Panasonic KX-FC175AL manual Greeting, Recording your own greeting messages, Suggested messages

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Greeting

Recording your own greeting messages!

You can record your own greeting messages for TAD/FAX and TEL/FAX modes. When receiving a call, your own greeting message will be played instead of the pre-recorded message. The recording time will be limited to 16 seconds. We recommend you record your message within 12 seconds to make it easier to receive faxes.

Suggested messages:

—TAD/FAX greeting message: “This is (your name, business and/or telephone number). We are unable to answer right now. To send a fax, start transmission. To leave a message, speak after the beep. Thank you.”

—TEL/FAX greeting message:“This is (your name, business and/or telephone number). We are unable to answer right now. Please try again later. Thank you.”

1

Select the desired mode (TAD/FAX or

TEL/FAX) where you want to record a greeting

 

message (feature #77 on page 77).

2

Press t2 times.

● The display will show the following

according to your selection in step 1.

TAD/FAX mode:

TAD GREETING

PRESS SET

 

 

 

TEL/FAX mode:

TEL/FAX GREETING

PRESS SET

 

3 Press w.

●A long beep will sound.

4 Speak clearly about 20 cm (8 inches) away from the microphone.

●The display will show the remaining recording time.

RECORD Microphone

AUTO ANSWER SET STOP

TAD/FAX mode:

TAD REC. 16s

 

 

TEL/FAX mode:

T/F

REC.

16s

 

 

 

 

 

5

 

 

When finished recording, press {.

●

The unit will repeat your message.

 

 

 

 

 

 

Adjust the volume using +or -.

Note:

●You can choose 60 seconds for your own TAD/FAX greeting message (feature #54 on page 75).

—If you change to 60 seconds, we recommend that you tell the caller in your own TAD/FAX greeting message to press :9 before starting fax transmission.

—If you change to 16 seconds from 60 seconds, your own recorded TAD/FAX greeting message will be deleted. When receiving a call, the pre-recorded message will be played.

Checking the greeting messages

1.Select the desired mode (TAD/FAX or TEL/FAX) for the greeting message you want to listen to (feature #77 on page 77).

2.If the arrow (▼) is not shown on the right of the display, turn it on by pressing

PQ.

If the arrow (▼) is shown on the right of the display, turn it off once then on again.

●The display will show the following according to your selection in step 1.

TAD/FAX mode:

TAD/FAX

MODE

 

 

 

 

 

 

 

 

TEL/FAX mode:

TEL/FAX

MODE

 

 

 

 

 

●The unit will play the greeting message.

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Contents Operating Instructions For your future reference Things you should keep a recordFor Australian users Installation Service difficultiesImportant information for Australian users Battery charge Operating distance and noiseRaise the antennas vertically Important safety instructions Safety instructionsBattery Splash-resistant Handset onlyShock-resistant Handset only Table of Contents Programmable Features Included accessories AccessoriesAccessory information Model No Specifications / UsageHelp function OverviewHelp SET Location Finding the Controls Base UnitSetup Base Unit Ink film installing / replacingFor replacement only Correct Incorrect Remove the stoppers and tags from the newPaper tray Recording paperAdding paper Tension plate To use the fax machine with a computer on the same line ConnectionsSetting the date and time Date and time, your logo and facsimile telephone numberMenu SET Stop Setting your logoMute Menu SET RecallTo select characters using +or To select characters with the dial keypadDisplay order of characters Setting your facsimile telephone number Menu SET RecallTo delete a number Setup Handset Belt clip and headsetBelt clip Headset optional Battery life Battery strengthAutomatic security code setting RechargeVolume Adjusting handset volumeAdjusting base unit volume Phone calls making Making and Answering CallsWith the handset With the base unitDigital SP-PHONE Microphone Auto talk feature Handset Any key talk feature Handset is on the base unitPhone calls answering FUNCTION/EXIT TalkPaging the base unit from the handset IntercomPaging the handset from the base unit Intercom LOCATOR/INTERCOMTransferring a call From the handset to the base unitFrom the base unit to the handset Navigator Directory Using the handsetStoring names and telephone numbers into the directory CLR FUNCTION/EXITSET Using the base unitRECALL/CALL Wait Menu Hyphen Helpful hint To delete a character/numberEditing a stored item Stored name and number are erased Erasing a stored itemTalk FUNCTION/EXIT Making a phone call using the directoryStop Digital SP-PHONE To search for a name by initialTo confirm caller information using the Caller ID list Caller ID service from your phone companyCaller ID How Caller ID is displayedViewing and calling back using caller information Display while viewingTo stop viewing To display the caller’s telephone number FAX/START Stop Digital SP-PHONE Caller ID TalkErasing specific caller information using the handset Erasing all caller information using the handsetErasing caller information FUNCTION/EXIT CLRErasing all caller information using the base unit Erasing specific caller information using the base unitCaller ID Erasestop Storing caller information Into the handsetInto the base unit Initiating voice contact Voice ContactReceiving a request for voice contact Digital SP-PHONE TalkSending Faxes Sending a fax manuallyDigital SP-PHONE Stop REDIAL/PAUSE FAX/START Documents you can send Stop FAX/START Sending a fax using the directoryFax auto redial If your unit does not send a faxBroadcast transmission Programming items into the broadcast memorySET Menu Stop Erasing a stored item in the broadcast memory Adding a new item into the broadcast memorySending the same document to pre-programmed parties To cancel the broadcast settingStop SET To send to selected parties only onceWhen receiving phone When receiving calls Calls Setting the unit to receive faxesWhen receiving faxes Receiving FaxesWhen receiving phone calls Fax receiving Phone callRemote Fax activation Activating TEL mode TEL mode Answering all calls manuallyReceiving a fax using the base unit Receiving a fax usingFAX only mode All calls are received as faxes Activating FAX only modeSET Auto Answer Fax calling Recognition ring setting Tone Delayed ring setting Phone callTo set TEL/FAX mode Call is receivedWhen an extension telephone is connected Pager call when the unit receives a fax or ! voice message When your pager receives a pager callExtension telephone Setting Using with the ring detection featureReceiving Faxes / Distinctive Ring MenuCopying To select the resolutionMaking a copy Copy Start StopTo enlarge a document To reduce a documentTo collate multiple copies TAD/FAX mode Receiving phone calls and faxes automatically SetupSetting up the voice and fax message reception Ring setting in TAD/FAX modeRecording your own greeting messages GreetingSuggested messages Auto Answer SET StopErasing your own recorded greeting messages Greeting / Memo MessageLeaving a message for others or yourself Erase SET StopListening to recorded messages using the base unit Incoming MessagesSlow SET Stop Quick Erase When there are no new messages Listening to recorded messages using the handsetWhen voice memory is full PlaybackOperating from a remote location Remote OperationRemote operation card Recording a message in a mailboxKey Remote command Listening to recorded messagesTo repeat a message Press Other remote operations How callers can leave you private messages Voice MailboxTo use a mailbox How incoming messages are recorded in a mailboxMenu SET Stop Recording your own mailbox greeting messagesTo check the mailbox greeting message To erase your own mailbox greeting messageErase Record Play Messages SET Stop To record a memo message into a mailboxTo erase all the messages in a mailbox For mailbox Listening to recorded messages from a remote locationTo repeat only the new messages To listen to messages in another memory after playbackTransferring recorded messages to another telephone OptionRecording your own transfer greeting message To check the transfer greeting messageFeatures Summary ProgrammingGeneral programming method How to set menu options Basic featuresError Programming tableTone VOXOFF Advanced featuresNormal Setting the recording time alert Setting the message alertSetting the memory reception #41Check Setting the incoming message Setting the message transfer#58 #60TAD/FAX AustraliaReports Error MessagesDisplay message Cause & solution DisplayBase unit There is something wrong with the modem circuit. Contact our General OperationsRECALL/PLAYBACK Cordless handsetFax receiving Fax sendingCopying Receiving modeAnswering device If a power failure occursCannot retrieve recorded messages from a remote location Messages in the mailbox do not play backRecording paper jam JamsJams / Battery Replacing the handset batteryDocument jams sending Document feeder CleaningDo not touch the black sheets on the thermal head Thermal headPrinted Reports Reference lists and reportsStop Menu SET Technical data about this product SpecificationsSpecifications Code Feature name IndexProgram index Quick Redial Search Slow IndexIndex PFQX1652ZA WM1201ST0
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