Sharp MX-6200N, MX-7000N, MX-5500N manual Enter the selected metadata item

Page 120

4

(1)

 

(2)

Data Entry

 

 

User ID

Cancel

OK

 

6

 

12

 

18

 

 

 

Direct Entry

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Value 1

 

Value 2

 

 

1

 

 

 

 

 

 

 

 

 

 

 

2

 

Value 3

 

Value 4

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Value 5

 

Value 6

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Value 7

 

Value 8

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Value 9

 

Value 10

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Value 11

 

Value 12

 

 

 

Enter the selected metadata item.

(1)Touch the key of the value that you wish to enter.

•When the entry values of the metadata item are in the form of selections, the selections are shown as keys. When a value is editable, you can touch the [Direct Entry] key to manually enter the value.

•If the metadata item requires the entry of text, a text entry screen will appear. Enter the required information.

(2)Touch the [OK] key.

•To change the number of keys displayed in the screen, touch the number of displayed items selector key. Select 6, 12, or 18 keys.

•For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide.

5

Data Entry

Metadata Set

Cancel

OK

Set Name:Metadata 1

 

 

 

User ID

Value 1

 

 

From Name

xxxx xxxx

 

1

 

 

 

 

 

2

Reply To

xxx@xx.xx.com

 

 

DocumentPassword

xxxx xxxx

 

 

AccessPassword

xxxxxx

 

 

BillCode1

xxxxxx

 

 

 

 

 

 

When you have finished entering all items, touch the [OK] key.

6

Scan

Internet Fax

Fax

 

Data Entry

 

Address Book

Original

Scan:

Auto

A4

Send:

Auto

Address Entry

Exposure

Auto

Text

 

 

Send Settings

 

 

 

 

 

 

 

 

Resolution

 

200X200dpi

 

 

 

 

 

 

 

 

 

 

Address Review

 

File Format

 

 

PDF

 

PDF

 

 

 

 

 

 

 

 

File

 

Colour Mode

 

 

Auto/Greyscale

 

Mono2

 

 

 

 

 

 

 

 

Quick File

 

Special Modes

 

 

 

 

 

 

 

 

 

 

 

 

 

Metadata Entry

Select image settings and any other settings, and perform the scan send procedure.

•The procedures for selecting settings and performing transmission are the same as in the other modes.

•To make changes to entered values, touch the [Metadata Entry] key once again. The entry screen of the selected metadata set will appear.

•Transmission cannot be performed if the [Data Entry] tab is displayed and no metadata settings have been configured. To perform transmission without sending metadata, switch to a different mode by touching the tab of that mode and then perform transmission.

•Before configuring metadata settings, you can specify addresses in all modes to be used. After metadata settings have been configured, only addresses in modes that are allowed in the selected metadata set can be specified.

•When metadata settings have been configured or an address is specified in the [Data Entry] tab, it will not be possible to switch to another mode.

•Metadata delivery is possible using the document filing function. The [Data Entry] tab appears in the transmission settings screen of document filing mode to allow metadata delivery. In addition, metadata delivery using document filing can be performed in [Document Operations] in the Web pages.

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Contents
Scanner Guide Table of Contents Timer Transmission Hold Setting For Received Data PrintTo AN E-MAIL Address Inbound Routing Settings Basic Scanning ProcedureAbout this Manual Please noteManual name Contents Manuals Provided with the MachineIcons used in the manuals Before Using the Machine AS a Network Scanner Network Scanner FunctionUSB memory mode Make Sure the Main Power Switch is in the on Position Main power indicator On positionMain power switch Power Save key/indicator Preparations for USE AS a Network ScannerSettings Required in the WEB Pages Storing Sender InformationInstalling Network Scanner Tool Storing a Destination for Scan to DesktopBase Screen Base screen of scan mode Address book screen USB memory mode Customizing displayed keysChecking what special modes are selected Address Review keyAddress Book Screen Change the display mode Touch the key of the mode or tab that you wish to displaySystem Settings Administrator Bcc Setting Touch the Sort Address keySystem Settings Custom Index Index displayChange the mode Select settingsScan Send Sequence Place the originalSpecial mode settings To cancel scanningEnter the destination Start scanning and transmissionOriginal Sizes Transmittable Original SizesSize of the Placed Original Icon Mode used Retrieving a Destination from the Address BookRetrieving a Destination Touch the Address Book keySpecify the destination Touch the To keyTo cancel selection of a destination Checking and Deleting the Selected DestinationsTouch the Address Review key Check the destinations and then touch the OK keyUsing a Search Number to Retrieve a Destination Touch the keyEnter the 3-digit search number Address with the numeric keysEntering AN Address Manually Display the address input screenEnter the destination address How to search Retrieving a Destination from a Global Address BookOpen the global address search screen Search for the destinationSelect the destination Touch the key of the desired destinationTo check the information stored in a destination If a screen for selecting the item to be used appearsUsing the Resend Function Touch the Resend keyTouch the key of the desired address Sending AN Image in Scan Mode Document glass Originals Document feeder traySwitch to scan mode and display the image settings screen Specify the orientation in which the original is placedTouch the Scan tab Touch the Original key Touch the appropriate orientation keyAAA AAA Press the Colour Start key Or the Black & White If the original was placed onDocument glass, replace it with the next Original and press the Colour StartSystem Settings Administrator Image Send Settings System Settings Administrator Pre-Setting Mail SignatureStoring a mail signature Touch the Send Settings key Changing the SUBJECT, File NAME, REPLY-TO, and Body TextTo change the subject, touch the Subject key Enter the subject To change the file name, touch the File Name keyTo change Reply-To, touch the Reply-To key Touch a Pre-Set text key Touch the OK keySpecify a user for Reply-To and touch the OK key To change the body text, touch the Body Text keyEnter the body text and touch the OK key System Settings Default Sender Set Touch the OK keySending AN Image in USB Memory Mode Touch the USB Mem. Scan tab Press Start When finished, press Read-End To cancel scanning to USB memory System Settings USB-Device CheckSystem Settings Administrator Scan Settings System Settings Administrator Disable Scan FunctionEntering a File Name Sending a FAX in Internet FAX Mode System Settings Administrator Rotation Sending SettingTouch the Internet Fax tab Touch the Original key Image rotationPress the Black & White Start key Original and press the Black & WhiteRepeat until all originals have been scanned System Settings Administrator I-Fax Send Settings Changing the SUBJECT, File NAME, and Body Text File name is entered in the same way as the subject Enter the body text and touch the OK key Place the original To cancel a specified destination Repeat steps 2 and 3 until all destinations are selectedPress the Colour Start key Or the Black & White Press the JOB Status key Display the jobs completed screenNot using document filing Using document filingDisplay details on the broadcast transmission Resend the image to the unsuccessful destinationsSending AN Internet FAX from a Computer PC-I-Fax Image Settings Resolution key File Format keyColour Mode key Original keySelect the mode and display the image settings screen Touch the 2-Sided Booklet key or the 2-Sided Tablet keySend Settings Resolution Specifying the original scan size by paper size Touch the Scan Size keySpecify the scan size Touch the appropriate original size key Touch the OK keySpecifying the original scan size by numerical values Touch the Size Input key Enter the scan size original sizeSpecifying the send size of the image Touch the Send Size keySpecify the send size Touch the desired send size key Touch the OK keyTouch the appropriate Image Orientation key Changing the Exposure and Exposure Mode Original Image Type Select the mode and display the exposure settings screenExposure When to select Setting DescriptionAdjust the exposure with Keys Read the displayed message and touch the OK keySelect the exposure and original image type Touch the Manual keyChanging the Resolution Select the resolutionTouch the key of the desired resolution Touch the OK key How to select the resolution Changing the format scan mode and USB memory modeSystem Settings Administrator Initial Resolution Setting Changing the File FormatSet the format Select the file type Select the compression ratioSystem Settings Administrator Initial File Format Setting Changing the format Internet fax mode System Settings Administrator Compression SettingSelect the file format Touch the Internet Fax tab Touch the File Format keyChanging the Colour Mode Select the mode and display the colour mode settings screenSelect the colour mode Scan mode, USB memory mode, Data entry mode Special ModesInternet fax mode OK key and Cancel key2nd screen 2in1 key Transaction Report keyStoring Scan Operations Programs Enter the address of each branch officeSelect additional settings Select the special modesRetrieve the stored program Touch the Program keyTouch the tab of the mode that you wish to use Erasing Peripheral Shadows on the Image EraseTouch the Special Modes key Touch the Erase keySelect the erase settings Touch the desired erase modeSet the erasure width with the keys To cancel the erase setting System Settings Administrator Erase Width AdjustmentScanning AN Original AS TWO Separate Pages Dual Page Scan Place the original face down onDocument glass To cancel the dual page scan setting Select Dual Page ScanPress the Colour Start key Or the Black & White Start key Sending AN Image AT a Specified Time Timer Transmission Touch the Timer keySet the time with the keys Specify the daySpecify the time hour, minute To cancel timer transmission Select the suppress background setting Adjust the background suppression levelWhitening Faint Colours in the Image Suppress Background To cancel the background suppression setting Scanning Both Sides of a Card Onto a Single page Card Shot Touch the Card Shot keySpecify the original size Enter the original sizeTo cancel Card Shot Select job build mode Scanning Many Originals AT Once Job BuildInsert the originals face up in the document feeder tray Colour Start key Black & White Start key To cancel the job build function Scanning Originals of Different Sizes Mixed Size Original Files createdSelect the mixed size original setting To cancel the Mixed Size Original settingSystem Settings Administrator Original Feeding Mode Scanning Thin Originals Slow Scan Mode Select slow scan modeTo cancel slow scan mode Sending TWO Pages AS a Single page 2in1 Originals Document feeder tray Document glassSelect 2in1 Touch the Original keyTouch the Internet Fax tab To cancel 2in1 Changing the Print Settings for Transaction Report TransactionSelect print conditions Select the print conditions Touch the OK keyTo cancel the transaction report setting Example Pressing the tab in scan mode JOB Status ScreenJOB Queue Screen and Completed JOB Screen Job queue screen Complete screenJob key display 102 Operation When a JOB in the JOB Queue is Completed Timer transmission jobsReception jobs when Inbound Routing Settings are enabled Internet fax reception jobsChecking Completed Jobs Tab name Information displayedSelect the job that you wish to stop Touch the Yes keyIf you do not want to stop the selected job Giving Priority to a Scan Transmission JOB Select the job to which you wish to give priorityInformation Appearing in the Result Column Message ExplanationReceiving AN Internet FAX Internet faxes are received automaticallyFaxes are printed automatically BeepManually Receiving Internet Faxes 110 111 Basic Scanning Procedure Touch the PC Scan tab to switch to PC Scan modeAt the machine At your computer Select Acquire Image from the File menuSelect Sharp MFP Twain K Click the Select button Select the location where the original is Select scan settingsPreview the image PlacedSelect scanning settings while viewing the image Click the Scanning buttonRotate button Image Size button Touch the Exit key in the touch panel Metadata Delivery Metadata Delivery Data EntryUsing third party software applications Preparations for Metadata TransmissionMetadata Transmission for Scan to Desktop Storing Metadata SetsTransmitting Metadata Select a metadata setTouch the Data Entry tab Touch the Metadata Entry key When you have finished entering all items, touch the OK key Enter the selected metadata itemTouch the key of the value that you wish to enter Name entered Description Where entered Metadata field Metadata FieldsScanner GuideMODEL MX-5500N MX-6200N MX-7000N
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