Operations, Enterprise Reporter 3.0 Overview | 8e6 Technologies

OVERVIEW

ENTERPRISE REPORTER 3.0 OVERVIEW

Though many companies have Internet filtering solutions to prevent employees from accessing inappropriate, non-

work related Web sites, simply blocking these sites is not enough. Administrators want the ability to know who is accessing which site, the duration of each site visit, and the frequency of these visits. This data can help administrators identify abusers, develop policies, and target sites to be filtered, in order to maximize bandwidth utilization and pro- ductivity.

The Enterprise Reporter 3.0 (ER 3.0) from 8e6 Technologies is designed to readily obtain this information, giving the user the ability to interrogate massive datasets through flexible drill-down technology, until the desired view is obtained. This “view” can then be memorized and saved to a user-defined report menu for repetitive, scheduled execution and distribu- tion.

Operations

In simplified terms, the ER 3.0 operates as follows: the ER

3.0Server box accepts log files (text files containing Web access data) from a source device such as 8e6’s R2000 Standard Edition or Enterprise Edition, or the 8e6 R3000 Enterprise Filter. 8e6’s proprietary programs “normalize” the transferred data and insert them into a MySQL database. The ER 3.0 Client reporting application accesses this database to generate a virtually unlimited number of queries and reports.

8E6 TECHNOLOGIES, ENTERPRISE REPORTER 3.0 USER’S GUIDE

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8e6 Technologies manual Operations, Enterprise Reporter 3.0 Overview

Contents

8e6 Enterprise Reporter Page 8E6 Enterprise Reporter 3.0 USER’S Guide Contents Server Menu Lient U SER S Ection 108 137 174 Ndex Enterprise Reporter 3.0 Overview Operations Software ComponentsHardware Network Requirements EnvironmentClient Workstation Requirements Organization How to Use this Manual Following icons are used throughout this User’s Guide Conventions Terminology Overview Save As window, popup windows, or login windows Introduction Procedures for Accessing the Server Accessing the ServerPreliminary Network Settings Logging on the First Time Procedures for Logging On, Off the ServerLog On Specify the Server’s function Administrator GUI, main screen, first-time access Add/Edit/Delete Administrators screen Set up an Administrator Login ID Log Off Select New Administrators from the pull-down menu Administrator GUI Configuring the ER 3.0 Server Network menu, main screen Network Menu Archive Mode Box ModeLive Mode Change Box Mode Change the Box Mode Add/Edit/Delete Administrators screen Edit an Administrator’s Login ID View a List of AdministratorsAdd an Administrator Delete an Administrator Network Settings screen Enter or edit an IP address in each appropriate field Set up/Edit IPAddresses View a List of Routers Routing Table screen Delete a Router Add a Router Specify the Time Zone Time Settings screen Click the Save button to save your entries Specify Network Time Protocol Servers Update the Time on the Server Network Diagnostics screen Ping results Ping Trace Route 10 Trace Route results Server Menu Backup screen 12 Backup screen Backup Procedures Set up/Edit External Backup FTP Password Execute a Manual Backup Perform a Remote Backup Perform a Restoration to the ER 3.0 Server 13 Self Monitoring screen Self Monitoring screen Deactivate Self-Monitoring Set up andActivate Self-MonitoringView a List of Contact E-Mail Addresses Remove Recipient from E-mail Notification List View the Status of the Server Server Status screen 15 Secure Access screen Secure Access screen Terminate a Port Connection Activate a Port to Access the Server Terminate All Port Connections Software Update screen Retrieve a Patch View Installed PatchesInstall a Patch 18 Software Updates for the ER Server Action Selections Shut Down screen Perform a Server Action User Name Identification screen Database Menu 21 User Name Indentification screen with IP.ID activated Administrator Section Configuring the ER 3.0 Server View the User Name Identification screen Configure the Server to Log User Activity Static IPAssignment Identification Timeout Deactivate User Name Identification View Elapsed Time screen Elapsed Time Rules Establish the Unit of Elapsed Time for Page Views 23 Tools screen Tools screen View Database Status Logs View Diagnostic Reports Change Database Password 24 Expiration screen Expiration screen Expiration Screen Terminology Expiration Rules View Data Storage Statistics Administrator Section Configuring the ER 3.0 Server Administrator Section Configuring the ER 3.0 Server Change Data Storage Settings Administrator Section Configuring the ER 3.0 Server Client User Section Installation Components Workstation Configuration Odbc folder Install the Odbc Driver Click Continue to open the Install Drivers dialog box Data Sources dialog box Microsoft Access Runtime dialog box Install Microsoft Access Runtime Installation Location dialog box Download the Client Download and Install the Client 10 Upgrades/Tools page, Enterprise Reporter 3.0 circled 11 Warning dialog box Install the Client 13 Installation Wizard Click Next to install the Client application on your machine 17 Automatic Report Setup 18 Installation complete 19 Login window with unchanged Server address Update the Server Address and Password 20 Admin Form popup box Client User Section Workstation Configuration 22 Information alert box Uninstall the Client, Install New Release 23 Confirmation dialog box Launch the Client Application Accessing the ClientLogin window Change the Administrator Password Administrator Details View, Modify Server Information Changing Admin Password box Server and Odbc Information box Client User Section Accessing the Client Log 100 Server StatisticsDate Scopes ER Activity Expiration Info 102 Hits Per Day chart Hits Per Week chart 104 11 Client application main menu Navigate the Main Menu 12 Settings box menu 106 ButtonsIcons Log Out 108 SettingsCustomizing the Client Scheduled Events box Event Schedule 110 View Details or Edit a Scheduled EventView Details for a Scheduled Event Day of the Week Edit a Scheduled Event 112 Schedule an Event Delete a Scheduled Event Category Descriptions 114 Update a Filter CategoryView Details for a Filter Category Add a Filter Category Add a Filter Category 116 Category Groupings Rename a Category Group Group Information frameAdd a Category Group 118 Delete a Category Group Add Categories to a Category Group Group Definitions frame 120 Delete a Category from a Category Group User Groupings 11 User Group Setup box 122 Add a User GroupRename a User Group View a List of Users in a User Group Delete a User Group 124 Define a User Group 14 Add Users to group 126 Delete a User 128 User PermissionsAdd User 16 Add User 130 User Information frameAdd User to a User Group Remove User from a User Group Update User Group by Removing a User Edit Password or Delete UserUpdate User Group by Adding a User 132 Change a User’s Password My Account 18 Settings menu, non-administrator user 134 View Users in a User Group 20 Change User Password Change Password 136 Default OptionsSet New Defaults Specific Search Function Using the Client 138 Specify Time Frame for the Search Specify Items to be Searched, View Results Specify Type of Search to be Performed 140 SearchObject Search View Additional Information 142 Report Screen Elements Date Scope field Date Scope 144 Entries for Monthly option Display Information box Display button 146 Search buttonNavigation path Categories icon Navigation barBack icon Category Groups icon IPs iconUsers icon Sites icon Save icon Exit iconReports / Report Layout field 150 View icon View, Print the Report 152 Double Break Information dialog box 13 Generate Chart box Generate Chart box 154 Print iconMail icon Click the E-mailbutton to open the Output Format box 156 Export icon Record icon 158 Save Custom Report dialog box 159 160 Save as Custom Report dialog box 161 162 Open a Recorded Report TIP Click Cancel to close this dialog box 164 FiltersColumns 165 166 To include all records, click the Select All button Select All, Deselect All buttons 168 Records Generate a Report 170 Report Formats 23 Standard report format Standard report 172 Pie Chart report 25 Bar Chart report format Bar Chart report 174 ReportsCategories Reports Categories Category/IPs report Category/IPs 176 Category/Users Category/Sites report Category/Sites 178 IPs ReportsIPs IP/Categories report IP/Categories 180 IP/Users IP/Sites report IP/Sites 182 Users ReportsUsers 10 User/Categories report User/Categories 184 User/IPs 12 User/Sites report User/Sites 186 Sites ReportsSites 14 Site/Categories report Site/Categories 188 Site/IPs 16 Site/Users report Site/Users 190 Category Groups ReportUser Groups Report 18 Objects report screen Page/Object Reports 192 19 Objects report Domestic United States Technical SupportHours Contact Information 194 Support ProceduresMail Address Product Warranties Standard Warranty 196 Technical Support and Service Extended Technical Support and Service Extended Warranty optional 198 Appendix aScheduled Task Wizard Steps for Scheduling a Task Choose Scheduled Tasks to open the Scheduled Tasks window 200 Scheduled Task Wizard, 1st frame Scheduled Task Wizard, 3rd frame 202 Scheduled Task Wizard, 5th frame Dialog box, Task tab 204 11 Set Account Info box Steps for Former MS Outlook / Express Users Lotus Notes ConfigurationAppendix B Verify Internet Explorer Settings Steps for Installing and Configuring Lotus NotesInstall Lotus Notes Configure Microsoft Mail Client Index 208 209 210 211 212 213 214 215