Quick Scan to Email Setup

 

Install

 

Data to Setup Email

Requirement

Comments

 

 

 

SMTP mail server Host Name

Required

If using an external mail server, your Internet Service Provider

or IP address

 

will provide you with the mail server name or IP address.

 

 

 

SMTP login/password

Required*

 

 

 

 

WorkCentre Email address

Required

 

 

 

 

Local email addresses

Optional

A Local Address Book can be created to store email

 

 

addresses.

 

 

 

LDAP server address

LDAP Host Name

Displays only email addresses on the corporate (LDAP) internal

can be enabled

 

address book.

* Only if the SMTP server requires login and password for authentication.

Procedure for Scan to Email Setup

1.From a workstation, open up a web browser (such as Internet Explorer), and then enter the IP address in the format http://xxx.xxx.xxx.xxx (the xxx’s represent the device IP address). If connected properly, you should see a CentreWare Internet Services web page for your device.

2.Set up the SMTP server configuration via CentreWare Internet Services:

a.Click the Properties tab.

b.Click the Protocols Settings folder.

c.Click the Email folder.

d.Enter the SMTP mail server Host Name or IP address and Port number (the default is port 25).

e.Click on Apply New Settings.

3.Set up the Machine Email address:

a.Click the Properties tab.

b.Click on Machine Details.

c.Enter the information for the Machine Email Address.

d.Click on Apply New Settings.

4.From the device, load a sample document that you want to email into the document feeder.

5.Press the Email button.

6.There are three ways to include a destination for an email address:

Press the Keyboard button to type an email address using the keypad.

Select the Local Address Book, and then select the email destination.

If LDAP is enables, you can select the Global Address Book, and then select the destination.

7.Press the Start button.

8.Verify that the recipient(s) received the email with the document attached.

Xerox WorkCentre® Pro 123/128/133

2

Page 4
Image 4
Xerox G0561 Procedure for Scan to Email Setup, Quick Scan to Email Setup, Install Data to Setup Email Requirement Comments

G0561 specifications

The Xerox G0561 is a multifunction printer that combines advanced printing capabilities with high efficiency tailored for business environments. As part of Xerox's robust lineup, the G0561 is designed to meet the demands of bustling offices, offering top-notch functionality and impressive output quality.

One of the main features of the G0561 is its ability to print, scan, copy, and fax documents, making it a versatile tool for various office tasks. This all-in-one functionality streamlines workflows, allowing businesses to save space and resources while enhancing productivity. The printer boasts a print speed of up to 60 pages per minute for black and white documents, ensuring that high-volume printing needs are met promptly.

The G0561 utilizes advanced laser printing technology, delivering crisp, high-resolution prints with fine detail and sharp text. The printer is equipped with a robust paper handling system, featuring multiple tray options that hold various media types and sizes. It supports paper sizes up to 11x17 inches, catering to diverse printing tasks from standard documents to larger formats.

In terms of connectivity, the Xerox G0561 offers a range of options, including USB, Ethernet, and wireless connectivity. This flexibility allows users to connect their devices seamlessly, whether they are operating a desktop or a mobile device. With support for popular mobile printing protocols, such as Apple AirPrint and Google Cloud Print, users can easily print directly from their smartphones or tablets.

Another standout characteristic of the G0561 is its user-friendly interface. The intuitive touchscreen control panel simplifies operation, making navigation and access to various functions straightforward, even for less tech-savvy users. Moreover, the printer includes features like automatic duplex printing, which significantly reduces paper usage and contributes to a more sustainable office environment.

Security is a priority in modern office equipment, and the Xerox G0561 comes equipped with various security features to protect sensitive information. It includes secure print functions, user authentication, and options for data encryption, ensuring that confidential documents remain protected throughout the printing process.

Overall, the Xerox G0561 represents a reliable, multifunctional solution for businesses looking to boost productivity and efficiency while maintaining high output quality. Its rich feature set, including versatile connectivity options, robust security measures, and user-friendly controls, makes it an ideal choice for today’s dynamic work environments.