you can place these terms in a your custom dictionary

 

separated by line breaks. Use Microsoft® Notepad or other similar editors to

 

make changes to your custom dictionaries or create new ones.

 

Language: Lets you select a language setting for the text conversion engine.

 

Illegible Character: Lets you specify the character that the text conversion

 

engine outputs when it cannot read a character. The default is “~”.

 

Show this dialog box every time OCR is performed: Checking this item

 

forces this property dialog box to be displayed every time you perform OCR,

 

giving you an opportunity to change the settings.

 

 

Text Conversion Tips

If you do not get the results you want when you convert an image to text, you might check the following items:

•Check your scanning options. You might have the brightness or contrast levels set too high or too low.

•Check your text conversion preferences.

•Clean your scanner glass and scanner lid with a soft cloth.

•Reposition the document on the scanner glass.

•Change your Quality of Input Image settings. Sometimes an image can be converted by using the Dot Matrix or Degraded Quality settings.

•Be sure you have sufficient disk space to hold the temporary files that the text conversion engine creates.

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Sharpdesk User’s Guide

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Contents SharpdeskTM LT R2.7 Copyright Trademark AcknowledgementsTable of Contents Moving Documents and Folders Manipulating Pages Deleting Pages Removing Speckles From a Document Straightening Chapter Introduction Overview System Requirements About This Guide User’s Guide OrganizationDefinitions of Terms Sharpdesk Online HelpImages DevicesSharpdesk User’s Guide Chapter Installing Sharpdesk Installation ProcedureSoftware Location User File LocationSharpdesk CD Installation Uninstalling Sharpdesk Sharpdesk User’s Guide Chapter Sharpdesk Overview IntroductionStarting Sharpdesk Menu BarFolder Window ToolbarWork Area Output ZoneStatus Bar Scroll BarsNavigating in Sharpdesk Working with the Folder WindowRight-Click Options Sharpdesk Menu Sharpdesk menu provides you with the following optionsSharpdesk Toolbar Toolbar lets you perform the following functionsExiting Sharpdesk Sharpdesk Output ZoneChapter Working with Sharpdesk Viewing Images and DocumentsWorking within a Folder Controlling the Desktop Display Changing the Thumbnail SizeSet up Sharpdesk Entry Folder Setting Export OptionsAdding/Removing an Application on the Output Zone Changing Color Settings Changing the Default Export ResolutionViewing a Document’s Property Details Organizing Files Selecting FilesOpening Files Deleting FilesMoving Documents and Folders Copying a FileRenaming a File Attaching a Document to Electronic Mail EmailSharpdesk User’s Guide Chapter Scanning with Sharpdesk Scanning DocumentsSetting Scanning Options Viewing Scanned ImagesViewing an Image Changing Scanning Options Converting Images to Text Conversion CapabilitiesConvert an Image using Drag-and-Drop OCR Processing ScreenConvert by OCR Properties Text Conversion Tips Chapter Sharpdesk Composer Support direct print Working with Composer Starting ComposerReference Area Loading Pages into Composer Manipulating Pages Creating Composer DocumentsDeleting Pages Menu Options Menu Bar contains the following optionsSaving Documents Toolbar OptionsOpening a Composer Document Closing Composer Attaching a Document to EmailChapter Sharpdesk Imaging What is Imaging?Basic Imaging Concepts Image File Formats Types of ImagesImage Documents Imaging Application Sharpdesk ImagingDisplay Images Convert Image Files Change Image DisplayScan Images Annotate ImagesCreate a Contact Sheet Image ProcessingUsing the Imaging Application Setting PropertiesBefore You Begin Finding an Image DocumentFinding Specified Properties Find Image Files Dialog Box Opening the Document Displaying an Image DocumentChanging the Display Displaying and Changing Thumbnails Creating a Contact SheetAnnotating a Document Applying a Rubber StampAdding a Highlight Changing Highlight PropertiesEnhancing a Document Removing Speckles From a DocumentStraightening Sharpdesk User’s Guide Default Setting Chapter GlossaryBrowser DevicesGraphic GrayscaleImage Landscape OrientationSDF File Twain
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R2.7 specifications

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