Avaya 16-300272 manual Quick FAQ, Sharing distribution lists

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Chapter 7 Distribution List Management

Quick FAQ

Sharing distribution lists

Sharing distribution lists is a way to standardize on a set of distribution lists across the organization and is easy to do in the Broadcast Server. Only the system administrator can perform this function. Users can share only the lists that are owned by the Administrator user.

To share a list, click the notepad icon () to the left of the current owner’s name and select Administrator (Shared) from the popup window. Once this step is complete, a new link titled Edit user permissions appears in the distribution list record. Click this icon to display the Distribution List User Permissions Page where you can select the Broadcast Server users who will be able to send alerts to the distribution list.

To “unshare” a list, simply change the ownership to Administrator (Private) and assign ownership to another Broadcast Server user. All users who were previously able to send to the shared list will no longer have that privilege.

Note Broadcast Server users who have permission to send to a shared list cannot modify details of the list including its name, comments, or recipients. Only the administrator can perform this action.

To share a distribution list owned by a user, the user must have the administrator change the owner from the user’s name to Administrator (Shared).

Quick FAQ

How do I …	Description

Add a new distribution list	Click the Add Distribution List button at the top of the
	list. This will open the Distribution List Page.

Edit a distribution list	Click the description in the record you want to modify.
	This will open the Distribution List Page.

Broadcast Server User Guide

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Contents Broadcast Server User Guide Release 2.1 Service Pack Copyright 2004-2006,Avaya Inc All Rights Reserved Contents A P T E R 6 Subscriber Management A P T E R 9 External Service Management Vi Broadcast Server User Guide Audience PrefaceRelated Documentation Related Documentation Viii Broadcast Server User Guide Introduction to Broadcast Server ChapterBroadcast Server Overview Subscribers and Distribution Lists UsersAlerts BCS Interaction with Phones Sending AlertsConfiguring Broadcast Server Opening and Using the Broadcast Server InterfaceInitial Configuration Broadcast Server Maintenance Application Gateway and Broadcast Server Operation Application Gateway and Broadcast Server Operation Component Versions System ManagementSupport items Server configurationHome page tips System Management Home page tips Broadcast Server User Guide System Messages Quick FAQSystem Messages Quick FAQ Broadcast Server User Guide User Management List User ManagementAdministrator user User PasswordUser information General user permissions Shared distribution list accessAlert access User Management The User Broadcast Server User Guide Subscriber Management List Subscriber ManagementGo to the Distribution List Management page, select Subscriber information SubscriberDistribution list membership Subscriber settingsDistribution List Distribution List ManagementList ownership Automatically created distribution listsSharing distribution lists Distribution List Management Distribution List Management Distribution List Membership Adding and removing distribution list members Distribution List User PermissionsRevoking users’ permission to send to the list Granting users permission to send to the listBroadcast Server User Guide Media List Media ManagementSystem media Media linkage Media ownershipUploading a media file MediaSupported graphic formats WAV Supported audio formatsMedia Management The Media Broadcast Server User Guide External Services Management List External Service ManagementExternal Service External Service Management Page Alert List Broadcast Alert ManagementColumn Descriptions Emergency alerts Alert TypesNormal alerts Background alertsBroadcast Alert Management Quick FAQ Title AlertSend to the following Use audio alert Page Setting the maximum list entries to display Changing your passwordMy Preferences Set the number of alerts perPage Common problems TroubleshootingTroubleshooting Common problems Broadcast Server User Guide Push XML API Appendix aTo enable the Push XML API on the Application Gateway PushMessage Request Push XML API OperationRecipient Schedule Member DistributionList RequestSubscribers Response ServerRegistration ResponsePushMessageResponse Response Character Set and Character Entities Push XML ReferenceXML Declaration Element Parent Element Attributes Enumeration Description ManagePushMessageMessageid Appendix a Push XML API DistributionList ManageDistributionListsSubscribers ServerRegistrationPushMessageResponse Distributionlist.asp Sample ASP PagesLoad the XML into an Xmldom object Schedulemessage.asp Appendix a Push XML API Sample ASP Pages