64Operation
4
Operation
Managing the Directory
If you have access to the local directory, you can add, remove or edit entries.
Adding an Entry to the Local Directory
You can create up to 1 000 entries in the local directory. To add an entry to the local directory, follow the steps below:
1.Access the directory by pressing the 
button from the main screen.
2.Using the arrow keys, select the Local directory.
3.Select the Add New Entry button and press OK.
4. Use the arrow keys to select fields in the New Directory Entry screen. Press OK to enter a value in a selected field. Enter a
system name, video and voice numbers, and IP address or ISDN numbers. If necessary, press the 
button to change the
method of text entry for text fields, or press 
to access the keyboard. After entering a value, hide the keyboard (if you used it to enter the value) and press OK to exit the field.
5.If a hierarchy has been predefined for the local directory, in the Hierarchy field enter the path to the location in the hierarchy in which to place the entry. Hierarchies can be defined, for example, by location or department. You must identify the
full path (separated by commas) of a predefined hierarchy in which to add an entry prior to completing the new entry screen. If you leave the Hierarchy field empty, the new entry is inserted at the top of the hierarchy (if defined) or is grouped alphabetically.
For example, suppose your administrator defined a hierarchy by location where Home Office is the top of the hierarchy, and Sales Office 1 and Sales Office 2 are at the next level below the Home Office. To place an entry in Sales Office 2, the value for Hierarchy is Home Office, Sales Office 2.
6.When you have completed the fields, select Add Entry and press OK.
Copying an Entry from the Corporate to the Local Directory
You can copy an entry from the corporate directory to the local directory.
1.Access the directory by pressing the 
button from the main screen.
2.Select the Corporate directory.
3.Select the entry you wish to copy to the local directory.
4.Press the 
button.
5.Select Copy to local and press OK.
6.Press OK to save the entry.
Removing an Entry from the Local Directory
You can remove an entry from the local directory.
1.Access the directory by pressing the button from the main screen.
2.Select the Local directory.
3.Select the entry you wish to remove.
4.Press the 
button.
5.Select Remove and press OK.
6.Select Yes and press OK.