Managing Department Code | Toshiba E-STUDIO520 guide

4. MANAGING DEPARTMENT CODE

Logging On As Administrator

You can audit the copy quantity of copy, print, scan, and facsimile pages performed by setting a depart- ment code. Up to 1000 department codes can be registered.

To manage the department code, you must know the administrator password for this equipment. There- fore, it is recommended to be performed by an authorized administrator in your place.

2

If the User Management Setting is enabled and you login with the user name that has the Account Man- ager privilege, you do not have to enter the administrator password to display the DEPARTMENT MAN- AGEMENT menu.

1 Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu.

2 Press the [COUNTER] button, and then press the [DEPARTMENT MANAGEMENT] button on the touch panel.

• The ADMINISTRATOR PASSWORD screen is displayed.

3 Press the [PASSWORD] button.

• The input screen is displayed.

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Toshiba E-STUDIO520 manual Managing Department Code, Logging On As Administrator, Press the Password button

Contents

User Functions Guide Copyright Trademarks Table of Contents Appendix Lineup of Our Manuals PrefaceQuick Start Guide Operator’s Manual Basic Functions Printing Guide Network Administration GuideScanning Guide Filing Guide Bridge Viewer User Management Guide Precautions in this manual Managing Address About Managing Contacts in Address Book Managing Address Book Registering Contacts Managing Address Book Specify following items as you required Editing Contacts Specify the items as you required Deleting Contacts Page Press the Known ID button Searching Contacts Press the Search Address button When you press each button, the input screen is displayed See Editing Contacts for the instruction to edit the contact About Managing Groups in Address Book Managing Groups Press the Group Name button Creating New Group Press the Enter button Enter button New Group is created and appears on the touch panel Editing Groups Press the Group Name button to edit the group name Press the Enter button to save the group Known ID screen is displayed Press the Enter button to add to the group Press the Enter button to save the group Deleting Groups When you press the YES button, the selected group is deleted Searching Groups Press the Search Group button Press the Search button Press the Group Name button to specify the search string See Editing Groups for the instruction to edit the contact Confirming the Members of the Groups Managing Counters Counter Menu Displaying Print Counter Total CounterPress the Print Counter button Print Counter is displayed Press the Scan Counter button Scan Counter is displayed Displaying Scan Counter Print OUT Total Counter Displaying Print Counter for Department Code Department Counter Department Counter Displaying Scan Counter for Department Code Department Counter Displaying Fax Communication Counter for Department Code Department Counter Press the Password button Logging On As AdministratorManaging Department Code Continue the operation that you want Enter the administrator password and press the Enter button Printing Department Codes List Enabling Department Code DEPT. Management menu, press the Reset ALL Counters button Resetting All Department Counters DEPT. Management menu, press the Delete ALL button Deleting All Department Codes Registering a New Department Code Registration Department Code screen is displayed Set the limitation of this department code as required Press the Enter button at the bottom of the touch panel Editing the Department Code Change Department Code screen is displayed Limitation screen is displayed 10Press the Enter button Deleting the Department Code Page Resetting the Counter of Each Department Page DEPT. Management menu, press the ALL Limit button Setting Output Limitations for All Departments Setting Items User Setting the Auto Clear Mode Setting General FunctionsPress the Auto Clear button Press the button that indicates the desired time in seconds Press the Change Language button Changing the Display LanguagePress the desired language button Press the Reversed Display button Setting the Reversed Display ModePage Press the Toner Near Empty Detection button Clearing the Toner Near Empty Detection Message Specify the following items as you require Setting Copy FunctionsPress the Next button to display the next screen Setting Copy Functions Setting FAX Functions Setting FAX Functions Setting Scan Functions Setting Scan Functions Printing the Address Book List Printing ListsPress the Address Book button Press the Group Numbers button Printing the Group Numbers List Press the Function button Printing the Function List User Checking E-MAIL Setting Drawer Turn OFF the Power Shut Down Power switch automatically returns to the OFF position Setting BIP Printing Setting Items Admin 165 Entering to Admin Menu Entering to Admin Menu Press the General button in the Admin menu Setting the Device InformationPress the Device Information button Press the Enter button Press the Notification button Setting the Notification Press the Enter key to set the entry Press the E-MAIL buttons Press the Password Setup button Changing the Administrator PasswordPress the OLD Password button Press the Enter button at the bottom of the touch panel Press the Clock button Setting the Date and TimePress the DATE/TIME button Press the Date Format button To enable the daylight saving system, press ButtonPress the desired date format button Press the Energy Saver button Setting the Weekly Timer Press the Change button Press the Weekly Timer button Press the Enter button at the bottom of the touch panel Press the Auto Power Save button Setting the Auto Power Save Mode100 101 102 Setting the Sleep/Auto Shut Off ModePress the Sleep / Auto Shut OFF button 103 104 Setting the OptionPress the Option button Press the General button 105Press the POP-UP button 106 Paper size setting every time you open the drawer Setting the TCP/IP Protocol IPv4 Setting Network FunctionsWhen you assign the TCP/IP using the Dhcp server only 107 Press the IPv4 button 108 109 110 Setting the TCP/IP for Static IP Address 111 When you select the manual mode Setting the IPv6 ProtocolWhen you select the auto mode 112 Specify the following items as required 113Press the Next button 114 10Press the Next button 115 116 Setting the IPX/SPX ProtocolPress the IPX/SPX button 117 118 Setting the NetWare SettingsPress the Netware button Specify following items as required 119 120 Setting the SMB ProtocolPress the SMB button 121 122 123 Setting the AppleTalk ProtocolPress the Appletalk button 124 125 Setting the Http Network ServicePress the Http button 126 127 Setting the Ethernet SpeedPress the Next button Press the Ethernet button 128 129 Setting the Ldap and Snmp Network Service 130 Disable button to disable itPress the Other button 131 Setting the User CertificatePress the Next button Press the User Certificate button Keys, and press the Enter key to set the entry 132 133 Ping/Traceroute 134Press the Next button Press the PING/TRACEROUTE button 135 Press the Return button 136 137 Press the Copy button in the Admin menu 138 Press the FAX button in the Admin menu Setting the Terminal ID139 Press the Terminal ID button 140 141 Press the Initial Setup button Setting the Fax Initial Setup142 143 Press the RX Print button 144 145 Setting Duplex Printing 146 Setting the Rotate Sort 147 Press the Recovery TX button Setting the Recovery Transmission148 149 Press the File button in the Admin menu Setting File Functions150 Setting the Scan to E-mail Message Properties Setting E-MAIL Functions151 Press the E-MAIL button Press the E-MAIL button in the Admin menu Setting the Scan to E-mail Fragmentation152 Setting the Internet Fax Message Properties Setting Internet FAX FunctionsPress the Internet FAX button in the Admin menu 153 154 Setting the Internet Fax Fragmentation 155 Setting the Internet Fax Body String Transmission 156 157 Setting the Transmission / Reception Journal Setting LIST/REPORTPress the LIST/REPORT button in the Admin menu Press the Report Setting button Press the Journal button 159 160 Setting the Communication Report Press the COMM. Report button 161Specify the condition for each transmission type 162 163 Setting the Reception ListPress the Reception List button An originator 164 Press the List button 165Press the button that you want to print Press the PRINTER/E-FILING button in the Admin menu Setting PRINTER/E-FILING Functions166 167 Wireless Settings and Bluetooth Settings 168 169 Appendix Total Counter List List Print FormatAn output example of the Total Counter List An output example of the Department Code List Department Code List171 An output example of the Address Book List Address Book List Group Numbers List 173An output example of the Group Numbers List An output example of the Function List User Function List User An output example of the NIC Configuration NIC Configuration175 An output example of the Function List Administrator Function List AdministratorGeneral Function Description User POP-UP 177Copy Scan FAX 179 Mail File 181 Report SettingInternet FAX PRINTER/E-FILING Wireless Settings Network Setting General Product Bluetooth SettingsNetwork Setting Network TCP/IP Network Setting Network IPv6 Function Description User Prefix Length Keep Configuration for StatelessUSE Stateless Address USE Statfull for IP Address M Flags Network Setting Network Appletalk Network Setting Network IPX/SPXNetwork Setting Session Ldap Session Network Setting Session DNS Session Network Setting Session SMB Session Network Setting Session Ddns SessionNetwork Setting Session Netware Session Network Setting Network Service Http Network Service Network Setting Session Bonjour SessionNetwork Setting Network Service Smtp Client Network Service 187 Network Setting Network Service POP3 Network Service Network Setting Network Service Smtp Server Network Service Network Setting Network Service FTP Server Network Service Network Setting Network Service FTP Client Network ServiceNetwork Setting Network Service Snmp Network Service 189 Network Setting Network Service Dpws Service Network Setting Network Service Sntp Network ServiceNetwork Setting Print Service Setting RAW TCP Print Network Setting Print Service Setting LPD Print Network Setting Print Service Setting FTP Print Network Setting Print Service Setting IPP PrintNetwork Setting Print Service Setting Netware Print 191 Enable Print Message Body Enable Print HeaderEnable Print E-MAIL Error Enable E-MAIL Error Forward PS3 Font List 193An output example of the PS3 Font List An output example of the PCL Font List PCL Font List 195 IndexNumerics 196 197 TX Type USE Authentication CodePrint OUT Total Counter RX Print 198 Page 17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, Japan User Functions Guide