Sharp MX-5500N, MX-6200N, MX-7000N manual Address Book Screen

Page 14

ADDRESS BOOK SCREEN

This screen is used to select transmission destinations.

(8) (9) (10)

(1) AAA AAA xxx@xx.xxx.com

(2)

5

10

15

To

 

Cc

 

Bcc

 

(3)

 

Condition

 

 

 

 

 

 

 

Settings

AAA AAA

 

BBB BBB

 

 

1

 

 

 

 

 

 

 

(4)

Address Review

CCC CCC

 

DDD DDD

 

 

2

 

 

 

 

 

 

 

 

(5)

Address Entry

EEE EEE

 

FFF FFF

 

 

 

(6)

 

Global

 

GGG GGG

 

HHH HHH

 

 

 

Address Search

 

 

 

 

 

 

 

 

III III

 

JJJ JJJ

 

 

 

 

 

 

 

Frequent Use

ABCD

EFGHI

JKLMN

OPQRST

UVWXYZ

(7)

Sort Address

 

 

 

 

 

 

(13)

(11)

(12)

(1)This shows the selected destination.

(2)Number of displayed items selector key

Touch this key to change the number of destinations (one-touch keys) displayed in the address book screen. Select 5, 10, or 15 keys.

(3)[Condition Settings] key

Touch this key to select transmission settings. When the key is touched, the base screen appears.

☞BASE SCREEN (page 11)

(4)[Address Review] key

Touch this key to view a list of the selected destinations. Destination selections can be changed.

☞CHECKING AND DELETING THE SELECTED DESTINATIONS (page 22)

(5)[Address Entry] key

Touch this key to manually enter a destination address instead of using a one-touch key.

☞ENTERING AN ADDRESS MANUALLY (page 24)

(6)[Global Address Search] key

When the use of an LDAP server has been enabled in the machine's Web pages, a transmission address can be obtained from a global address book.

☞RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK (page 25)

(7)[Sort Address] key

Touch to change the index tabs to custom indexes or to display one-touch keys by send mode.

☞CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN (page 15)

(8)[To] key

Touch this key to enter the selected destination (one-touch key).

☞RETRIEVING A DESTINATION (page 21)

(9)[Cc] key

When using Scan to E-mail, touch the [Cc] key when you wish to send a "Carbon copy" of the e-mail to an additional destination.

(10)[Bcc] key

When using Scan to E-mail, touch the [Bcc] key when you wish to send a "Blind carbon copy" of the e-mail to an additional destination.

When an address is specified as a Bcc recipient, other recipients will not know that the address is a recipient. This key only appears when Bcc has been enabled using "Bcc Setting" in the system settings (administrator).

(11)One-touch key display

The destinations (one-touch keys) stored in each index are displayed. This manual refers to keys in which destinations and groups are stored as one-touch keys.

☞RETRIEVING A DESTINATION (page 21)

(12)Index tabs

Touch this to change the displayed index tab.

☞Index display (page 16)

(13) key

Touch this key to specify a destination using a search number*.

*A 3-digit number assigned to a one-touch key or group key when it is stored.

☞USING A SEARCH NUMBER TO RETRIEVE A DESTINATION (page 23)

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Contents
Scanner Guide Table of Contents To AN E-MAIL Address Inbound Routing Settings Timer TransmissionHold Setting For Received Data Print Basic Scanning ProcedureAbout this Manual Please noteIcons used in the manuals Manual name ContentsManuals Provided with the Machine Before Using the Machine AS a Network Scanner Network Scanner FunctionUSB memory mode Main power switch Power Save key/indicator Make Sure the Main Power Switch is in the on PositionMain power indicator On position Preparations for USE AS a Network ScannerSettings Required in the WEB Pages Storing Sender Information Installing Network Scanner Tool Storing a Destination for Scan to DesktopBase Screen Base screen of scan mode Address book screen Checking what special modes are selected USB memory modeCustomizing displayed keys Address Review keyAddress Book Screen System Settings Administrator Bcc Setting Change the display modeTouch the key of the mode or tab that you wish to display Touch the Sort Address keySystem Settings Custom Index Index displayScan Send Sequence Change the modeSelect settings Place the originalEnter the destination Special mode settingsTo cancel scanning Start scanning and transmissionSize of the Placed Original Original SizesTransmittable Original Sizes Icon Mode used Retrieving a Destination from the Address BookSpecify the destination Retrieving a DestinationTouch the Address Book key Touch the To keyTouch the Address Review key To cancel selection of a destinationChecking and Deleting the Selected Destinations Check the destinations and then touch the OK keyEnter the 3-digit search number Using a Search Number to Retrieve a DestinationTouch the key Address with the numeric keysEnter the destination address Entering AN Address ManuallyDisplay the address input screen Open the global address search screen How to searchRetrieving a Destination from a Global Address Book Search for the destinationTo check the information stored in a destination Select the destinationTouch the key of the desired destination If a screen for selecting the item to be used appearsTouch the key of the desired address Using the Resend FunctionTouch the Resend key Sending AN Image in Scan Mode Document glass Originals Document feeder trayTouch the Scan tab Touch the Original key Switch to scan mode and display the image settings screenSpecify the orientation in which the original is placed Touch the appropriate orientation keyAAA AAA Document glass, replace it with the next Press the Colour Start key Or the Black & WhiteIf the original was placed on Original and press the Colour StartStoring a mail signature System Settings Administrator Image Send SettingsSystem Settings Administrator Pre-Setting Mail Signature To change the subject, touch the Subject key Touch the Send Settings keyChanging the SUBJECT, File NAME, REPLY-TO, and Body Text To change Reply-To, touch the Reply-To key Enter the subjectTo change the file name, touch the File Name key Touch a Pre-Set text key Touch the OK keyEnter the body text and touch the OK key Specify a user for Reply-To and touch the OK keyTo change the body text, touch the Body Text key System Settings Default Sender Set Touch the OK keySending AN Image in USB Memory Mode Touch the USB Mem. Scan tab Press Start When finished, press Read-End System Settings Administrator Scan Settings To cancel scanning to USB memorySystem Settings USB-Device Check System Settings Administrator Disable Scan FunctionEntering a File Name Touch the Internet Fax tab Touch the Original key Sending a FAX in Internet FAX ModeSystem Settings Administrator Rotation Sending Setting Image rotationRepeat until all originals have been scanned Press the Black & White Start keyOriginal and press the Black & White System Settings Administrator I-Fax Send Settings Changing the SUBJECT, File NAME, and Body Text File name is entered in the same way as the subject Enter the body text and touch the OK key Place the original To cancel a specified destination Repeat steps 2 and 3 until all destinations are selectedPress the Colour Start key Or the Black & White Press the JOB Status key Display the jobs completed screenDisplay details on the broadcast transmission Not using document filingUsing document filing Resend the image to the unsuccessful destinationsSending AN Internet FAX from a Computer PC-I-Fax Colour Mode key Image SettingsResolution key File Format key Original keySelect the mode and display the image settings screen Touch the 2-Sided Booklet key or the 2-Sided Tablet keySend Settings Resolution Specify the scan size Specifying the original scan size by paper sizeTouch the Scan Size key Touch the appropriate original size key Touch the OK keySpecifying the original scan size by numerical values Touch the Size Input key Enter the scan size original sizeSpecify the send size Specifying the send size of the imageTouch the Send Size key Touch the desired send size key Touch the OK keyTouch the appropriate Image Orientation key Exposure When to select Changing the Exposure and Exposure Mode Original Image TypeSelect the mode and display the exposure settings screen Setting DescriptionSelect the exposure and original image type Adjust the exposure with KeysRead the displayed message and touch the OK key Touch the Manual keyTouch the key of the desired resolution Touch the OK key Changing the ResolutionSelect the resolution System Settings Administrator Initial Resolution Setting How to select the resolutionChanging the format scan mode and USB memory mode Changing the File FormatSet the format Select the file type Select the compression ratioSystem Settings Administrator Initial File Format Setting Select the file format Changing the format Internet fax modeSystem Settings Administrator Compression Setting Touch the Internet Fax tab Touch the File Format keySelect the colour mode Changing the Colour ModeSelect the mode and display the colour mode settings screen Scan mode, USB memory mode, Data entry mode Special Modes2nd screen Internet fax modeOK key and Cancel key 2in1 key Transaction Report keyStoring Scan Operations Programs Enter the address of each branch officeRetrieve the stored program Select additional settingsSelect the special modes Touch the Program keyTouch the Special Modes key Touch the tab of the mode that you wish to useErasing Peripheral Shadows on the Image Erase Touch the Erase keySet the erasure width with the keys Select the erase settingsTouch the desired erase mode To cancel the erase setting System Settings Administrator Erase Width AdjustmentDocument glass Scanning AN Original AS TWO Separate Pages Dual Page ScanPlace the original face down on Press the Colour Start key Or the Black & White Start key To cancel the dual page scan settingSelect Dual Page Scan Sending AN Image AT a Specified Time Timer Transmission Touch the Timer keySpecify the time hour, minute Set the time with the keysSpecify the day To cancel timer transmission Whitening Faint Colours in the Image Suppress Background Select the suppress background settingAdjust the background suppression level To cancel the background suppression setting Scanning Both Sides of a Card Onto a Single page Card Shot Touch the Card Shot keySpecify the original size Enter the original sizeTo cancel Card Shot Insert the originals face up in the document feeder tray Select job build modeScanning Many Originals AT Once Job Build Colour Start key Black & White Start key To cancel the job build function Scanning Originals of Different Sizes Mixed Size Original Files createdSystem Settings Administrator Original Feeding Mode Select the mixed size original settingTo cancel the Mixed Size Original setting Scanning Thin Originals Slow Scan Mode Select slow scan modeTo cancel slow scan mode Sending TWO Pages AS a Single page 2in1 Originals Document feeder tray Document glassTouch the Internet Fax tab Select 2in1Touch the Original key To cancel 2in1 Select print conditions Changing the Print Settings forTransaction Report Transaction Select the print conditions Touch the OK keyTo cancel the transaction report setting Example Pressing the tab in scan mode JOB Status ScreenJOB Queue Screen and Completed JOB Screen Job queue screen Complete screenJob key display 102 Reception jobs when Inbound Routing Settings are enabled Operation When a JOB in the JOB Queue is CompletedTimer transmission jobs Internet fax reception jobsChecking Completed Jobs Tab name Information displayedIf you do not want to stop the selected job Select the job that you wish to stopTouch the Yes key Giving Priority to a Scan Transmission JOB Select the job to which you wish to give priorityInformation Appearing in the Result Column Message ExplanationFaxes are printed automatically Receiving AN Internet FAXInternet faxes are received automatically BeepManually Receiving Internet Faxes 110 111 At the machine Basic Scanning ProcedureTouch the PC Scan tab to switch to PC Scan mode Select Sharp MFP Twain K Click the Select button At your computerSelect Acquire Image from the File menu Preview the image Select the location where the original isSelect scan settings PlacedRotate button Select scanning settings while viewing the imageClick the Scanning button Image Size buttonTouch the Exit key in the touch panel Metadata Delivery Metadata Delivery Data EntryMetadata Transmission for Scan to Desktop Using third party software applicationsPreparations for Metadata Transmission Storing Metadata SetsTouch the Data Entry tab Touch the Metadata Entry key Transmitting MetadataSelect a metadata set Touch the key of the value that you wish to enter When you have finished entering all items, touch the OK keyEnter the selected metadata item Name entered Description Where entered Metadata field Metadata FieldsScanner GuideMODEL MX-5500N MX-6200N MX-7000N
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