About Mailboxes, About Announcements | AT&T 5840 guide

5840_CIB_2ATT 2002.11.7 5:50 PM Page 51

About Mailboxes

This answering system has three voice mailboxes. Callers using a touch tone phone can select the mailbox in which their messages will be recorded by pressing 1, 2, or 3. All other messages will be recorded in Mailbox 1.

About Announcements

•You can record up to two different announcements — one for normal answering and one for when you’ve set the system to play the announcement only.

•Use normal answering when you want the system to record callers’ messages. Use Announce Only when you want to give information to callers without accepting messages.

•If you choose not to record an announcement, the system answers with a pre-recorded announcement.

•The normal answering pre-recorded announcement says: “Hello. Please leave a message after the tone.” The Announce Only pre-recorded announcement says: “We’re sorry, messages to this number cannot be accepted.”

•By setting Announce Only to on or off, you decide which announcement your callers will hear when the system answers a call (the system comes set for normal answering, with Announce Only turned off). See “Change announce only” on page 54 to change your announcement selection.

ANSWERING SYSTEM OPERATION

51

Image 54

AT&T 5840 user manual About Mailboxes, About Announcements

Contents

With Caller ID/Call Waiting Part 1 Important Product Information Advanced American Telephones. All Rights Reserved Contents Parts List Before YOU BeginBefore YOU Begin About Caller Identification Caller ID About the Calls LogAbout Adding Handsets Table/Desk Installation InstallationInstallation Connect the telephone line cord Connect the power cord Install the handset battery Charge the handset batteryCheck for dial tone Wall Installation Follow Steps 3-5 in Table/Desktop Installation Spare Battery/Power Failure Backup Belt Clip Headset Feature Setup Menu Feature Setup HandsetFeature Setup Handset Set Time Clock Mode Sound Select Ringer Volume #01 Ringer Melody Vibrate Control OFF Low Batt Tone Highlights LOW Batt Tone Range Tone Feature Setup Handset Keypad Tone Set Contrast Language Setting English Feature Setup Base Feature Setup Base Press Menu . Use To highlight Base SETTINGS, then press Dial Mode Tone/Pulse Contrast Language Answer a Call Telephone OperationMake a Call At the Handset Handset VolumeTelephone Operation Base Speaker Make a Call Switch Between Handset and SpeakerphoneHandset Speakerphone Answer a Call Base Speakerphone Dialing Options Redial Save a Redial NumberDelete a Redial Number Flash/Call Waiting Base Mute Hold Temporary Tone Dialing Display Screen Messages Screen Displays When Handset Icons This Icon Indicates Base Icons Base LightsLight Status Indicates Three quick beeps Tones and What They MeanTone Indicates One beep Intercom Operation Intercom OperationIntercom Calls Answering Intercom End IntercomAnswer an Incoming Call While on an Intercom Call Blind Call Transfer From the Handset Conference Calling Phone Book Phone Book Keypad Characters George Dial a Number in Phone Book George Edit a Number/Name in Phone Book Delete a Number/Name in Phone Book Caller ID Operation Caller ID Operation Caller ID Operation Review Calls LogStore Record in Phone Book Display Dial Remove Call Records Removing a Specific Call RecordRemoving All Records Answering System Operation AT the Base Audible IndicatorsAnswering System Operation Turn Answering System On/Off About Mailboxes About Announcements Answering System Operation Record Your Announcement Answering System Feature Setup Feature Summary System Announces DESCRIPTION/DIRECTIONS Listen to, Save & Delete Messages Play MessagesDelete Messages Adjust Playback Volume Call Screening/Intercept Record a Memo Message Window Display Window Displays When Connect with the Answering System Voice Menu Remote Access Commands Function Command Charge the Handset Battery Pack Battery LifeBattery Indicator Batteries Spare Battery Replace the Handset Battery Pack Case Case of DifficultyPhone If you hear noise or interference when using the phone To re-initialize the handset and base Difficulty Problem SolutionIf the phone does not ring when you receive a call If your telephone Caller ID If the caller’s name or phone number is not displayed Answering System If messages areIncomplete Announcement isn’t Case of DifficultyIf your outgoing Clear Default Settings Default SettingsDefault Settings Function Default Setting Technical Specifications Technical SpecificationsTechnical Specifications Index Index Keypad Tone TONE/PULSE