February
Users Guide
Contents
Minimizing your printers environmental impact
Printing
Copying 105
112
116
123
Faxing 123
149
144
153
Understanding printer menus
228
236
238
252
Troubleshooting
257
266
310
291
Page
Safety information
Page
Learning about the printer
Thank you for choosing this printer
Finding information about the printer
Printer configurations
Basic model
Selecting a location for the printer
Basic functions of the scanner
Using the ADF
Using the scanner glass
Understanding the ADF and scanner glass
Description
Understanding the printer control panel
Understanding the home screen
Other buttons may appear on the home screen, such as
Using the touch-screen buttons
Function
Sample touch screen
Other touch-screen buttons
Features
Additional printer setup
Installing internal options
Available internal options
Accessing the system board to install internal options
Additional printer setup
Installing a memory card
Notches Ridges
Installing a flash memory or firmware card
Plastic pins Metal pins
Installing an Internal Solutions Port
Page
Page
Page
Page
Page
Page
Installing a printer hard disk
Page
Page
Page
Installing a fax card
Page
Page
Installing a 250- or 550-sheet drawer
Installing hardware options
Attaching cables
Verifying printer setup
Printing a menu settings
Touch Menu Settings
Setting up the printer software
Printing a network setup
Installing printer software
Updating available options in the printer driver
Mac OS X version 10.5 or later
Mac OS X version 10.4 and earlier
Follow these steps to set up your printer
Setting up wireless printing
Installing the printer on a wireless network Windows
Page
Click Wireless Network Attach
Click Install Printer and Software
Prepare to configure the printer
Installing the printer on a wireless network Macintosh
Enter the printer information
Configure your computer to use the printer wirelessly
Configure the printer for wireless access
Choose the Default Browser tab Click More Printers
Double-clickPrint Center or Printer Setup Utility
Mac OS X version
Click AppleTalk
Installing the printer on a wired network
For Windows users
For Macintosh users
Mac OS X version 10.5 or later
Mac OS X version 10.4 and earlier
Mac OS X version
Windows Vista
Windows XP
Click Control Panel
Click Configure Port
Windows
Click Properties
Touch Network/Ports
Setting up serial printing
Windows Vista
Windows XP
Windows
Page
Minimizing your printers environmental impact
Using recycled paper
Saving paper and toner
Conserving supplies
Saving energy
Using Eco-Mode
Choose scanning
Check your first draft for accuracy
Adjusting Power Saver
Using the Embedded Web Server
Using the printer control panel
Adjusting the brightness of the display
Setting the standard exit bin light
Click Output Lighting
Recycling Lexmark products
Recycling
Recycling Lexmark packaging
Touch Output Lighting
Touch Settings Touch General Settings Touch Quiet Mode
Reducing printer noise
Returning Lexmark cartridges for reuse or recycling
Submitting changes appears
Configuring Universal paper settings
Setting the Paper Size and Paper Type
Loading paper and specialty media
Specify the Universal Paper Size measurement
Loading trays
Avoiding jams
Paper tray recommendations
Paper recommendations
Page
Page
Maximum fill line
Opening the multipurpose feeder
Using the multipurpose feeder
Page
Loading the multipurpose feeder
Page
Page
Linking and unlinking trays
Linking trays
Unlinking trays
Assigning a custom paper type name
Click Settings
Changing a Custom Type x name
Click Custom Names
Page
Paper characteristics
Paper and specialty media guidelines
Paper guidelines
Using recycled paper and other office papers
Storing paper
Selecting preprinted forms and letterhead
Paper sizes supported by the printer
Supported paper sizes, types, and weights
Paper type
Paper types and weights supported by the printer
Load up to
Paper capacities
Printing
Touch Print Settings Touch Finishing Menu
Printing a document
Printing on both sides of the paper duplexing
Tips on using transparencies
Tips on using letterhead
Tips on using envelopes
Printing on specialty media
Page
Holding jobs in the printer
Printing confidential and other held jobs
Printing confidential and other held jobs from Windows
100
Touch Confidential Jobs
101
Printing from a flash drive
Printing a font sample list
Printing information pages
Printing a directory list
102
Canceling a print job from the printer control panel
Canceling a print job
Canceling a print job from the computer
Printing the print quality test pages
104
Making a quick copy
Making copies
Copying photos
Copying using the scanner glass
Copying on specialty media
Making transparencies
Making copies using paper from a selected tray
Customizing copy settings
Copying to letterhead
Copying from one size to another
Copying on both sides of the paper duplexing
Adjusting copy quality
Reducing or enlarging copies
108
Placing separator sheets between copies
Collating copies
109
Touch Separator Sheets
Creating a custom job job build
Copying multiple pages onto a single sheet
110
Between Copies Between Jobs Between Pages
Placing information on copies
Pausing the current print job to make copies
Placing the date and time at the top of each
111
Canceling a copy job while the document is in the ADF
Canceling a copy job
Canceling a copy job while the pages are being printed
Placing an overlay message on each
Understanding the copy screens and options
Sides Duplex
Collate
Options
Improving copy quality
Enabling the e-mail function
Getting ready to e-mail
116
Touch Continue
Configuring the e-mail settings
Setting up the e-mail function
Creating an e-mail shortcut using the Embedded Web Server
Creating an e-mail shortcut
Sending an e-mail using the touch screen
Creating an e-mail shortcut using the touch screen
Sending an e-mail using a shortcut number
Mailing a document
Sending an e-mail using the address book
Customizing e-mail settings
Adding e-mail subject and message information
119
Understanding e-mail options
Canceling an e-mail
Changing the output file type
Original Size
Orientation
Resolution
Binding
Mail Subject
122
Advanced Options
Faxing
Setting up the printer to fax
Getting the printer ready to fax
Choosing a fax connection
124
Connecting to an analog telephone line
Connecting to a DSL service
Connecting to a PBX or Isdn system
125
Touch Settings Touch Fax Settings Touch Analog Fax Settings
Connecting to a distinctive ring service
126
Touch Distinctive Rings
127
128
Connecting to an adapter for your country or region
129
Connecting to a telephone wall jack in Germany
Austria, Germany, and Switzerland
130
131
132
Connecting to a computer with a modem
133
Enabling the fax function
Setting the date and time
Using the Embedded Web Server for fax setup
Turning daylight saving time on or off
134
Sending a fax using the computer
Sending a fax using the printer control panel
Sending a fax
For Mac OS X version 10.5 or later users
136
Creating shortcuts
Page
Changing the fax resolution
Customizing fax settings
Making a fax lighter or darker
Sending a fax at a scheduled time
Viewing a fax log
Blocking junk faxes
139
Understanding fax options
Canceling an outgoing fax
140
Click the Block No Name Fax option
141
Holding and forwarding faxes
Improving fax quality
Holding faxes
142
143
Forwarding a fax
Print Print and Forward
Fax Mail
Scanning to an FTP address using a shortcut number
Scanning to an FTP address using the keypad
Scanning to an FTP address
Scanning to an FTP address
Creating an FTP shortcut using the Embedded Web Server
Scanning to an FTP address using the address book
Creating an FTP shortcut using the touch screen
Click FTP Shortcut Setup
146
Understanding FTP options
147
148
Improving FTP quality
Scanning to a computer
Scanning to a computer or flash drive
149
Click Scan Profile Click Create Scan Profile
Default Content
Quick Setup
Understanding scan profile options
Format Type
Duplex
Color
Jpeg Quality
Advanced Imaging
Touch Scan to USB drive
152
Understanding printer menus
Menus list
153
Paper menu
Default Source menu
Paper Size/Type menu
154
Tray x Type
155
Multipurpose Tray Type
156
Configure MP menu
Substitute Size menu
157
158
Paper Texture menu
Paper Weight menu
Paper Loading menu
159
160
Custom Names menu
Custom Types menu
Custom Scan Sizes menu
161
162
Universal Setup menu
163
Reports menu
Active NIC menu
Network/Ports menu
Standard Network or Network x menus
164
165
166
Smtp Setup menu
Network Reports menu
Network Card menu
167
168
TCP/IP menu
Wireless menu
IPv6 menu
169
AppleTalk menu
Network/Ports Network x Net x Setup Wireless
NetWare menu
170
171
LexLink menu
172
Standard USB menu
173
Parallel x menu
174
175
Serial x menu
176
177
Miscellaneous menu
Security menu
Confidential Print menu
178
179
Disk Wiping menu
180
Security Audit Log menu
181
Set Date/Time menu
Settings menu
General Settings menu
182
Keyboard
183
Displayed Information
184
Home screen customization
185
186
187
188
Copy Settings menu
Original Size
189
Darkness Number of Copies Header/Footer
190
191
192
Color Dropout
193
Fax Mode Analog Fax Setup menu
Fax Settings menu
General Fax Settings
194
Fax Cover
195
196
Fax Send Settings
197
198
199
Fax Receive Settings
200
Fax Log Settings
Speaker Settings
Fax Mode Fax Server Setup menu
201
Distinctive Rings
202
Fax Server Setup
203
Mail Settings menu
204
205
206
207
208
FTP Settings menu
209
210
Scan Settings
Flash Drive menu
211
212
213
214
Print Settings
215
Print Settings
Setup menu
216
217
218
Finishing menu
219
220
Quality menu
221
Utilities menu
222
PostScript menu
223
PCL Emul menu
224
225
Html menu
226
Image menu
Help menu
XPS menu
227
Cleaning the scanner glass
Cleaning the exterior of the printer
Maintaining the printer
228
229
Cleaning the ADF separator rollers
Adjusting scanner registration
230
Touch Scanner Manual Registration
Storing supplies
Touch Exit Configuration
231
Touch Copy Quick Test
Checking the status of supplies from a network computer
Checking the status of supplies
232
Touch View supplies
Ordering toner cartridges
Ordering supplies
Ordering a photoconductor kit
233
Ordering ADF replacement parts
Moving the printer to another location
234
235
Shipping the printer
Setting up e-mail alerts
Administrative support
Checking the device status
236
Restoring the factory default settings
Viewing reports
237
Clearing jams
Clearing jams
Understanding jam messages and locations
238
Jam message numbers and how to access each jam
201 paper jams
239
240
241
Paper jam
242
243
244
245
Paper jams
246
247
248
Clearing jams under the ADF cover
249
250
Clearing ADF jams by lifting the scanner cover
251
Clearing ADF duplex jams
Solving basic printer problems
Troubleshooting
Indicator light blinks red
Understanding printer messages
Change src to
Clock battery
Check tray x connection
Close front door
Fax partition inoperative. Contact system administrator
Disk Full Scan Job Canceled
Fax Station Name not set up
Connect xbps
Install Tray
Fax Station Number not set up
Insert Tray
Invalid PIN
Memory full, cannot print faxes
No analog phone line connected to modem, fax is disabled
Network/Network
No answer
Smtp server not set up. Contact system administrator
Restore Held Jobs?
Replace x if restarting job
Scan Document Too Long
System busy, preparing resources for job
Some held jobs were not restored
Unsupported disk
Unsupported USB device, please remove
Insufficient memory, some held jobs will not be restored
Insufficient memory to support Resource Save feature
Insufficient memory to collate job
Insufficient memory, some Held Jobs were deleted
Network x software error
Ppds font error
Serial option x error
Defective flash detected
Parallel port x disabled
Standard network software error
Serial port x disabled
Standard parallel port disabled
USB port x disabled
Standard USB port disabled
Configuration change, held jobs were not restored
Too many flash options installed
Incompatible tray
Routine maintenance needed
Remove defective disk
Disk full
Yy Replace cartridge
Yy Cartridge nearly low
Yy paper jam
Yy scanner jam
Scanner Service Error
Scanner Disabled
Service message
Emulation error, load emulation option
266
Solving printing problems
Confidential and other held jobs do not print
Job takes longer than expected to print
267
Incorrect characters print
Job prints from the wrong tray or on the wrong paper
Tray linking does not work
Large jobs do not collate
Unexpected page breaks occur
Solving copy problems
Copier does not respond
Scanner unit does not close
270
Poor copy quality
Partial document or photo copies
Solving scanner problems
Checking an unresponsive scanner
271
Scanning takes too long or freezes the computer
Scan was not successful
Poor scanned image quality
272
Partial document or photo scans
Solving fax problems
Cannot scan from a computer
Caller ID is not shown
274
Cannot send or receive a fax
275
Can send but not receive faxes
Can receive but not send faxes
Received fax has poor print quality
276
Reset the Printer
Solving option problems
277
Make Sure the FAX Transmission Speed is not SET TOO High
Drawers
Internal Solutions Port
Flash memory card
Hard disk with adapter
Paper frequently jams
Solving paper feed problems
Paper trays
279
Isolating print quality problems
Solving print quality problems
Paper jam message remains after jam is cleared
That jammed does not reprint after you clear the jam
Blank pages
Characters have jagged or uneven edges
281
Ghost images
Clipped images
Gray background
282
Incorrect margins
Check the Toner Darkness Setting
Paper curl
283
Skewed print
Print irregularities
284
Fuser MAY be Worn or Defective
Solid black or white streaks
Print is too light
285
Print is too dark
Check the Darkness Settings
286
Toner is LOW
287
Streaked vertical lines
Toner is Smeared
Toner Cartridge is Defective
Toner fog or background shading appears on
Toner rubs off
288
Toner specks
Embedded Web Server does not open
Transparency print quality is poor
289
290
Contacting Customer Support
Edition notice
Product information
291
Lexmark International, Inc. All rights reserved
292
Trademarks
293
Noise emission levels
294
Product power consumption
Power consumption
Laser notice
Laser advisory label
Off mode
Power Saver
European Community EC directives conformity
296
Avis de conformité aux normes de l’industrie du Canada
Industry Canada compliance statement
Regulatory notices for telecommunication terminal equipment
297
298
South Africa telecommunications notice
Using this product in Switzerland
Utilisation de ce produit en Suisse
299
Verwendung dieses Produkts in der Schweiz
Regulatory notices for wireless products
Uso del prodotto in Svizzera
Exposure to radio frequency radiation
Taiwan NCC RF notice statement
Industry Canada Canada
301
Industry Canada Canada
302
Statement of Limited Warranty
303
Lexmark International, Inc., Lexington, KY
Limited warranty service
Limited warranty
Extent of limited warranty
304
305
Limitation of liability
Additional rights
Device License Agreement Lexmark Software License Agreement
306
307
308
Microsoft Corporation Notices
309
Index
Numerics
310
Duplexing copy jobs Fax jobs, incoming 139 print jobs
311
Quality 276 faxing
312
313
314
Partial document or photo scans
315
316
Computer Creating shortcuts using the touch screen
317