Siemens Hicom 300 H manual Using the mailbox, Retrieval from mailbox, Answering a callback request

Page 18

Answering calls and Making calls

Step by Step

Mailbox
Jones	Call
Jones	Call
Waiting call
18

Using the mailbox

Callers who dialed your number during your absence can leave a callback request in your mailbox.

You will also find mail server voice/fax messages in your mailbox (if this facility is available).

Retrieval from mailbox

The lamp is list if there are new entries in the mailbox. Press the key.

The first entry is displayed. Keep pressing the mailbox key to see the other messages.

Meaning of the display:

"Call" = callback request

for example, from Mr. Jones

Answering a callback request

The callback request is displayed.

Select and confirm.

The user is called.

Image 18

Contents HiPath 4000 Hicom 300 E/300 H CE label About these Operating InstructionsImportant Notes Environmental labelBasic Usage Instructions OptiPoint 500 economy basic/standardPermanently assigned function keys How to use this user guide DisplayUsing a function key How to activate functionsVia the Service Menu DirectlyAdditional multiline and team functions Which functions can be used?Basic and enhanced functions Additional executive/secretary functionsHow to make best use of your tele- phone How to activate functions Basic Usage InstructionsMaking calls Telephone settings Calling several persons simultaneouslyUsing a different telephone Storing numbers, system functionsMaking multiline and team calls Relocating with the telephoneAdvice for users IndexQuick-reference operating instructions appendix Ending a call Answering a call with the handsetAnswering a call via the speaker key speakerphone Ending the callOpen listening Switching to speakerphoneSwitching to the handset To activateAnswering the waiting call Using the call waiting functionActivating/deactivating call waiting Ending the waiting call, resuming the first callAnswering a callback request Using the mailboxRetrieval from mailbox Meaning of the displayTimed reminders Deleting mailbox entriesTerminating mailbox retrieval Incoming call on loudspeaker voice calling Activating/deactivating stop voice calling Answering a call on the headsetMalicious call holding Dialing with the handset on-hook Making callsDialing with the handset off-hook Called party is busy or does not answerSuppressing your number on called party’s display Direct call to a colleague via loudspeaker voice callingEntering commands with tone dialing Dtmf suffix dialing Alternating between two calls toggling To switch to the waiting partyMaking a second call consultation Release the second call return to the first callSetting up a conference call System-supported conferenceSetting up a conference from a waiting call Setting up a conferenceSetting up a conference from a consultation call Starting a conference from a single callIf the new user does not answer Expanding the conferenceCalling and adding another user Expanding the conference from a consultation callTransferring the conference Accepting a waiting call and adding it to the confer- enceViewing member information Disconnecting the last member addedDuring the conference Putting the conference on holdExtending the call with prior announcement Using the switchover buttonTransferring a call Extending the call without prior announcementToggling ConsultationGroup call Using saved numbers to make calls Using a call list missed callsViewing the call log Saved number redial Dialing a number from the call logDeleting an entry from the call log Last number redial Dialing with repertory keysDialing with individual speed dialing numbers Dialing with system speed dialing numbersSetting up a project call Making project callsCall duration display Storing a callback request Using the callback functionIf you do not get through Rejecting a callback requestCanceling an entry that is displayed Camping on a colleague’s callEnding Overriding a colleague’s call intrude Telephone settings Adjusting the ringing tone volumeAdjusting the ringing tone pitch Setting the volume of the alerting tone Backlit Display Adjusting the display contrast onlyAdjusting the angle of the display HiPathLocking your telephone Preventing unauthorized dialingSelecting the language for user prompts displays Enabling the telephone againSelecting a language Storing a repertory dialing number on a key If you made a mistake during inputStoring a number for redialing Storing a caller’s number or a number that has been dialedStoring any number Saving individual speed dialing numbers Saving a function on a keyCancelling a saved reminder Saving timed remindersChecking the telephone Checking its functionalityChecking the assignment of functions to keys Using call forwarding Forwarding callsFixed forwarding Programming/changing a forwarding destination Activating/deactivating fixed forwardingDeactivating fixed forwarding in the idle menu Activating and deactivating with call forwarding keyDeleting the destination for fixed forwarding Variable forwarding Selection of a variable forwarding typeProgramming/changing the forwarding destination Deleting a forwarding destinationActivating variable forwarding Deactivating variable forwarding Checking forwardingActivating and deactivating forwarding using switch Automatic call forwardingDeactivating variable forwarding in the idle menu Forwarding calls for a different terminal Press the key. The lamp lights up Confirm Select and confirm Checking/deactivating call forwarding for another telephone Checking/deactivating call forwarding for fax, PC or busyOr To check Changing call forwarding for another terminal Using a different telephone in the same way as your own Identifying yourself with PIN and dialingEntering the PIN for your own HiPath 4000 or Hicom Dialing after successful identificationCall forwarding follow me after successful identification If you logged on with a PIN Deactivating identification at the other telephoneIdentification with the chip card If you logged on with a chip cardDisconnecting the telephone from its present station line Reconnecting the telephone at the new station lineRelocating with the telephone Using line keys Making multiline and team callsPrimary line Activating the preview function PreviewDifferent states of line key lamps Deactivating the preview functionTaking calls on line keys Taking calls in the order offeredTaking calls with priority With the Ringer Cutoff key configured Via the Service MenuActivating/deactivating ringer Dialing with line keys Dialing with automatic line seizureDialing with selectable line seizure With the Show Used Line key configured Identifying the line usedAlternating between different lines Ending a call on a line key With the privacy key configuredPrivacy Allowing overridePreventing override Terminating a connection on a line keyHolding a call on a line key and picking it up again Placing on holdResuming the call Picking up a held call Forwarding calls for linesWith the call forwarding key Activating fixed call forwarding for a line without storing Cancelling the fixed call forwarding destination Deactivating call forwarding for a lineCourse of a call Picking up a specific team callTelephone in the idle state Ending the waiting call back to the firstTaking a call in a hunt group Having the number of the called station displayedParking the call Automatic parking and resumption of a callManual parking and resumption of a call ParkingPicking up a call on hold Calling a team member directlyLamp statuses of direct station selection DSS keys Taking a call for a direct station selection DSS user Lamp is not lit the user is not making a callLamp is lit the user is making a call Making a call to the executive/secretary Making calls in an executive/sec- retary teamCalling executive or secretary’s office Lamp is not lit the secretary is not making a callTaking a call for the executive during a call in progress Taking a call for the executive in the secretary’s officeExtending a call to the executive Lamp is lit the secretary is making a callForwarding calls directly to the executive Taking a call on the executive’s telephoneTaking calls for other executive/ secretary teams Parking a call at the first telephoneResuming a call at the second telephone Activating/deactivating call waiting for executive Calling a messengerUsing the call signal function To activate deputyTo deactivate deputy Labeling, documentation and accessories Labeling Key FieldsAttaching a Station Number Label DocumentationAccessories OptiPoint key moduleUse of computer-aided telephone applications Advice for users TroubleshootingCare of the telephone Dealing with error messages on the display Possible causePossible response Who to contact if a problem occurs Index Individual speed dialing numbers100 43$643360+7330%630-094 HiPath 4000 Hicom 300 E/300 H Page Important functions at a glance Saved number redialSetting up a conference call Maximum Service Menu functions available