Receiving continued
Receiving in ANS/FAX Mode
Note: To use ANS/FAX receiving mode, you have to install an answering machine (see page 8). This mode is not applicable for the standard phone installed in EXT.TEL jack.
1.To select the ANS/FAX mode, press [AUTO RECEIVE] repeatedly until the indicator flickers
2.When a call is received, the answering machine answers and plays the recorded outgoing message.
•If a fax tone or a certain time period of silence is detected on the line by your fax machine - the call automatically switches over to the fax machine and reception begins, overriding the answering machine’s announcement.
•If someone wants to speak with you, the caller can leave a message on the answering machine.
Notes:
•If you have troubles receiving faxes in the ANS/FAX mode, change the silence detection time mode as described on page 25. This feature in the user options will ensure fax reception when a fax tone is not detected on the line by your fax machine.
•If the sound level of the incoming caller is too low due to a poor telephone connection, the fax
machine and/or answering machine may not function properly.
. If the answering machine does not answer within 6 rings for such reasons that recording message is full on the tape or the answering machine is switched off, your fax unit automatically switches to the TEL/FAX mode and takes the call according to the steps described in “Receiving in TEL/FAX mode”. If the answering machine is featured with a user - selectable ring counter, set the machine to answer an incoming call within 4 rings.
•When you are using the TEL mode on your unit and an answering machine is installed, you must make sure you switch off the answering machine, otherwise the OGM from the answering machine will disrupt your telephone conversation.
•When your answering machine answers an incoming call, a fax tone may be recorded while your fax discriminates between a voice and fax. Your answering machine may indicate a voice message has been left.
•Set your answering machine to VOX mode (If applicable). VOX stands for yoice Qperated Iransmission and is the name given to the answering machine facility which causes disconnection when a period of silence is detected by the answering machine.
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| Record Outgoing Message |
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The message that you record on your answering machine should give clear instructions to callers who may want to send a fax or leave a message. Your message should say “This is (your company). If you would like to send a fax please press your [START] key. If you want to leave a message please speak after beep”.
Keep your message as short as possible.
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Receiving in TEL/FAX Mode
If you have set your unit to ANS/FAX mode and the answering machine connected to the EXT. TEL jack is switched off, or the answering machine is not connected to your unit, your facsimile reverts to TEL/FAX mode. In TEL/FAX mode, your unit operates as follows:
dI. When a call is received, if you do not pick up the handset within 6 rings, your fax machine will switch to AUTO RECEIVE mode.
2.When a call is received, if you pick up the handset and hear someone, you can talk. If someone wants to send a fax, please instruct him to press his [START] key. When you hear a fax tone, press [START/COPY].
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