Enabling Department Code | Toshiba E-STUDIO520 specification

4.MANAGING DEPARTMENT CODE (Cont.)

Enabling Department Code

In the initial setting, the department code feature is disabled. If you want to manage the counter sepa- rately by the department codes, you must enable the department code. When the department manage- ment is enabled, the department code input screen will be displayed before entering the copy, scan, fax, and e-Filing operation screen to manage the operations for each department code. Also the print jobs that are sent from computers can be managed for each department code.

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•The [DEPARTMENT MANAGEMENT] button will be available after registering a department code. Before enabling the department code, register the required department code.

P.53 “Registering a New Department Code”

•Using TopAccess, you can also configure the Department Code Enforcement setting that sets whether the invalid jobs, which a department code is not specified or invalid department code is specified, will be printed or stored in the invalid job list when the department management is enabled. For instruc- tions on how to set the Department Code Enforcement, see TopAccess Guide.

1In the DEPT. MANAGEMENT menu, press the [DEPARTMENT MAN- AGEMENT] button.

• The DEPARTMENT MANAGEMENT screen is displayed.

For the procedure to display the screen above, see “Logging On As Administrator”.

P.47

2 Press the [ENABLE] button to enable the department code, or [DIS- ABLE] button to disable the department code.

50	2.MANAGING COUNTERS (COUNTER MENU)

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Toshiba E-STUDIO520 manual Enabling Department Code

Contents

User Functions Guide Trademarks Copyright Table of Contents Appendix Preface Lineup of Our ManualsQuick Start Guide Operator’s Manual Basic Functions Network Administration Guide Printing GuideScanning Guide Filing Guide User Management Guide Bridge Viewer Precautions in this manual Managing Address Managing Address Book About Managing Contacts in Address Book Registering Contacts Managing Address Book Specify following items as you required Editing Contacts Specify the items as you required Deleting Contacts Page Searching Contacts Press the Known ID button Press the Search Address button When you press each button, the input screen is displayed See Editing Contacts for the instruction to edit the contact Managing Groups About Managing Groups in Address Book Creating New Group Press the Group Name button Enter button Press the Enter button New Group is created and appears on the touch panel Editing Groups Press the Group Name button to edit the group name Press the Enter button to save the group Known ID screen is displayed Press the Enter button to add to the group Press the Enter button to save the group Deleting Groups When you press the YES button, the selected group is deleted Searching Groups Press the Search Group button Press the Group Name button to specify the search string Press the Search button See Editing Groups for the instruction to edit the contact Confirming the Members of the Groups Managing Counters Counter Menu Displaying Print Counter Total CounterPress the Print Counter button Print Counter is displayed Displaying Scan Counter Press the Scan Counter button Scan Counter is displayed Print OUT Total Counter Department Counter Displaying Print Counter for Department Code Department Counter Displaying Scan Counter for Department Code Department Counter Displaying Fax Communication Counter for Department Code Department Counter Press the Password button Logging On As AdministratorManaging Department Code Enter the administrator password and press the Enter button Continue the operation that you want Printing Department Codes List Enabling Department Code Resetting All Department Counters DEPT. Management menu, press the Reset ALL Counters button Deleting All Department Codes DEPT. Management menu, press the Delete ALL button Registering a New Department Code Registration Department Code screen is displayed Press the Enter button at the bottom of the touch panel Set the limitation of this department code as required Editing the Department Code Change Department Code screen is displayed Limitation screen is displayed 10Press the Enter button Deleting the Department Code Page Resetting the Counter of Each Department Page Setting Output Limitations for All Departments DEPT. Management menu, press the ALL Limit button Setting Items User Setting General Functions Setting the Auto Clear ModePress the Auto Clear button Press the button that indicates the desired time in seconds Press the Change Language button Changing the Display LanguagePress the desired language button Setting the Reversed Display Mode Press the Reversed Display buttonPage Clearing the Toner Near Empty Detection Message Press the Toner Near Empty Detection button Specify the following items as you require Setting Copy FunctionsPress the Next button to display the next screen Setting Copy Functions Setting FAX Functions Setting FAX Functions Setting Scan Functions Setting Scan Functions Printing the Address Book List Printing ListsPress the Address Book button Printing the Group Numbers List Press the Group Numbers button Printing the Function List User Press the Function button Checking E-MAIL Setting Drawer Turn OFF the Power Shut Down Power switch automatically returns to the OFF position Setting BIP Printing Setting Items Admin 165 Entering to Admin Menu Entering to Admin Menu Press the General button in the Admin menu Setting the Device InformationPress the Device Information button Press the Enter button Setting the Notification Press the Notification button Press the E-MAIL buttons Press the Enter key to set the entry Press the Password Setup button Changing the Administrator PasswordPress the OLD Password button Press the Enter button at the bottom of the touch panel Press the Clock button Setting the Date and TimePress the DATE/TIME button Press the Date Format button To enable the daylight saving system, press ButtonPress the desired date format button Setting the Weekly Timer Press the Energy Saver button Press the Weekly Timer button Press the Change button Press the Enter button at the bottom of the touch panel Press the Auto Power Save button Setting the Auto Power Save Mode100 101 102 Setting the Sleep/Auto Shut Off ModePress the Sleep / Auto Shut OFF button 103 104 Setting the OptionPress the Option button Press the General button 105Press the POP-UP button Paper size setting every time you open the drawer 106 Setting Network Functions Setting the TCP/IP Protocol IPv4When you assign the TCP/IP using the Dhcp server only 107 108 Press the IPv4 button 109 Setting the TCP/IP for Static IP Address 110 111 Setting the IPv6 Protocol When you select the manual modeWhen you select the auto mode 112 Specify the following items as required 113Press the Next button 114 115 10Press the Next button 116 Setting the IPX/SPX ProtocolPress the IPX/SPX button 117 118 Setting the NetWare SettingsPress the Netware button 119 Specify following items as required 120 Setting the SMB ProtocolPress the SMB button 121 122 123 Setting the AppleTalk ProtocolPress the Appletalk button 124 125 Setting the Http Network ServicePress the Http button 126 127 Setting the Ethernet SpeedPress the Next button Press the Ethernet button 128 Setting the Ldap and Snmp Network Service 129 130 Disable button to disable itPress the Other button 131 Setting the User CertificatePress the Next button Press the User Certificate button 132 Keys, and press the Enter key to set the entry 133 Ping/Traceroute 134Press the Next button Press the PING/TRACEROUTE button 135 136 Press the Return button Press the Copy button in the Admin menu 137 138 Setting the Terminal ID Press the FAX button in the Admin menu139 Press the Terminal ID button 140 141 Press the Initial Setup button Setting the Fax Initial Setup142 143 144 Press the RX Print button Setting Duplex Printing 145 Setting the Rotate Sort 146 147 Press the Recovery TX button Setting the Recovery Transmission148 149 Press the File button in the Admin menu Setting File Functions150 Setting E-MAIL Functions Setting the Scan to E-mail Message Properties151 Press the E-MAIL button Press the E-MAIL button in the Admin menu Setting the Scan to E-mail Fragmentation152 Setting Internet FAX Functions Setting the Internet Fax Message PropertiesPress the Internet FAX button in the Admin menu 153 Setting the Internet Fax Fragmentation 154 Setting the Internet Fax Body String Transmission 155 156 157 Setting LIST/REPORT Setting the Transmission / Reception JournalPress the LIST/REPORT button in the Admin menu Press the Report Setting button 159 Press the Journal button Setting the Communication Report 160 Press the COMM. Report button 161Specify the condition for each transmission type 162 163 Setting the Reception ListPress the Reception List button 164 An originator Press the List button 165Press the button that you want to print Press the PRINTER/E-FILING button in the Admin menu Setting PRINTER/E-FILING Functions166 Wireless Settings and Bluetooth Settings 167 168 Appendix 169 Total Counter List List Print FormatAn output example of the Total Counter List An output example of the Department Code List Department Code List171 Address Book List An output example of the Address Book List Group Numbers List 173An output example of the Group Numbers List Function List User An output example of the Function List User An output example of the NIC Configuration NIC Configuration175 Function List Administrator An output example of the Function List AdministratorGeneral Function Description User POP-UP 177Copy Scan 179 FAX File Mail 181 Report SettingInternet FAX Wireless Settings PRINTER/E-FILING Bluetooth Settings Network Setting General ProductNetwork Setting Network TCP/IP Network Setting Network IPv6 Function Description User Keep Configuration for Stateless Prefix LengthUSE Stateless Address USE Statfull for IP Address M Flags Network Setting Network IPX/SPX Network Setting Network AppletalkNetwork Setting Session Ldap Session Network Setting Session DNS Session Network Setting Session SMB Session Network Setting Session Ddns SessionNetwork Setting Session Netware Session Network Setting Session Bonjour Session Network Setting Network Service Http Network ServiceNetwork Setting Network Service Smtp Client Network Service 187 Network Setting Network Service Smtp Server Network Service Network Setting Network Service POP3 Network Service Network Setting Network Service FTP Client Network Service Network Setting Network Service FTP Server Network ServiceNetwork Setting Network Service Snmp Network Service 189 Network Setting Network Service Sntp Network Service Network Setting Network Service Dpws ServiceNetwork Setting Print Service Setting RAW TCP Print Network Setting Print Service Setting LPD Print Network Setting Print Service Setting IPP Print Network Setting Print Service Setting FTP PrintNetwork Setting Print Service Setting Netware Print 191 Enable Print Header Enable Print Message BodyEnable Print E-MAIL Error Enable E-MAIL Error Forward PS3 Font List 193An output example of the PS3 Font List PCL Font List An output example of the PCL Font List 195 IndexNumerics 196 TX Type USE Authentication Code 197Print OUT Total Counter RX Print 198 Page User Functions Guide 17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, Japan