HTC HS S00 Synchronizing Your Device with the Exchange Server, Working With Company E-mails

132Working With Company E-mails and Meeting Appointments

8.1Synchronizing Your Device with the Exchange Server

To keep up-to-date with your company e-mails and meeting schedules while you’re out of the office, you can connect your device to the Internet wirelessly and synchronize with your company’s Exchange Server.

Set up an Exchange Server connection

Before you can synchronize or access information on the Exchange Server, you need to set up an Exchange Server connection on your device. You need to get the following information from your network administrator and enter them on your device:

•Exchange Server name (must be the Outlook Web Access server name)

•Domain name

•User name and password that you use at work

If you have not synchronized your device with your PC, follow these steps to set up an Exchange Server connection.

1.Tap Start > Messaging > New E-mail Account.

2.Enter your e-mail address. Clear the Try to get e-mail settings automatically from the Internet check box, then tap Next.

3.Select Exchange server in the Your e-mail provider list, then tap Next.

4.Tap Next again.

5.In Server address, enter the Exchange Server name, and tap Next.

6.Enter your user name, password, and domain, and tap Next.

Tip To change the rules for resolving synchronization conflicts, tap Advanced.

7.Select the items that you want to sync with the Exchange Server.

8.To change synchronization settings of an information type, for example, E-mail, select the type of information, and tap Settings.

9.Tap Finish.

Working With Company E-mails and Meeting Appointments 133

Note If you synchronized e-mails with your PC before, open ActiveSync on your device and tap Menu > Add Server Source to set up an Exchange Server connection. When you're prompted to select information types for synchronization, you need to clear the E-mailcheck box under the Windows PC item first before you can select E-mailunder Exchange Server.

Tip To change Exchange Server settings, open ActiveSync then tap Menu >

Configure Server.

Start synchronization

Before you start synchronizing with the Exchange Server, make sure your device has been set up with a data connection to the Internet so that you can synchronize wirelessly. For more information about connections, see Chapter 10.

After you finish setting up an Exchange Server connection, your device automatically starts synchronization.

You can manually start synchronization anytime by tapping Sync in ActiveSync.

Note If you connect your device to your office computer via a USB or Bluetooth connection, you can use this connection to the PC to “pass through” to the network and download Outlook e-mails and other information to your device.

8.2 Working With Company E-mails

Your device gives you instant access to your company e-mails and lets you manage your messages easier. Direct Push, Fetch Mail, Remote e-mail search, and e-mail flags are just some of the tools you can use to manage your e-mails.

Note Some messaging features depend on the Microsoft Exchange Server version used in your company. Please check with your network administrator for the availability of these features.

Automatic synchronization through Direct Push

Direct Push technology (push e-mail feature) enables you to receive new e-mails on your device as soon as they arrive in your Inbox on the Exchange Server. With this feature, items such as contacts, calendar and tasks are