Sharp MX-7000N Preparations for Metadata Transmission, Metadata Transmission for Scan to Desktop

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PREPARATIONS FOR METADATA TRANSMISSION

SETTINGS REQUIRED IN THE WEB PAGES

All settings related to metadata are configured in the Web pages. (Administrator rights are required.)

To configure metadata settings, click [Application Settings] and then [Metadata Settings] in the Web page menu. When configuring settings, be sure to enable metadata transmission.

Storing Metadata Sets

Store the items (the metadata set) that are written to the XML file that is generated during scanning. Up to 10 metadata items can be configured in a metadata set. A stored metadata set can be selected at the time of transmission.

Addresses specified in "Address Type Allowing Metadata Entry" when a metadata set is stored can be selected as transmission destinations at the time of transmission using one-touch keys, manual entry, and/or a global address book search. (Addresses for which metadata entry is not allowed cannot be specified as transmission destinations.)

METADATA TRANSMISSION FOR SCAN TO DESKTOP

When Network Scanner Tool is used in its factory default configuration, a file will be generated with a new file name on the computer. When Network Scanner Tool is used as a means of sending a metadata file to a third party software application, this setting must be disabled to allow cross referencing between the image file and XML file by means of the file name generated by the computer. (When setting the file name in [Send Settings], to ensure that a previously existing file on a computer is not overwritten by a transmitted file of the same name, be sure to configure the file name so that name duplication cannot occur; for example, by including a unique extension (the date, etc.) in the generated file name. If the file name setting is left blank, the machine will automatically generate a file name that is unique.)

• It is recommended that you use Network Scanner Tool to receive metadata. For more information, see the Network Scanner Tool User's Guide (PDF format) on the "Sharpdesk/Network Scanner Utilities" CD-ROM.

•For information on the license agreement and how to use the CD-ROM that accompanies the application integration module, see the separate "Sharpdesk licence kit" manual.

•Using third party software applications

Various types of third party software applications exist. Some applications can start automatically from Network Scanner Tool and some cannot. When the auto-run function of an application is enabled, Network Scanner Tool will start the application with the ".exe" command using the file name as a parameter. Normally an application is started twice, once for the image file and once for the XML file. For example, when Network Scanner Tool is set to start the application "APP.EXE", the following commands are applied when the two files "IMG.TIF" and "IMG.XML" are received.

APP.EXE IMG.TIF APP.EXE IMG.XML

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Contents
Scanner Guide Table of Contents To AN E-MAIL Address Inbound Routing Settings Timer TransmissionHold Setting For Received Data Print Basic Scanning ProcedureAbout this Manual Please noteManuals Provided with the Machine Manual name ContentsIcons used in the manuals Before Using the Machine AS a Network Scanner Network Scanner FunctionUSB memory mode Main power switch Power Save key/indicator Make Sure the Main Power Switch is in the on PositionMain power indicator On position Preparations for USE AS a Network ScannerSettings Required in the WEB Pages Storing Sender InformationInstalling Network Scanner Tool Storing a Destination for Scan to DesktopBase Screen Base screen of scan mode Address book screen Checking what special modes are selected USB memory modeCustomizing displayed keys Address Review keyAddress Book Screen System Settings Administrator Bcc Setting Change the display modeTouch the key of the mode or tab that you wish to display Touch the Sort Address keySystem Settings Custom Index Index displayScan Send Sequence Change the modeSelect settings Place the originalEnter the destination Special mode settingsTo cancel scanning Start scanning and transmissionTransmittable Original Sizes Original SizesSize of the Placed Original Icon Mode used Retrieving a Destination from the Address BookSpecify the destination Retrieving a DestinationTouch the Address Book key Touch the To keyTouch the Address Review key To cancel selection of a destinationChecking and Deleting the Selected Destinations Check the destinations and then touch the OK keyEnter the 3-digit search number Using a Search Number to Retrieve a DestinationTouch the key Address with the numeric keysDisplay the address input screen Entering AN Address ManuallyEnter the destination address Open the global address search screen How to searchRetrieving a Destination from a Global Address Book Search for the destinationTo check the information stored in a destination Select the destinationTouch the key of the desired destination If a screen for selecting the item to be used appearsTouch the Resend key Using the Resend FunctionTouch the key of the desired address Sending AN Image in Scan Mode Document glass Originals Document feeder trayTouch the Scan tab Touch the Original key Switch to scan mode and display the image settings screenSpecify the orientation in which the original is placed Touch the appropriate orientation keyAAA AAA Document glass, replace it with the next Press the Colour Start key Or the Black & WhiteIf the original was placed on Original and press the Colour StartSystem Settings Administrator Pre-Setting Mail Signature System Settings Administrator Image Send SettingsStoring a mail signature Changing the SUBJECT, File NAME, REPLY-TO, and Body Text Touch the Send Settings keyTo change the subject, touch the Subject key To change Reply-To, touch the Reply-To key Enter the subjectTo change the file name, touch the File Name key Touch a Pre-Set text key Touch the OK keyTo change the body text, touch the Body Text key Specify a user for Reply-To and touch the OK keyEnter the body text and touch the OK key System Settings Default Sender Set Touch the OK keySending AN Image in USB Memory Mode Touch the USB Mem. Scan tab Press Start When finished, press Read-End System Settings Administrator Scan Settings To cancel scanning to USB memorySystem Settings USB-Device Check System Settings Administrator Disable Scan FunctionEntering a File Name Touch the Internet Fax tab Touch the Original key Sending a FAX in Internet FAX ModeSystem Settings Administrator Rotation Sending Setting Image rotationOriginal and press the Black & White Press the Black & White Start keyRepeat until all originals have been scanned System Settings Administrator I-Fax Send Settings Changing the SUBJECT, File NAME, and Body Text File name is entered in the same way as the subject Enter the body text and touch the OK key Place the original To cancel a specified destination Repeat steps 2 and 3 until all destinations are selectedPress the Colour Start key Or the Black & White Press the JOB Status key Display the jobs completed screenDisplay details on the broadcast transmission Not using document filingUsing document filing Resend the image to the unsuccessful destinationsSending AN Internet FAX from a Computer PC-I-Fax Colour Mode key Image SettingsResolution key File Format key Original keySelect the mode and display the image settings screen Touch the 2-Sided Booklet key or the 2-Sided Tablet keySend Settings Resolution Specify the scan size Specifying the original scan size by paper sizeTouch the Scan Size key Touch the appropriate original size key Touch the OK keySpecifying the original scan size by numerical values Touch the Size Input key Enter the scan size original sizeSpecify the send size Specifying the send size of the imageTouch the Send Size key Touch the desired send size key Touch the OK keyTouch the appropriate Image Orientation key Exposure When to select Changing the Exposure and Exposure Mode Original Image TypeSelect the mode and display the exposure settings screen Setting DescriptionSelect the exposure and original image type Adjust the exposure with KeysRead the displayed message and touch the OK key Touch the Manual keySelect the resolution Changing the ResolutionTouch the key of the desired resolution Touch the OK key System Settings Administrator Initial Resolution Setting How to select the resolutionChanging the format scan mode and USB memory mode Changing the File FormatSet the format Select the file type Select the compression ratioSystem Settings Administrator Initial File Format Setting Select the file format Changing the format Internet fax modeSystem Settings Administrator Compression Setting Touch the Internet Fax tab Touch the File Format keySelect the mode and display the colour mode settings screen Changing the Colour ModeSelect the colour mode Scan mode, USB memory mode, Data entry mode Special Modes2nd screen Internet fax modeOK key and Cancel key 2in1 key Transaction Report keyStoring Scan Operations Programs Enter the address of each branch officeRetrieve the stored program Select additional settingsSelect the special modes Touch the Program keyTouch the Special Modes key Touch the tab of the mode that you wish to useErasing Peripheral Shadows on the Image Erase Touch the Erase keyTouch the desired erase mode Select the erase settingsSet the erasure width with the keys To cancel the erase setting System Settings Administrator Erase Width AdjustmentPlace the original face down on Scanning AN Original AS TWO Separate Pages Dual Page ScanDocument glass Select Dual Page Scan To cancel the dual page scan settingPress the Colour Start key Or the Black & White Start key Sending AN Image AT a Specified Time Timer Transmission Touch the Timer keySpecify the day Set the time with the keysSpecify the time hour, minute To cancel timer transmission Adjust the background suppression level Select the suppress background settingWhitening Faint Colours in the Image Suppress Background To cancel the background suppression setting Scanning Both Sides of a Card Onto a Single page Card Shot Touch the Card Shot keySpecify the original size Enter the original sizeTo cancel Card Shot Scanning Many Originals AT Once Job Build Select job build modeInsert the originals face up in the document feeder tray Colour Start key Black & White Start key To cancel the job build function Scanning Originals of Different Sizes Mixed Size Original Files createdTo cancel the Mixed Size Original setting Select the mixed size original settingSystem Settings Administrator Original Feeding Mode Scanning Thin Originals Slow Scan Mode Select slow scan modeTo cancel slow scan mode Sending TWO Pages AS a Single page 2in1 Originals Document feeder tray Document glassTouch the Original key Select 2in1Touch the Internet Fax tab To cancel 2in1 Select print conditions Changing the Print Settings forTransaction Report Transaction Select the print conditions Touch the OK keyTo cancel the transaction report setting Example Pressing the tab in scan mode JOB Status ScreenJOB Queue Screen and Completed JOB Screen Job queue screen Complete screenJob key display 102 Reception jobs when Inbound Routing Settings are enabled Operation When a JOB in the JOB Queue is CompletedTimer transmission jobs Internet fax reception jobsChecking Completed Jobs Tab name Information displayedTouch the Yes key Select the job that you wish to stopIf you do not want to stop the selected job Giving Priority to a Scan Transmission JOB Select the job to which you wish to give priorityInformation Appearing in the Result Column Message ExplanationFaxes are printed automatically Receiving AN Internet FAXInternet faxes are received automatically BeepManually Receiving Internet Faxes 110 111 Touch the PC Scan tab to switch to PC Scan mode Basic Scanning ProcedureAt the machine Select Acquire Image from the File menu At your computerSelect Sharp MFP Twain K Click the Select button Preview the image Select the location where the original is Select scan settings PlacedRotate button Select scanning settings while viewing the imageClick the Scanning button Image Size buttonTouch the Exit key in the touch panel Metadata Delivery Metadata Delivery Data EntryMetadata Transmission for Scan to Desktop Using third party software applicationsPreparations for Metadata Transmission Storing Metadata SetsSelect a metadata set Transmitting MetadataTouch the Data Entry tab Touch the Metadata Entry key Enter the selected metadata item When you have finished entering all items, touch the OK keyTouch the key of the value that you wish to enter Name entered Description Where entered Metadata field Metadata FieldsScanner GuideMODEL MX-5500N MX-6200N MX-7000N
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