Toshiba CIX40 Create or Record Over Your Busy Greeting

Manage Mailbox

Change Your User Options

Strata CIX40 Voice Processing User Guide 07/06 55

Create or Record Over Your Busy Greeting

You can record your own custom busy greeting that plays when callers reach your

extension and it is busy. While your callers are listening to the busy greeting, they can

enter a different User ID, press * to hold (if configured for your mailbox by the System

Administrator), or remain on the line to leave a message.

Note Depending on the configuration of your telephone and telephone system,

Stratagy may not receive a busy tone when callers reach your extension. If

Stratagy doesn’t receive a busy tone, your selected personal greeting plays

instead.

If a custom greeting is not recorded, the default system busy greeting plays.

1. From the Main Menu,

press 3Manage Mailbox. Your voice mail system plays the Manage Mailbox

options.

2. Press 2Change your User

Options.

3. Press 5 Record your Busy

Greeting. Your voice mail system prompts you to record

your custom busy greeting.

4. Begin recording at the

tone. Press # when done.

5. (Optional) After

recording, you can press:

1Review greeting The complete greeting plays.

2Re-record

Press # when done.

The system prompts you to record at the beep.

3Append recording

Press # when done.

The system prompts you to record at the beep.

The appended greeting plays after the already

recorded portion of the greeting.

4Cancel recording The greeting is canceled. The system returns to

the previous menu.

9Save recording Your voice mail system tells you that the greeting

has been saved and returns to the previous menu.

Contents

Main Publication Information TOSHIBA AMERICA INFORMATION SYSTEMS, INC. (TAIS) Telecommunication Systems Division License Agreement Toshiba America Information Systems, Inc. Telecommunication Systems Division End-User Limited Warranty Contents Introduction Chapter 1 The Grand Tour Chapter 2 Getting Started Chapter 3 Play Messages Chapter 4 Send Messages Chapter 5 Manage Mailbox Chapter 6 Integration Features Glossary Page Introduction Organization 8 Conventions Action/Response Table Related Documents/Media Page The Grand Tour 1 2 Overview Figure 1 The Grand Tour Overview HANG UPExit User Mode S END M Strata CIX40 Voice Processing User Guide 07/06 3 Features to Personalize Your Mailbox Code on page 19 page 63 Message Queues New Message Queue Saved Message Queue 6 Message Types Forwarded Message Reply Message Greetings Personal System Busy 8 Special Delivery Options Urgent Private Return Receipt Future Delivery Message Destination Selections Personal Distribution Lists 10 System Distribution Lists User Options User Options on page 51 available. User Prompts User Tutorial (New User) Page Getting Started 2 User Tutorial Step 1: Access Your Mailbox From External Telephone From Internal Telephone If you make a mistake while entering the code, press * to re-enter. 16 Step 2: Record Your Name 18 Step 3: Record Your Personal Greeting(s) Record Over a Personal Greeting on page 47 Step 4: Change Your Security Code Code on page 54 20 Step 5: Exit Your Mailbox or User Mode Play Messages 3 Access Messages * * 22 Playback Controls Page 24 Play Your Messages Page 26 * Special Functions 28 Page Page Send Messages 4 Recording Controls Page Send Messages Send a Message Strata CIX40 Voice Processing User Guide 07/06 33 Send a Message 34 Page 36 page 44 * page 34 ** Forward a Message 38 page 44 * page 37 ** 40 Reply to the Current Message Page 42 * ** Special Delivery Options 44 Future Delivery Manage Mailbox 5 46 Change Your Greeting Create or Record Over a Personal Greeting 48 47 recorded is the greeting that callers hear as your User ID greeting. Change Your Greeting Selection 50 Review a Greeting Manage Mailbox Change Your User Options Strata CIX40 Voice Processing User Guide 07/06 51 Change Your User Options Important! If you do not hear all the options for this menu, they may not be 52 Change Your Do Not Disturb (DND) Setting Change Your Call Screening Setting option. ...or 99 to return to the Main Menu. You can select another Main Menu option. 54 Change Your Security Code Create or Record Over Your Busy Greeting Select Your Busy Greeting 56 Record Your Name when you log on to your mailbox. extension as well as your name. Ask your System Administrator for the requirements of your system. 58 Change Your Message Notification Page 60 Review Your Option Settings Manage Your Lists 62 Manage Guest User IDs Enter the User ID. Press 64 Use Guest User IDs Integration Features 6 Call Forward Table 1 on page 66 contains the Call Forward Button sequences for performing Call 66 entering the destination. The CIX accepts destination numbers of up to 32 digits. Message Waiting Responding to a Lit Msg LED 68 Turning On/Off Message Waiting LED on Another Exten- sion CIX Integration Soft Key Control of Voice Mail Page 70 72 Call Record to Voice Mail 74 Direct Transfer to Voice Mailbox Voice Mail Conference Call Monitor Page Glossary 78 Page 80 Index A B C D F G L M N P Q R 84 S T U V