Manage Mailbox
Change Your Greeting
Create or Record Over a Personal Greeting
Personal greetings should be informative and advise callers when you will be available to return their calls or respond to their messages. You can update personal greetings as often as you want. You can store up to seven different recorded greetings from which you can choose as your personal greeting. The System Administrator can also schedule your greetings to play automatically at different times.
1.From the Manage Mailbox Menu, press
1 Change your Greeting.
2.Enter a number from
1~7.
3.Press 2 to record the greeting (speak slowly and clearly).
4.Press # when done.
Your voice mail system prompts with a list of options from the Change your Greeting Menu.
Your greeting is identified by the number chosen. For example, you can record a general greeting as greeting 1, then record a greeting for holidays as greeting 2. Later, you can choose which one plays. You can
The following information should be included in your Personal Greeting:
•Your name
•Company and/or department
•Date
•Your availability
•Instructions to leave a detailed message
•Call coverage options
Sample Greeting
“Hi. This is Mary Smith of the Toshiba Marketing Department. It is Monday, 19th June, and I am in the office today. I am either on the telephone or am away from my desk. At the tone please leave a detailed message and a contact number where I can reach you and I will be happy to return your call.”
Strata LVMU/GVMU Voice Processing System User Guide 7/06 | 47 |
