Oki 5900 manual Receiving Confidential Faxes, Programming Personal Confidential Mailboxes

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Receiving Confidential Faxes

Your fax machine can also receive confidential faxes only from machines compatible with OKIFAX or machines equipped with a sub-addressing function. After setting up a mailbox, give the person who is to send the fax the mailbox address. When a message is sent to that address, it is stored in memory, and cannot be printed until the proper password is entered.

Programming Personal (Confidential) Mailboxes

Speed access no. 03.

The OKIFAX 5700/5900 can be programmed to manage16 personal mailboxes. When set up, each mailbox is opened as a Confidential or Bulletin Polling (See Bulletin Polling) box. Once a mailbox for receiving confidential messages has been created, none of the messages sent to it can be printed until the password for that box is correctly entered.

To create a personal (confidential) mailbox:

1Press Menu/Exit key to enter Menu.

2Input speed access number 03, wait.

3Enter the personal box number (1-16), press Enter.

4Press ▼ or ▲ to select Confidential, press Enter.

5Input a 4-digit numeric password (0000-9999), press Enter.

6Repeat steps 3-5 until the desired number of confidential mailboxes is created (up to 16).

7Press Menu/Exit to return to standby mode.

Changing a Password

If you want to change the 4-digit password assigned to a confidential box, do the following. Speed access no. 03.

!A mailbox must be empty before it can be modified or closed.

To change a password:

1Press Menu/Exit to enter Menu.

2Input speed access no. 03, wait.

3Enter the number of the personal mailbox to be modified, press Enter.

4Press Enter to select Confidential.

5Input a 4-digit numeric password, press Enter.

6Input a new 4-digit numeric password, press Enter.

7Press Menu/Exit to return to standby mode.

58 Handbook

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Contents User’s Handbook Ii Handbook Year 2000 Compliance Energy StarIv Handbook Contents Programming Speed Dial Numbers Advanced Operations Index Features IntroductionHandbook Product Options Look at the Components and Control Panel ComponentsCopy Output Lever Paper IndicatorDocument Stacker Document GuidesTEL Jack AC Power Cord InletLine Jack Back CoverLED Print Head Image Drum UnitToner Cartridge Handbook Control Panel Keys and Indicators Shift Left ßKey Use this key toEnter Key Type of Original Key Dark, Normal, Light indicator Start/Copy Key Stop KeyOne-Touch Keypad Latch to Second Panel model Using One-Touch Keys for Programming Using One-Touch Keys for DialingUsing One-Touch Keys for Search One-Touch KeypadSignal Tones Accessing Second Panel of One-Touch Keys modelInstallation SafetyInstallation Hints Operation and Maintenance Toner Cartridge and Image Drum HandlingEmergency First Aid Where to Install Your Fax Machine Getting StartedUnpacking Setting Up Your Fax Machine Handbook Installing the Toner Cartridge Attaching the Document Stacker Connecting to the Telephone Line Installing the External Optional HandsetConnecting an External Telephone or Answering Machine Connecting PowerTo connect both an answering machine and a telephone Loading Paper Selecting Functions and Settings Navigating the Function MenuSetting Features Using the Help KeyPrimary Menu Functions Using Step Access Using Speed AccessPress Menu/Exit Speed Access Numbers Machine SettingsSpeed access numbers Dial OptionsSetting Your Fax Machine’s ID Setting Basic FeaturesSetting the Date and Time Sender IDAuto Receive Mode FAX Setting the LanguageSetting the Answering Mode Manual Receive Mode TELForwarding Mode FWD Telephone Answering Device Mode TADMemory Reception Mode MEM PC Fax Mode PC, optionalDial and Incoming Call Parameter Settings Dial Parameter SettingsTone/Pulse MF/DP Tone MF DurationIncoming Ring PC/FAX SwitchIncoming Call Parameters Remote ReceiveOther Basic Parameters Connecting to a PBX Handbook Or 3 Digit Faxing Programming Speed Dial NumbersOne-Touch Key Faxing Group FaxingProgramming One-Touch and 2 or 3 Digit Speed Dial Numbers Collect InformationProgram the Information Programming a Speed Dial Select Communication Speed, press EnterChain Dialing Programming a Group DirectoryGuidelines Basic FaxingPreparing Documents Multiple Page DocumentsLoading Documents Using 2 or 3-digit Speed Dial Using a One Touch Speed Dial KeyResolution Sending a Fax to a Single LocationUsing the Search Function Using the Numeric KeypadUsing An External Telephone Follow these instructions to fax your document Sending a Fax to Multiple Locations BroadcastingSending a Fax to a Group Press the Speed Dial/ Search keyRedialing Display MessagesReal-Time Dialing Confirming ResultsNo Paper Reception Receiving Faxes ManuallyReceiving Faxes to Memory If your machine runs out of paperTo print out the message stored in memory, do the following Canceling Messages Stored in MemoryNo Toner Reception To erase messages received in memory without printing themRejecting Unsolicited Fax Messages Power Failures and Memory To set a closed networkWhat You Can Do While Receiving a Fax Dual AccessWhat You Can Do While Sending a Fax What You Can Do While Making CopiesMaking Copies Manual Paper FeederTo make Copies Face Up Stacking/Face Down Stacking Delaying Fax Transmissions To send a delayed faxAdvanced Operations To send a delayed batch fax One Session Canceling Delayed TransmissionsDisplay shows Cancel Communication Sending Confidential Faxes Priority TransmissionConfidential Faxes To send a priority TXReceiving Confidential Faxes Changing a PasswordTo change a password Programming Personal Confidential MailboxesTo close a mailbox To print confidential messagesRelay Initiating Station Relay PasswordRelay Faxing Relay Group NumbersMemory Polling Initiating a relay broadcastTo set the relay report number To set memory pollingTo set memory polling bulletin To create a personal bulletin polling mailboxTo set bulletin polling To set document tray polling Printing Documents Scanned into Memory for Bulletin PollingTo print from personal bulletin polling mailboxes Display shows Waiting to be PolledCall Forwarding To set the auto answer mode to FWD Forward on Paper/Toner ErrorCustomizing Features and Operations Operation FunctionsMemory Full Save Restrict AccessSender ID Switch Instant DialPulse Make Ratio Timer PrgPulse Dial Rate Pulse Dial TypeTo set memory password Setting Distinctive RingMemory Password To cancel a registered passwordTo set restricted access ID Service Function SettingsRestricted Access ID To cancel restricted access IDOptions 70031801 Options Battery backup Expandable MemoryHandset 40755302Active Memory Files Report ReportsUnderstanding Reports Activity ReportBroadcast Entry Report Confidential Reception ReportBroadcast Confirmation Report Message Confirmation ReportTelephone Directory Configuration ReportPower Outage Report Printing ReportsCodes Used in Reports Result CodesCommunication Codes Maintenance Replacing the Toner CartridgeToner Cartridge Kit Part# Handbook Handbook Replacing the Image Drum Image Drum Kit Part#Handbook Resetting the Drum Counter Cleaning the Scanner PathTo reset the image drum counter Obtaining Consumables Replacement Parts ConsumablesOptions Problem Solving Clearing a Document JamClearing a Printing Paper Jam Handbook Handbook Printing a Cleaning Error MessagesDisplay Panel Messages Paper JAM Check Paper or Path 1414 FAXInvalid Toner Cart Refer to User Guide Problem Checklist Reading the Print CountersDisplay shows a communication error Your documents jamYour machine won’t dial Image received on your machine was very poor You keep getting reports you do not wantYou sent a fax but it was received completely blank Your machine does not answer the phone or receive faxesYour machine will not poll a remote fax machine Your machine is connected to a PBX and you can not dial outYour received faxes sometimes look distorted Shipping Your Machine Service and Support Your Sales and Service DealerCustomer Support Professionals Okidata Customer Information System Okidata on the InternetIndex Index Handbook Index 101

5900 specifications

The Oki 5900 series is a robust line of color printers known for their versatility and high-performance capabilities. These printers are designed to meet the demands of small to medium-sized businesses, with a focus on delivering exceptional color quality, efficient printing, and user-friendly features.

One of the standout features of the Oki 5900 series is its advanced digital LED technology. This innovative approach provides high-resolution printing, allowing users to achieve sharp and vibrant colors with every print job. The LED technology not only enhances the quality of printed materials but also contributes to faster printing speeds, making it an efficient choice for businesses that require high-volume output.

The Oki 5900 series printers are equipped with a powerful processor and ample memory, enabling them to handle large documents and complex graphics with ease. This high processing capability ensures that users experience minimal downtime and can complete large print jobs quickly and effectively.

In terms of connectivity, the Oki 5900 offers a variety of options, ranging from USB and Ethernet to wireless networking capabilities. This flexibility allows businesses to integrate the printer into their existing workflows seamlessly, whether they are working in a small office or a larger corporate environment.

Another notable aspect of the Oki 5900 series is its eco-friendly features. The printers are designed with energy efficiency in mind, reducing power consumption while maintaining high performance. Additionally, Oki provides environmentally conscious consumables, including toners and papers, promoting responsible printing practices.

The Oki 5900 series also boasts a user-friendly interface, allowing users to navigate through settings and monitor print tasks effortlessly. Its intuitive control panel simplifies the printing process, making it accessible for all employees, regardless of their technical expertise.

In summary, the Oki 5900 series stands out for its advanced LED technology, high-speed performance, versatile connectivity options, and eco-friendly design. With its combination of quality, efficiency, and ease of use, it is an ideal printing solution for businesses looking to enhance their productivity and represent their brand with striking printed materials.
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