Toshiba 350, 450, 230, 280, 3511, 4511 manual About This Guide, Conventions, About Other Manuals

Page 5

Preface

Thank you for purchasing e-STUDIO3511/4511, e-STUDIO350/450, or e-STUDIO230/280 Multifunctional Digital Systems. This Network Fax Guide explains instructions on how to use the N/W-Fax driver and Address Book Viewer. Read this guide before operating the network fax features for the e-STUDIO3511/4511, e-STUDIO350/450, or e-STUDIO230/280 from client computers. Keep this guide within easy reach, and use it to configure an environment that makes best of the e-STUDIO’s functions.

About This Guide

The Network Fax Guide provides detailed instructions for installing, setting up and using optional Network Fax Feature for the e-STUDIO3511/4511, e-STUDIO350/450, or e-STUDIO230/280. With this option installed, you can perform the following functions:

•Fax electronic documents from your workstation.

•Use the N/W-Fax driver installed on your workstation to manage faxes: select recipients and send electronic documents from your desktop.

•Use the Address Book Viewer installed on your workstation to manage recipient informa- tion.

Conventions

•The term “this equipment” in this manual refers to the e-STUDIO3511/4511, e-STUDIO350/450, or e-STUDIO230/280.

•The term “e-Filing” in this manual is an abbreviation of “electronic filing”.

About Other Manuals

Other guides are included in the User Documentation CD-ROM provided with this system:

Printing Guide—explains how to install user software for the printer functions, including how to set up and manage print jobs from Microsoft Windows, Apple Mac OS, and UNIX computers.

Network Operator’s Guide—explains how to set up and manage network functions using the TopAccess user functions — such as network job management and template registration — from client computers via a network.

Network Administrator’s Guide—explains the basic configuration and administration of the equipment in supported platform and network environments. It also includes guidelines for set- ting up network servers to provide various network services.

e-FilingGuide—explains how to operate the e-Filing features by using the TWAIN driver, File Downloader and e-Filing web utility.

Network Fax Guide — Preface

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Contents Network Fax Guide Software License Agreement Government Restricted Rights Trademarks and Copyright About Other Manuals About This GuideConventions Table of Contents 101 AppendixNetwork Fax Guide Table of Contents Overview Software Components Fax Driver Functional HighlightsAddress Book Viewer For e-STUDIO350/450 and e-STUDIO230/280Installing Client Software Installing the N/W-Fax Driver and Address Book Viewer Before Installing Client SoftwareWhen Address Book Viewer Has Been Installed OverviewSelect your language and click OK Installing from Client2 CD-ROMInsert the Client2 CD-ROM into the CD-ROM drive Click Yes Click NextClick Browse Check the software that you want to installReturns you to the Select Port dialog box Using the Discovery Functions to Specify the SMB Port Click Start Discovery Searching the equipment automatically Click DiscoverySelect the equipment that you want to connect and click OK TopAccessDocMon Local Discovery dialog box appears Enter each item to specify the printer address and click OK Click Manual SelectionInstalling from TopAccess Uninstalling the N/W-Fax Driver and Address Book Viewer Uninstalling the all Client2 Software When Installed Using the InstallerSelect Remove and click Next Click OK Click Yes to delete the setting filesUninstalling only N/W-Fax Diver and Address Book Viewer InstallShield Wizard dialog box appears Click the File menu and select Server Properties When Installed Using Add Printer WizardN/W-Fax driver is completely deleted Click OKNetwork Fax Guide Installing Network Fax Software Faxing from Client Computers Faxing from Windows Applications How to Fax using the N/W-Fax DriverPreparing Documents for Faxing Properties dialog box appears Setting up the N/W-Fax Options Resolution Setting up the Send PropertiesSelect From Address Book NewSpecifying Recipients Address Book Viewer is launched Network Fax Guide Faxing from Applications Destinations dialog box appears Direct Dial dialog box appears Entered recipient is added to the To list Setting up the Cover Sheet Properties Displaying the Version Information Setting up the Sender Information PropertiesSelect the date and time and click OK Delayed TransmissionSelect the font in the Font Name drop down box Sending with a Cover SheetYou can enter up to 20 characters for the reference number Managing Faxes Managing Fax Jobs using TopAccessDocMonClick the Job Status tab and Fax/Internet Fax menu Managing Fax Jobs using TopAccessClick the Fax tab Selected fax job is deleted Network Fax Guide Managing Faxes Managing Address Book Access Using Print Properties Access Using Program GroupAccessing the Address Book Viewer from the Programs group Running the Address Book ViewerNetwork Fax Guide Running Address Book Viewer Selecting Contacts for N/W-FaxMenu Bar About Address Book Viewer InterfaceMenu Bar Using CommandsTools menu Edit menuView menu Help ToolbarContext-Sensitive Menu on Browse Pane Left Pane Context-Sensitive Menu on Contents Pane Right PaneContext-Sensitive Menus Network Fax Guide Running Address Book Viewer Managing the Private Address Book About the Address BooksManaging the Public Address Book Configuring the Connection by Local DiscoveryClick Start Discovery to begin the process Network Enable IPX/SPX Search Configuring the Connection by Manual SelectionNetwork Enable TCP/IP Search DevicesEnter each item to specify the printer address Downloading the Public Address Book Select the entered device name and click OKManaging the Microsoft Outlook Address Book Configuring the Mapi Address BookGeneral tab, enter the items as described below Registering the Ldap Directory ServicesManaging the Ldap Address Book Click Add Advanced tab, enter the items as described belowFind Contact dialog box appears Click Search Repeat the procedure from to to add all required conditions Importing and Exporting the Address Book Importing dialog box appears Exporting dialog box appears Adding Contacts Manually Managing Contacts and GroupsManaging Contacts Click the File menu and select New Contact Personal tab, enter items as described below Copying Contacts from an Address Book Click the Edit menu and select Paste Click the Edit menu and select CopyDisplaying or Modifying Contacts Properties Personal Tab Sending Options tab Security Tab Removing ContactsCreating Groups Managing GroupsClick the File menu and select Delete Enter a group name in the Group Name field Click the File menu and select New GroupContinue to add contacts to the group Modifying Groups PropertiesRemoving Groups Searching Contacts Find Contact dialog box appears Click Search Repeat the procedure from to to add all required conditions Converting the Address Book Data Network Fax Guide Managing Address Book It starts converting a file Converting AddressBook dialog box appears Network Fax Guide Managing Address Book Click Convert Appendix Standard Cover Cover Sheet SamplesBusiness Cover Professional Cover Index Index Maximum number of matches to return Uninstalling FC-3511/4511 DP-3520/4520 DP-2320/2820 OME030039A0 Multifunctional Digital Systems
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