Users Guide
February
Contents
Minimizing your printers environmental impact
Copying 105
Printing
116
112
Faxing 123
123
144
149
Understanding printer menus
153
236
228
238
Troubleshooting
252
257
266
291
310
Page
Safety information
Page
Thank you for choosing this printer
Learning about the printer
Finding information about the printer
Printer configurations
Basic model
Selecting a location for the printer
Basic functions of the scanner
Using the scanner glass
Using the ADF
Understanding the ADF and scanner glass
Understanding the printer control panel
Description
Understanding the home screen
Using the touch-screen buttons
Other buttons may appear on the home screen, such as
Sample touch screen
Function
Other touch-screen buttons
Features
Installing internal options
Additional printer setup
Available internal options
Accessing the system board to install internal options
Additional printer setup
Installing a memory card
Notches Ridges
Installing a flash memory or firmware card
Plastic pins Metal pins
Installing an Internal Solutions Port
Page
Page
Page
Page
Page
Page
Installing a printer hard disk
Page
Page
Page
Installing a fax card
Page
Page
Installing hardware options
Installing a 250- or 550-sheet drawer
Attaching cables
Printing a menu settings
Verifying printer setup
Touch Menu Settings
Printing a network setup
Setting up the printer software
Installing printer software
Mac OS X version 10.5 or later
Updating available options in the printer driver
Mac OS X version 10.4 and earlier
Setting up wireless printing
Follow these steps to set up your printer
Installing the printer on a wireless network Windows
Page
Click Install Printer and Software
Click Wireless Network Attach
Installing the printer on a wireless network Macintosh
Prepare to configure the printer
Enter the printer information
Configure the printer for wireless access
Configure your computer to use the printer wirelessly
Mac OS X version
Double-clickPrint Center or Printer Setup Utility
Choose the Default Browser tab Click More Printers
Click AppleTalk
For Windows users
Installing the printer on a wired network
For Macintosh users
Mac OS X version 10.4 and earlier
Mac OS X version 10.5 or later
Mac OS X version
Windows XP
Windows Vista
Click Control Panel
Windows
Click Configure Port
Click Properties
Setting up serial printing
Touch Network/Ports
Windows XP
Windows Vista
Windows
Page
Saving paper and toner
Using recycled paper
Minimizing your printers environmental impact
Conserving supplies
Choose scanning
Using Eco-Mode
Saving energy
Check your first draft for accuracy
Using the Embedded Web Server
Adjusting Power Saver
Using the printer control panel
Setting the standard exit bin light
Adjusting the brightness of the display
Click Output Lighting
Recycling Lexmark packaging
Recycling
Recycling Lexmark products
Touch Output Lighting
Reducing printer noise
Touch Settings Touch General Settings Touch Quiet Mode
Returning Lexmark cartridges for reuse or recycling
Submitting changes appears
Loading paper and specialty media
Setting the Paper Size and Paper Type
Configuring Universal paper settings
Specify the Universal Paper Size measurement
Paper tray recommendations
Avoiding jams
Loading trays
Paper recommendations
Page
Page
Maximum fill line
Using the multipurpose feeder
Opening the multipurpose feeder
Page
Loading the multipurpose feeder
Page
Page
Linking trays
Linking and unlinking trays
Unlinking trays
Changing a Custom Type x name
Click Settings
Assigning a custom paper type name
Click Custom Names
Page
Paper and specialty media guidelines
Paper characteristics
Paper guidelines
Using recycled paper and other office papers
Selecting preprinted forms and letterhead
Storing paper
Supported paper sizes, types, and weights
Paper sizes supported by the printer
Paper types and weights supported by the printer
Paper type
Paper capacities
Load up to
Printing a document
Touch Print Settings Touch Finishing Menu
Printing
Printing on both sides of the paper duplexing
Tips on using envelopes
Tips on using letterhead
Tips on using transparencies
Printing on specialty media
Page
Printing confidential and other held jobs
Holding jobs in the printer
100
Printing confidential and other held jobs from Windows
Touch Confidential Jobs
Printing from a flash drive
101
Printing a directory list
Printing information pages
Printing a font sample list
102
Canceling a print job from the computer
Canceling a print job
Canceling a print job from the printer control panel
Printing the print quality test pages
104
Making copies
Making a quick copy
Copying on specialty media
Copying using the scanner glass
Copying photos
Making transparencies
Copying to letterhead
Customizing copy settings
Making copies using paper from a selected tray
Copying from one size to another
Reducing or enlarging copies
Adjusting copy quality
Copying on both sides of the paper duplexing
108
109
Collating copies
Placing separator sheets between copies
Touch Separator Sheets
110
Copying multiple pages onto a single sheet
Creating a custom job job build
Between Copies Between Jobs Between Pages
Placing the date and time at the top of each
Pausing the current print job to make copies
Placing information on copies
111
Canceling a copy job while the pages are being printed
Canceling a copy job
Canceling a copy job while the document is in the ADF
Placing an overlay message on each
Understanding the copy screens and options
Collate
Sides Duplex
Options
Improving copy quality
116
Getting ready to e-mail
Enabling the e-mail function
Touch Continue
Creating an e-mail shortcut using the Embedded Web Server
Setting up the e-mail function
Configuring the e-mail settings
Creating an e-mail shortcut
Sending an e-mail using a shortcut number
Creating an e-mail shortcut using the touch screen
Sending an e-mail using the touch screen
Mailing a document
Adding e-mail subject and message information
Customizing e-mail settings
Sending an e-mail using the address book
119
Changing the output file type
Canceling an e-mail
Understanding e-mail options
Original Size
Binding
Resolution
Orientation
Mail Subject
Advanced Options
122
Getting the printer ready to fax
Setting up the printer to fax
Faxing
Choosing a fax connection
Connecting to an analog telephone line
124
Connecting to a PBX or Isdn system
Connecting to a DSL service
125
126
Connecting to a distinctive ring service
Touch Settings Touch Fax Settings Touch Analog Fax Settings
Touch Distinctive Rings
127
Connecting to an adapter for your country or region
128
129
Austria, Germany, and Switzerland
Connecting to a telephone wall jack in Germany
130
131
Connecting to a computer with a modem
132
Enabling the fax function
133
Turning daylight saving time on or off
Using the Embedded Web Server for fax setup
Setting the date and time
134
Sending a fax
Sending a fax using the printer control panel
Sending a fax using the computer
For Mac OS X version 10.5 or later users
Creating shortcuts
136
Page
Making a fax lighter or darker
Customizing fax settings
Changing the fax resolution
Sending a fax at a scheduled time
Blocking junk faxes
Viewing a fax log
139
140
Canceling an outgoing fax
Understanding fax options
Click the Block No Name Fax option
141
Holding faxes
Improving fax quality
Holding and forwarding faxes
142
Print Print and Forward
Forwarding a fax
143
Fax Mail
Scanning to an FTP address
Scanning to an FTP address using the keypad
Scanning to an FTP address using a shortcut number
Scanning to an FTP address
Creating an FTP shortcut using the touch screen
Scanning to an FTP address using the address book
Creating an FTP shortcut using the Embedded Web Server
Click FTP Shortcut Setup
Understanding FTP options
146
147
Improving FTP quality
148
149
Scanning to a computer or flash drive
Scanning to a computer
Click Scan Profile Click Create Scan Profile
Understanding scan profile options
Quick Setup
Default Content
Format Type
Jpeg Quality
Color
Duplex
Advanced Imaging
152
Touch Scan to USB drive
Menus list
Understanding printer menus
153
Paper Size/Type menu
Default Source menu
Paper menu
154
155
Tray x Type
156
Multipurpose Tray Type
Substitute Size menu
Configure MP menu
157
Paper Texture menu
158
Paper Loading menu
Paper Weight menu
159
160
Custom Scan Sizes menu
Custom Types menu
Custom Names menu
161
Universal Setup menu
162
Reports menu
163
Standard Network or Network x menus
Network/Ports menu
Active NIC menu
164
165
Smtp Setup menu
166
Network Card menu
Network Reports menu
167
TCP/IP menu
168
IPv6 menu
Wireless menu
169
NetWare menu
Network/Ports Network x Net x Setup Wireless
AppleTalk menu
170
LexLink menu
171
Standard USB menu
172
Parallel x menu
173
174
Serial x menu
175
176
177
Confidential Print menu
Security menu
Miscellaneous menu
178
Disk Wiping menu
179
Security Audit Log menu
180
Set Date/Time menu
181
General Settings menu
Settings menu
182
183
Keyboard
184
Displayed Information
185
Home screen customization
186
187
Copy Settings menu
188
189
Original Size
190
Darkness Number of Copies Header/Footer
191
192
193
Color Dropout
General Fax Settings
Fax Settings menu
Fax Mode Analog Fax Setup menu
194
195
Fax Cover
Fax Send Settings
196
197
198
Fax Receive Settings
199
Fax Log Settings
200
201
Fax Mode Fax Server Setup menu
Speaker Settings
Distinctive Rings
Fax Server Setup
202
Mail Settings menu
203
204
205
206
207
FTP Settings menu
208
209
210
Flash Drive menu
Scan Settings
211
212
213
Print Settings
214
215
Setup menu
Print Settings
216
217
Finishing menu
218
219
Quality menu
220
Utilities menu
221
PostScript menu
222
PCL Emul menu
223
224
Html menu
225
Image menu
226
XPS menu
Help menu
227
Maintaining the printer
Cleaning the exterior of the printer
Cleaning the scanner glass
228
Cleaning the ADF separator rollers
229
230
Adjusting scanner registration
Touch Scanner Manual Registration
231
Touch Exit Configuration
Storing supplies
Touch Copy Quick Test
232
Checking the status of supplies
Checking the status of supplies from a network computer
Touch View supplies
Ordering a photoconductor kit
Ordering supplies
Ordering toner cartridges
233
Moving the printer to another location
Ordering ADF replacement parts
234
Shipping the printer
235
Checking the device status
Administrative support
Setting up e-mail alerts
236
Viewing reports
Restoring the factory default settings
237
Understanding jam messages and locations
Clearing jams
Clearing jams
238
201 paper jams
Jam message numbers and how to access each jam
239
240
Paper jam
241
242
243
244
Paper jams
245
246
247
Clearing jams under the ADF cover
248
249
Clearing ADF jams by lifting the scanner cover
250
Clearing ADF duplex jams
251
Indicator light blinks red
Troubleshooting
Solving basic printer problems
Understanding printer messages
Check tray x connection
Clock battery
Change src to
Close front door
Fax Station Name not set up
Disk Full Scan Job Canceled
Fax partition inoperative. Contact system administrator
Connect xbps
Insert Tray
Fax Station Number not set up
Install Tray
Invalid PIN
Network/Network
No analog phone line connected to modem, fax is disabled
Memory full, cannot print faxes
No answer
Replace x if restarting job
Restore Held Jobs?
Smtp server not set up. Contact system administrator
Scan Document Too Long
Unsupported disk
Some held jobs were not restored
System busy, preparing resources for job
Unsupported USB device, please remove
Insufficient memory to collate job
Insufficient memory to support Resource Save feature
Insufficient memory, some held jobs will not be restored
Insufficient memory, some Held Jobs were deleted
Serial option x error
Ppds font error
Network x software error
Defective flash detected
Serial port x disabled
Standard network software error
Parallel port x disabled
Standard parallel port disabled
Configuration change, held jobs were not restored
Standard USB port disabled
USB port x disabled
Too many flash options installed
Remove defective disk
Routine maintenance needed
Incompatible tray
Disk full
Yy paper jam
Yy Cartridge nearly low
Yy Replace cartridge
Yy scanner jam
Service message
Scanner Disabled
Scanner Service Error
Emulation error, load emulation option
Solving printing problems
266
Job takes longer than expected to print
Confidential and other held jobs do not print
267
Tray linking does not work
Job prints from the wrong tray or on the wrong paper
Incorrect characters print
Large jobs do not collate
Copier does not respond
Solving copy problems
Unexpected page breaks occur
Scanner unit does not close
Poor copy quality
270
Checking an unresponsive scanner
Solving scanner problems
Partial document or photo copies
271
Poor scanned image quality
Scan was not successful
Scanning takes too long or freezes the computer
272
Cannot scan from a computer
Solving fax problems
Partial document or photo scans
Caller ID is not shown
Cannot send or receive a fax
274
Can send but not receive faxes
275
Received fax has poor print quality
Can receive but not send faxes
276
277
Solving option problems
Reset the Printer
Make Sure the FAX Transmission Speed is not SET TOO High
Flash memory card
Internal Solutions Port
Drawers
Hard disk with adapter
Paper trays
Solving paper feed problems
Paper frequently jams
279
Paper jam message remains after jam is cleared
Solving print quality problems
Isolating print quality problems
That jammed does not reprint after you clear the jam
Characters have jagged or uneven edges
Blank pages
281
Gray background
Clipped images
Ghost images
282
Paper curl
Check the Toner Darkness Setting
Incorrect margins
283
284
Print irregularities
Skewed print
Fuser MAY be Worn or Defective
Print is too light
Solid black or white streaks
285
286
Check the Darkness Settings
Print is too dark
Toner is LOW
Toner is Smeared
Streaked vertical lines
287
Toner Cartridge is Defective
Toner rubs off
Toner fog or background shading appears on
288
Transparency print quality is poor
Embedded Web Server does not open
Toner specks
289
Contacting Customer Support
290
291
Product information
Edition notice
Lexmark International, Inc. All rights reserved
Trademarks
292
Noise emission levels
293
294
Laser notice
Power consumption
Product power consumption
Laser advisory label
European Community EC directives conformity
Power Saver
Off mode
296
Regulatory notices for telecommunication terminal equipment
Industry Canada compliance statement
Avis de conformité aux normes de l’industrie du Canada
297
South Africa telecommunications notice
298
Utilisation de ce produit en Suisse
Using this product in Switzerland
299
Uso del prodotto in Svizzera
Regulatory notices for wireless products
Verwendung dieses Produkts in der Schweiz
Exposure to radio frequency radiation
301
Industry Canada Canada
Taiwan NCC RF notice statement
Industry Canada Canada
302
303
Statement of Limited Warranty
Lexmark International, Inc., Lexington, KY
Extent of limited warranty
Limited warranty
Limited warranty service
304
Limitation of liability
305
Additional rights
306
Device License Agreement Lexmark Software License Agreement
307
308
309
Microsoft Corporation Notices
Numerics
Index
310
311
Duplexing copy jobs Fax jobs, incoming 139 print jobs
312
Quality 276 faxing
313
314
315
Partial document or photo scans
Computer Creating shortcuts using the touch screen
316
317