Sharp MX-6200N, MX-7000N Before Using the Machine AS a Network Scanner, Network Scanner Function

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1 BEFORE USING THE MACHINE AS A NETWORK SCANNER

This chapter provides information that you should know before using the machine as a network scanner.

NETWORK SCANNER FUNCTION

The network scanner function of the machine can be used to scan an original, create an image file, and send the file over a network to a computer, FTP server, or other destination. Scanning is also possible from your computer using a TWAIN-compliant application.

The network scanner function provides the following scanning modes.

Scan modes

☞ SENDING AN IMAGE IN SCAN MODE (page 28)

Scan to E-mail

The scanned file is sent to an e-mail address.

Scan to FTP

The scanned file is sent to a specified directory of an FTP server.

When the file is sent, it is also possible to send an e-mail to a previously stored e-mail address to inform the recipient of the location of the file. (This is called "Scan to FTP (Hyperlink)".)

Scan to Desktop

The scanned file is sent to a specified folder on your computer.

To use Scan to Desktop, software must be installed from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the machine. For the system requirements of the software, see the manual (PDF format) or the Readme file on the CD-ROM. For the procedures for installing the software, see the "Sharpdesk Installation Guide".

Scan to Network Folder

The scanned file is sent to a shared folder on a Windows computer on the same network as the machine.

Transmission is possible to computers running the following operating systems: Windows 98/Me/NT 4.0/2000/XP/Server 2003

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Contents Scanner Guide Table of Contents To AN E-MAIL Address Inbound Routing Settings Timer TransmissionHold Setting For Received Data Print Basic Scanning ProcedureAbout this Manual Please noteManual name Contents Manuals Provided with the MachineIcons used in the manuals Before Using the Machine AS a Network Scanner Network Scanner FunctionUSB memory mode Main power switch Power Save key/indicator Make Sure the Main Power Switch is in the on PositionMain power indicator On position Preparations for USE AS a Network ScannerSettings Required in the WEB Pages Storing Sender InformationInstalling Network Scanner Tool Storing a Destination for Scan to DesktopBase Screen Base screen of scan mode Address book screen Checking what special modes are selected USB memory modeCustomizing displayed keys Address Review keyAddress Book Screen System Settings Administrator Bcc Setting Change the display modeTouch the key of the mode or tab that you wish to display Touch the Sort Address keySystem Settings Custom Index Index displayScan Send Sequence Change the modeSelect settings Place the originalEnter the destination Special mode settingsTo cancel scanning Start scanning and transmissionOriginal Sizes Transmittable Original SizesSize of the Placed Original Icon Mode used Retrieving a Destination from the Address BookSpecify the destination Retrieving a DestinationTouch the Address Book key Touch the To keyTouch the Address Review key To cancel selection of a destinationChecking and Deleting the Selected Destinations Check the destinations and then touch the OK keyEnter the 3-digit search number Using a Search Number to Retrieve a DestinationTouch the key Address with the numeric keysEntering AN Address Manually Display the address input screenEnter the destination address Open the global address search screen How to searchRetrieving a Destination from a Global Address Book Search for the destinationTo check the information stored in a destination Select the destinationTouch the key of the desired destination If a screen for selecting the item to be used appearsUsing the Resend Function Touch the Resend keyTouch the key of the desired address Sending AN Image in Scan Mode Document glass Originals Document feeder trayTouch the Scan tab Touch the Original key Switch to scan mode and display the image settings screenSpecify the orientation in which the original is placed Touch the appropriate orientation keyAAA AAA Document glass, replace it with the next Press the Colour Start key Or the Black & WhiteIf the original was placed on Original and press the Colour StartSystem Settings Administrator Image Send Settings System Settings Administrator Pre-Setting Mail SignatureStoring a mail signature Touch the Send Settings key Changing the SUBJECT, File NAME, REPLY-TO, and Body TextTo change the subject, touch the Subject key To change Reply-To, touch the Reply-To key Enter the subjectTo change the file name, touch the File Name key Touch a Pre-Set text key Touch the OK keySpecify a user for Reply-To and touch the OK key To change the body text, touch the Body Text keyEnter the body text and touch the OK key System Settings Default Sender Set Touch the OK keySending AN Image in USB Memory Mode Touch the USB Mem. Scan tab Press Start When finished, press Read-End System Settings Administrator Scan Settings To cancel scanning to USB memorySystem Settings USB-Device Check System Settings Administrator Disable Scan FunctionEntering a File Name Touch the Internet Fax tab Touch the Original key Sending a FAX in Internet FAX ModeSystem Settings Administrator Rotation Sending Setting Image rotationPress the Black & White Start key Original and press the Black & WhiteRepeat until all originals have been scanned System Settings Administrator I-Fax Send Settings Changing the SUBJECT, File NAME, and Body Text File name is entered in the same way as the subject Enter the body text and touch the OK key Place the original To cancel a specified destination Repeat steps 2 and 3 until all destinations are selectedPress the Colour Start key Or the Black & White Press the JOB Status key Display the jobs completed screenDisplay details on the broadcast transmission Not using document filingUsing document filing Resend the image to the unsuccessful destinationsSending AN Internet FAX from a Computer PC-I-Fax Colour Mode key Image SettingsResolution key File Format key Original keySelect the mode and display the image settings screen Touch the 2-Sided Booklet key or the 2-Sided Tablet keySend Settings Resolution Specify the scan size Specifying the original scan size by paper sizeTouch the Scan Size key Touch the appropriate original size key Touch the OK keySpecifying the original scan size by numerical values Touch the Size Input key Enter the scan size original sizeSpecify the send size Specifying the send size of the imageTouch the Send Size key Touch the desired send size key Touch the OK keyTouch the appropriate Image Orientation key Exposure When to select Changing the Exposure and Exposure Mode Original Image TypeSelect the mode and display the exposure settings screen Setting DescriptionSelect the exposure and original image type Adjust the exposure with KeysRead the displayed message and touch the OK key Touch the Manual keyChanging the Resolution Select the resolutionTouch the key of the desired resolution Touch the OK key System Settings Administrator Initial Resolution Setting How to select the resolutionChanging the format scan mode and USB memory mode Changing the File FormatSet the format Select the file type Select the compression ratioSystem Settings Administrator Initial File Format Setting Select the file format Changing the format Internet fax modeSystem Settings Administrator Compression Setting Touch the Internet Fax tab Touch the File Format keyChanging the Colour Mode Select the mode and display the colour mode settings screenSelect the colour mode Scan mode, USB memory mode, Data entry mode Special Modes2nd screen Internet fax modeOK key and Cancel key 2in1 key Transaction Report keyStoring Scan Operations Programs Enter the address of each branch officeRetrieve the stored program Select additional settingsSelect the special modes Touch the Program keyTouch the Special Modes key Touch the tab of the mode that you wish to useErasing Peripheral Shadows on the Image Erase Touch the Erase keySelect the erase settings Touch the desired erase modeSet the erasure width with the keys To cancel the erase setting System Settings Administrator Erase Width AdjustmentScanning AN Original AS TWO Separate Pages Dual Page Scan Place the original face down onDocument glass To cancel the dual page scan setting Select Dual Page ScanPress the Colour Start key Or the Black & White Start key Sending AN Image AT a Specified Time Timer Transmission Touch the Timer keySet the time with the keys Specify the daySpecify the time hour, minute To cancel timer transmission Select the suppress background setting Adjust the background suppression levelWhitening Faint Colours in the Image Suppress Background To cancel the background suppression setting Scanning Both Sides of a Card Onto a Single page Card Shot Touch the Card Shot keySpecify the original size Enter the original sizeTo cancel Card Shot Select job build mode Scanning Many Originals AT Once Job BuildInsert the originals face up in the document feeder tray Colour Start key Black & White Start key To cancel the job build function Scanning Originals of Different Sizes Mixed Size Original Files createdSelect the mixed size original setting To cancel the Mixed Size Original settingSystem Settings Administrator Original Feeding Mode Scanning Thin Originals Slow Scan Mode Select slow scan modeTo cancel slow scan mode Sending TWO Pages AS a Single page 2in1 Originals Document feeder tray Document glassSelect 2in1 Touch the Original keyTouch the Internet Fax tab To cancel 2in1 Select print conditions Changing the Print Settings forTransaction Report Transaction Select the print conditions Touch the OK keyTo cancel the transaction report setting Example Pressing the tab in scan mode JOB Status ScreenJOB Queue Screen and Completed JOB Screen Job queue screen Complete screenJob key display 102 Reception jobs when Inbound Routing Settings are enabled Operation When a JOB in the JOB Queue is CompletedTimer transmission jobs Internet fax reception jobsChecking Completed Jobs Tab name Information displayedSelect the job that you wish to stop Touch the Yes keyIf you do not want to stop the selected job Giving Priority to a Scan Transmission JOB Select the job to which you wish to give priorityInformation Appearing in the Result Column Message ExplanationFaxes are printed automatically Receiving AN Internet FAXInternet faxes are received automatically BeepManually Receiving Internet Faxes 110 111 Basic Scanning Procedure Touch the PC Scan tab to switch to PC Scan modeAt the machine At your computer Select Acquire Image from the File menuSelect Sharp MFP Twain K Click the Select button Preview the image Select the location where the original isSelect scan settings PlacedRotate button Select scanning settings while viewing the imageClick the Scanning button Image Size buttonTouch the Exit key in the touch panel Metadata Delivery Metadata Delivery Data EntryMetadata Transmission for Scan to Desktop Using third party software applicationsPreparations for Metadata Transmission Storing Metadata SetsTransmitting Metadata Select a metadata setTouch the Data Entry tab Touch the Metadata Entry key When you have finished entering all items, touch the OK key Enter the selected metadata itemTouch the key of the value that you wish to enter Name entered Description Where entered Metadata field Metadata FieldsScanner GuideMODEL MX-5500N MX-6200N MX-7000N
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MX-5500N, MX-7000N, MX-6200N specifications

The Sharp MX-6200N, MX-7000N, and MX-5500N are advanced multifunctional printers designed for medium to large business environments. These models are known for their high-performance capabilities, robust features, and cutting-edge technology, making them ideal for streamlining office tasks and enhancing productivity.

The Sharp MX-6200N offers impressive print speeds of up to 62 pages per minute, ensuring rapid document production without compromising quality. It boasts a high-resolution output of 1200 x 1200 dpi, delivering sharp and vibrant prints. The intuitive 10.1-inch touchscreen interface provides easy navigation and streamlined access to various functions, including printing, scanning, copying, and faxing.

The MX-7000N takes performance a step further with print speeds peaking at 75 pages per minute. This model features advanced scanning capabilities, enabling users to digitize documents quickly with a dual scanning option that supports both one-sided and two-sided originals. Enhanced security features, such as data encryption and user authentication, ensure that sensitive information remains protected.

Meanwhile, the MX-5500N is positioned as a versatile solution with print speeds of up to 55 pages per minute. It features a large-capacity paper tray that can hold up to 3,300 sheets, significantly reducing the frequency of paper replenishment. This model also incorporates customizable workflows, which allow users to set predefined tasks for routine printing and scanning jobs, increasing efficiency.

All three models utilize Sharp’s advanced imaging technology, combined with a real-time image processing engine, for consistent, high-quality outputs across all document types. They support various media sizes and types, from standard letter and legal paper to envelopes and labels, providing flexibility in printing.

Networking capabilities are integral to each model, featuring both wired and wireless connectivity options for seamless integration into existing office infrastructure. Additionally, they are compatible with mobile printing solutions, enabling users to print directly from their smartphones or tablets.

Overall, the Sharp MX-6200N, MX-7000N, and MX-5500N multifunction printers are powerful tools designed to meet the diverse needs of modern businesses. Whether for high-volume printing, secure document management, or versatile scanning solutions, these models stand out for their reliability, efficiency, and user-friendly features, driving productivity in any work environment.
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