Getting Started
Step 3: Record Your Personal Greeting(s)
Step 3: Record Your Personal Greeting(s)
The tutorial now prompts you to record your personal greeting. This greeting becomes your Personal Greeting #1. You can record up to six other greetings (see “Create or Record Over a Personal Greeting” on page 47 for instructions).
Personal greetings should be informative and advise callers when you will be available to return their calls or respond to their messages. You can update personal greetings as often as you want.
Sample Greeting
“Hi. This is Mary Smith of the Toshiba Marketing Department. It is Monday, 19th June, and I am in the office today. I am either on the telephone or have stepped away from my desk. At the tone please leave a detailed message and a contact number where I can reach you and I will be happy to return your call.”
1.At the tone, begin recording your greeting.
2.Press # when done.
3.After your greeting plays, press:
1To accept the recording
2
The following information should be included in your Personal Greeting:
•Your name
•Company and/or department
•Date
•Your availability
•Instructions to leave a detailed message
•Call coverage options
Your voice mail system plays your greeting.
Your greeting becomes Personal Greeting #1 and your voice mail system prompts you to change your security code.
Your voice mail system returns you to the record your greeting prompt.
Strata LVMU/GVMU Voice Processing System User Guide 7/06 | 17 |
