Sharp UX-A260 manual Using the Answering System, Recording an Outgoing Message

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2. Using the Answering System

2. Using the Answering System

The built-in answering system allows you to receive both voice messages and faxes while you are out.

To use the answering system, you will first need to record an outgoing message. When you go out, turn on the answering system by setting the reception mode to TAD.

Recording an Outgoing Message

The outgoing message (OGM) is the greeting that the machine plays after answering a call to inform callers that they can leave a message or send a fax. Follow the steps below to record a message.

Example:

“Hello. You've reached ______ . No one is available to take your call right now.

Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling.”

1	Press	REC/	once and	once.
		MEMO

Display:

OGM1(GENERAL)

2 Press		once.
2 Press		once.	LIFT HANDSET OR
			LIFT HANDSET OR


			PLAY: PLAYBACK

3 Lift the handset.

(If you have already recorded a message, you can press PLAY/HOLD to listen to the message.)

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Contents MODEL UX-A260FACSIMILE OPERATION MANUALABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF FOR YOUR RECORDSModel Number UX-A260 Serial Number Date of Purchase Place of Purchase Introduction Display Important safety information 2. Using the Answering System Table of Contents1. Installation Unpacking Checklist Connections Loading the Imaging FilmProblems and Solutions Messages and Signals Clearing Paper Jams MaintenanceTroubleshooting 6. Special Functions1 SPEAKER key A Look at the Operation Panel2 RESOLUTION / RECEPTION MODE key 3 FLASH key9 Panel release 7 UP and DOWN arrow keys8 Number keys 10 STOP keySKIP key REPEAT keyPress this key while listening to a message to play it again page 18 DELETE keyPoints to keep in mind when setting up 1. InstallationUnpacking Checklist 1. InstallationConnections Connecting the handsetConnecting the power cord Display Connecting the telephone line cordOPTION SETTING DIAL MODEAttach the paper tray and paper tray extension CommentsLoading the Imaging Film Loading the Imaging Film4 Remove the new roll of imaging film from its packaging GENTLY LOAD PAPER INTO THE PAPER TRAY Loading Printing PaperLoading Printing Paper DO NOT FORCE IT DOWN INTO THE FEED SLOTSetting the paper size Print contrast settingENTRY MODE Entering Your Name and Fax NumberSTART/MEMORYFUNCTION OWN NUMBER SETDisplay DATE&TIME SET Setting the Date and Time Setting the Date and TimeInstallation1 Daylight Saving Time Make sure a document is not loaded in the document feeder, and then Setting the Reception ModeSetting the reception mode Volume Adjustment SpeakerHandset Ringer2. Using the Answering System Recording an Outgoing MessageActivating the answering system Operating the Answering SystemTo listen to the outgoing message AnsweringToll Saver OFF Number of rings in TAD mode Toll Saver functionToll Saver ON 2 The messages will play Listening to received messages1 Press PLAY/HOLD Recording phone conversations 2-way recording Erasing received messagesRecording memos FAX mode on TAD failure Optional Answering System SettingsSetting ICM time OGM only mode The display briefly shows your selection, thenCPC Detection Transfer Function Programming the transfer numberRecording the transfer message OGM2TRANSFERChecking or erasing the transfer message Turning the Transfer function on and offOverride Ringing Programming the override codeOverriding the answering system Toll Saver Remote OperationsRemote code number Retrieving your messages Repeat playback Press 3 While the messages are playing, you can do any of the followingErase all messages Press Other remote operations Changing the fax reception modeChanging the transfer telephone number Recording a new outgoing messageTurning the Transfer function on or off If the machine detects silence, it will stop recording automatically Recording a new transfer messageRecording a Memo Transmittable Documents Size and weight3. Sending Faxes Sending FaxesLoading the Document Other restrictionsSending Adjusting the Resolution and ContrastResolution settings FaxesPress RECEPTION MODE one or more times Contrast settingsLoad the documents Sending a Fax by Normal Dialing Sending a Fax by Normal DialingSending a Fax by Automatic Dialing Storing fax and phone numbers for automatic dialing4 Press START/MEMORY Editing and clearing auto-dial numbers CLEAR 4 Select EDIT or CLEAREDIT 5 If you selected EDIT, make the desired changes to the numberDialing an auto-dial number with the SPEED key READY TO SEND Searching for an auto-dial numberIf desired, press RECEPTION MODE to set the Sending a fax by Direct Keypad Dialing to backspace and clear one digitto set the RedialAutomatic redialing Error Correction Mode Sending a Fax From Memory Broadcasting sending a fax to multiple destinationsMemory transmission If the memory becomes fullChanging the number of rings Using FAX Mode4. Receiving Faxes ReceivingUsing TEL Mode Using TEL ModeAnswering with the fax’s handset Answering on an extension phone connected to the same linePutting a call on hold Reception Ratio Optional Reception SettingsFax Signal Receive Substitute Reception to Memory Substitute Reception to Memory5. Making Copies 5. Making CopiesCopy Cut-off Making Copies6. Special Functions Caller ID Requires Subscription to Service6. Special Functions Caller ID Requires Subscription to Service How Caller ID operatesDisplay messages Viewing the Caller ID list OWN NUMBER SET To delete calls from the Caller ID listPriority Call Blocking voice calls Distinctive Ring Requires Subscription to Service Distinctive Ring Requires Subscription to ServiceBlocking Reception of Unwanted Faxes Blocking Reception of Unwanted FaxesPolling Requesting a Fax Transmission Lists 7. Printing ListsPrinting LISTING MODEMessage List Setup ListTelephone Number List Caller-ID ListSENDER Transaction ReportHeadings in Transaction Report RECEIVERTransaction Report print condition Print head 8. Maintenance8. Maintenance Scanning glass and rollers MaintenanceThe housing Line error 9. TroubleshootingProblems and Solutions Problems and Solutions Dialing and transmission problems9. Trouble- shooting Reception and copying problems Make sure the operation panel is completely closedTransmittable Documents on page General problemsSee Loading the Imaging Film in Chapter Messages and Signals Messages and SignalsReception to Memory on page problem so that printing can continue see Substituteusing it to dial and send a fax. Replace the handset or the memory becomes full on pageAudible signals Clearing Paper Jams Clearing a jammed documentClearing jammed printing paper Ordering Parts Part distribution centersFCC Regulatory Information FCC Regulatory InformationMATERIAL SAFETY DATA SHEET 1/2 S H A R PMATERIAL SAFETY DATA SHEET 2/2 Recording an OGM Quick Reference GuideSending Faxes Receiving FaxesGrabacion de un mensaje de bienvenida Guía de referencia rápidaTransmisión de mensajes telefax Recepción de mensajes telefaxIndex Index Page Page Page Page REMOTE OPERATION CARD Remote Operation GuideREMOTE COMMANDS LIMITED WARRANTY SHARP ELECTRONICS CORPORATIONSharp Plaza, Mahwah, New Jersey SHARP CORPORATIONSHARP ELECTRONICS CORPORATION