HTC HS S00 user manual Send appointments, To send a meeting request, To create a task

106 Organizing Contacts, Appointments, Tasks, and Other Information

Send appointments

To send a meeting request

Use Calendar to schedule meetings via e-mail with contacts who use Outlook or Outlook Mobile.

1.Tap Start > Calendar.

2.Schedule a new appointment, or open an existing one and tap Menu > Edit.

3.Tap Attendees, then tap Add Required Attendee or Add Optional Attendee and add the contacts whom you want to invite.

Note You can specify if an attendee is required or optional only if your device is connected to a Microsoft Exchange 2007 server. Otherwise, all attendees are designated as required. For more information, see Chapter 8.

4.When you have fnished adding attendees, tap Done.

5.Tap OK to send.

Tip To choose the e-mail account to use for sending meeting requests, tap Menu > Tools > Options > Appointments tab. Tap the Send meeting requests via box and choose to send via your Outlook E-mail, POP3/IMAP4 or Windows Live account.

Notes • If you’re sending the meeting request using your Outlook E-mail account, it will be sent to the attendees the next time you synchronize your device with your PC or Exchange Server.

•When attendees accept your meeting request, the meeting is automatically added to their schedules. When their response is sent back to you, your calendar is updated as well.

To send appointment details as a vCalendar

A vCalendar is a standard file format used for exchanging scheduling and task information. vCalendar files can be exported to Outlook on the PC.

Tap Menu > Send as vCalendar to send a vCalendar containing appointment details as a file attachment in an MMS message. For more information, see “MMS” in Chapter 7.

Organizing Contacts, Appointments, Tasks, and Other Information 107

6.4 Tasks

Use Tasks to keep track of things you need to do. A task can occur once or repeatedly (recurring). You can set reminders for your tasks and you can organize them using categories.

Your tasks are displayed in a task list. Overdue tasks are displayed in red.

To create a task

1.Tap Start > Programs > Tasks.

2.Tap Menu > New Task, enter a subject for the task, and fll in information such as start and due dates, priority, and so on.

3.Specify the type of category for your task, so that it can be grouped with other related tasks. Tap Categories, then select a preset category (Business, Holiday, Personal, or Seasonal), or tap New to create your own category.

4.When fnished, tap OK.

Tip	You can easily create a short, to-do type task. Simply tap the Tap here to add
	a new task box, enter a subject, and tap the Enter button on the onscreen
	keyboard. If the task entry box is not available, tap Menu > Options and
	select the Show Tasks entry bar check box.

To change the priority of a task

Before you can sort tasks by priority, you need to specify a priority level for each task.

1.Tap Start > Programs > Tasks.

2.Tap the task you want to change the priority for.

3.Tap Edit, and in the Priority box, tap a priority level.

4.Tap OK to return to the task list.

Note All new tasks are assigned a Normal priority by default.