Panasonic KX-FC175AL Voice Mailbox, How callers can leave you private messages, To use a mailbox

Page 64

Voice Mailbox

How callers can leave you private messages!

This unit has two mailbox memories. Your caller can leave a private message in a specific mailbox. Only the person who knows the password can retrieve a message from a mailbox. This feature is useful when you share this unit with other people.

To use a mailbox

1.Record your own TAD/FAX greeting message (p. 57).

Suggested message: “This is (your name). We are unable to answer right now. To send a fax, start transmission. To leave a message, speak after the beep. To leave a private message, press *and the desired mailbox number 1 or 2. Thank you.”

2.Record your own mailbox greeting message if necessary (p. 65).

Suggested message: “This is (personal name). Please leave your name and message after the beep.”

3.Change the mailbox password if necessary.

—For mailbox 1 password, see feature #51 on page 75.

—For mailbox 2 password, see feature #52 on page 75.

4.Set the unit to TAD/FAX mode (p. 56).

How incoming messages are recorded in a mailbox

1 Call your unit from a remote touch tone telephone.

●The TAD/FAX greeting message will be played.

2 Press *and the desired mailbox number (1or 2).

●A mailbox greeting message will be played.

3 After the beep, leave a message.

Note:

●If the caller does not enter the mailbox number in step 2, the message will be recorded in the common memory.

64

Image 64

Contents Operating Instructions Things you should keep a record For your future referenceFor Australian users Service difficulties InstallationImportant information for Australian users Operating distance and noise Battery chargeRaise the antennas vertically Safety instructions Important safety instructionsSplash-resistant Handset only BatteryShock-resistant Handset only Table of Contents Programmable Features Accessories Included accessoriesAccessory information Model No Specifications / UsageOverview Help functionHelp SET Finding the Controls Base Unit LocationInk film installing / replacing Setup Base UnitFor replacement only Remove the stoppers and tags from the new Correct IncorrectRecording paper Paper trayAdding paper Tension plate Connections To use the fax machine with a computer on the same lineDate and time, your logo and facsimile telephone number Setting the date and timeMenu SET Setting your logo StopMute Menu SET RecallTo select characters with the dial keypad To select characters using +orDisplay order of characters Menu SET Recall Setting your facsimile telephone numberTo delete a number Belt clip and headset Setup HandsetBelt clip Headset optional Battery strength Battery lifeAutomatic security code setting RechargeAdjusting handset volume VolumeAdjusting base unit volume Making and Answering Calls Phone calls makingWith the handset With the base unitAny key talk feature Handset is on the base unit Digital SP-PHONE Microphone Auto talk feature HandsetPhone calls answering FUNCTION/EXIT TalkIntercom Paging the base unit from the handsetPaging the handset from the base unit Intercom LOCATOR/INTERCOMFrom the handset to the base unit Transferring a callFrom the base unit to the handset Using the handset Navigator DirectoryStoring names and telephone numbers into the directory CLR FUNCTION/EXITUsing the base unit SETRECALL/CALL Wait Menu Hyphen Helpful hint To delete a character/numberEditing a stored item Erasing a stored item Stored name and number are erasedMaking a phone call using the directory Talk FUNCTION/EXITStop Digital SP-PHONE To search for a name by initialCaller ID service from your phone company To confirm caller information using the Caller ID listCaller ID How Caller ID is displayedDisplay while viewing Viewing and calling back using caller informationTo stop viewing FAX/START Stop Digital SP-PHONE Caller ID Talk To display the caller’s telephone numberErasing all caller information using the handset Erasing specific caller information using the handsetErasing caller information FUNCTION/EXIT CLRErasing specific caller information using the base unit Erasing all caller information using the base unitCaller ID Erasestop Into the handset Storing caller informationInto the base unit Voice Contact Initiating voice contactReceiving a request for voice contact Digital SP-PHONE TalkSending a fax manually Sending FaxesDigital SP-PHONE Stop REDIAL/PAUSE FAX/START Documents you can send Sending a fax using the directory Stop FAX/STARTFax auto redial If your unit does not send a faxProgramming items into the broadcast memory Broadcast transmissionSET Menu Stop Adding a new item into the broadcast memory Erasing a stored item in the broadcast memoryTo cancel the broadcast setting Sending the same document to pre-programmed partiesStop SET To send to selected parties only onceSetting the unit to receive faxes When receiving phone When receiving calls CallsWhen receiving faxes Receiving FaxesFax receiving Phone call When receiving phone callsRemote Fax activation TEL mode Answering all calls manually Activating TEL modeReceiving a fax using the base unit Receiving a fax usingActivating FAX only mode FAX only mode All calls are received as faxesSET Auto Answer Delayed ring setting Phone call Fax calling Recognition ring setting ToneTo set TEL/FAX mode Call is receivedWhen an extension telephone is connected When your pager receives a pager call Pager call when the unit receives a fax or ! voice messageExtension telephone Using with the ring detection feature SettingReceiving Faxes / Distinctive Ring MenuTo select the resolution CopyingMaking a copy Copy Start StopTo reduce a document To enlarge a documentTo collate multiple copies Setup TAD/FAX mode Receiving phone calls and faxes automaticallySetting up the voice and fax message reception Ring setting in TAD/FAX modeGreeting Recording your own greeting messagesSuggested messages Auto Answer SET StopGreeting / Memo Message Erasing your own recorded greeting messagesLeaving a message for others or yourself Erase SET StopIncoming Messages Listening to recorded messages using the base unitSlow SET Stop Quick Erase Listening to recorded messages using the handset When there are no new messagesWhen voice memory is full PlaybackRemote Operation Operating from a remote locationRemote operation card Recording a message in a mailboxListening to recorded messages Key Remote commandTo repeat a message Press Other remote operations Voice Mailbox How callers can leave you private messagesTo use a mailbox How incoming messages are recorded in a mailboxRecording your own mailbox greeting messages Menu SET StopTo check the mailbox greeting message To erase your own mailbox greeting messageTo record a memo message into a mailbox Erase Record Play Messages SET StopTo erase all the messages in a mailbox Listening to recorded messages from a remote location For mailboxTo repeat only the new messages To listen to messages in another memory after playbackOption Transferring recorded messages to another telephoneRecording your own transfer greeting message To check the transfer greeting messageProgramming Features SummaryGeneral programming method Basic features How to set menu optionsError Programming tableVOX ToneAdvanced features OFFNormal Setting the message alert Setting the recording time alertSetting the memory reception #41Check Setting the message transfer Setting the incoming message#58 #60Australia TAD/FAXError Messages ReportsDisplay Display message Cause & solutionBase unit There is something wrong with the modem circuit. Contact our Operations GeneralCordless handset RECALL/PLAYBACKFax sending Fax receivingReceiving mode CopyingIf a power failure occurs Answering deviceCannot retrieve recorded messages from a remote location Messages in the mailbox do not play backJams Recording paper jamReplacing the handset battery Jams / BatteryDocument jams sending Cleaning Document feederThermal head Do not touch the black sheets on the thermal headReference lists and reports Printed ReportsStop Menu SET Specifications Technical data about this productSpecifications Index Code Feature nameProgram index Index Quick Redial Search SlowIndex PFQX1652ZA WM1201ST0