Siemens Hicom 300 E Using the call signal function, To activate deputy, To deactivate deputy

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Making calls in an executive/secretary team

Step by Step

Deputy

Deputy

Using the call signal function

If a call signal key has been configured on your execu- tive telephone you can generate a call signal on a partic- ular destination telephone (for example, in the secre- tary's office) by pressing this key. When a call signal is received the number of the calling telephone is dis- played briefly on the destination telephone.

The key can be pressed (once or several times) when the phone is idle or while a call is in progress.

If the Call Signal function has not been configured, you can generate a call signal at a destination telephone by lifting the handset and entering the call-signal code number.

Designating a deputy for the secretary

The calls for the executive that are normally received in the secretary’s office can be diverted to a different tele- phone. A Function Transfer key must be configured for this purpose. The procedure is the same as described in the section "Saving a repertory dialing number on a key" (Æ page 48) - in this case for a deputy.

To activate deputy:

Press the key. The lamp lights up.

To deactivate deputy:

Press the key. The lamp goes out.

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Contents HiPath 4000 Hicom 300 E/300 H Environmental label About these Operating InstructionsImportant Notes CE labelOptiPoint 500 economy basic/standard Basic Usage InstructionsPermanently assigned function keys Display How to use this user guideDirectly How to activate functionsVia the Service Menu Using a function keyAdditional executive/secretary functions Which functions can be used?Basic and enhanced functions Additional multiline and team functionsHow to make best use of your tele- phone Basic Usage Instructions How to activate functionsMaking calls Calling several persons simultaneously Telephone settingsStoring numbers, system functions Using a different telephoneRelocating with the telephone Making multiline and team callsIndex Advice for usersQuick-reference operating instructions appendix Ending the call Answering a call with the handsetAnswering a call via the speaker key speakerphone Ending a callTo activate Switching to speakerphoneSwitching to the handset Open listeningEnding the waiting call, resuming the first call Using the call waiting functionActivating/deactivating call waiting Answering the waiting callMeaning of the display Using the mailboxRetrieval from mailbox Answering a callback requestDeleting mailbox entries Timed remindersTerminating mailbox retrieval Incoming call on loudspeaker voice calling Answering a call on the headset Activating/deactivating stop voice callingMalicious call holding Called party is busy or does not answer Making callsDialing with the handset off-hook Dialing with the handset on-hookDirect call to a colleague via loudspeaker voice calling Suppressing your number on called party’s displayEntering commands with tone dialing Dtmf suffix dialing Release the second call return to the first call To switch to the waiting partyMaking a second call consultation Alternating between two calls togglingSystem-supported conference Setting up a conference callStarting a conference from a single call Setting up a conferenceSetting up a conference from a consultation call Setting up a conference from a waiting callExpanding the conference from a consultation call Expanding the conferenceCalling and adding another user If the new user does not answerAccepting a waiting call and adding it to the confer- ence Transferring the conferencePutting the conference on hold Disconnecting the last member addedDuring the conference Viewing member informationExtending the call without prior announcement Using the switchover buttonTransferring a call Extending the call with prior announcementConsultation TogglingGroup call Using a call list missed calls Using saved numbers to make callsViewing the call log Dialing a number from the call log Saved number redialDeleting an entry from the call log Dialing with repertory keys Last number redialDialing with system speed dialing numbers Dialing with individual speed dialing numbersMaking project calls Setting up a project callCall duration display Rejecting a callback request Using the callback functionIf you do not get through Storing a callback requestCamping on a colleague’s call Canceling an entry that is displayedEnding Overriding a colleague’s call intrude Adjusting the ringing tone volume Telephone settingsAdjusting the ringing tone pitch Setting the volume of the alerting tone HiPath Adjusting the display contrast onlyAdjusting the angle of the display Backlit DisplayPreventing unauthorized dialing Locking your telephoneEnabling the telephone again Selecting the language for user prompts displaysSelecting a language If you made a mistake during input Storing a repertory dialing number on a keyStoring a caller’s number or a number that has been dialed Storing a number for redialingStoring any number Saving a function on a key Saving individual speed dialing numbersSaving timed reminders Cancelling a saved reminderChecking its functionality Checking the telephoneChecking the assignment of functions to keys Forwarding calls Using call forwardingFixed forwarding Activating/deactivating fixed forwarding Programming/changing a forwarding destinationActivating and deactivating with call forwarding key Deactivating fixed forwarding in the idle menuDeleting the destination for fixed forwarding Selection of a variable forwarding type Variable forwardingDeleting a forwarding destination Programming/changing the forwarding destinationActivating variable forwarding Checking forwarding Deactivating variable forwardingAutomatic call forwarding Activating and deactivating forwarding using switchDeactivating variable forwarding in the idle menu Forwarding calls for a different terminal Press the key. The lamp lights up Confirm Select and confirm Checking/deactivating call forwarding for fax, PC or busy Checking/deactivating call forwarding for another telephoneOr To check Changing call forwarding for another terminal Identifying yourself with PIN and dialing Using a different telephone in the same way as your ownDialing after successful identification Entering the PIN for your own HiPath 4000 or HicomCall forwarding follow me after successful identification If you logged on with a chip card Deactivating identification at the other telephoneIdentification with the chip card If you logged on with a PINReconnecting the telephone at the new station line Disconnecting the telephone from its present station lineRelocating with the telephone Making multiline and team calls Using line keysPrimary line Deactivating the preview function PreviewDifferent states of line key lamps Activating the preview functionTaking calls in the order offered Taking calls on line keysTaking calls with priority Via the Service Menu With the Ringer Cutoff key configuredActivating/deactivating ringer Dialing with automatic line seizure Dialing with line keysDialing with selectable line seizure Identifying the line used With the Show Used Line key configuredAlternating between different lines Allowing override With the privacy key configuredPrivacy Ending a call on a line keyTerminating a connection on a line key Preventing overridePlacing on hold Holding a call on a line key and picking it up againResuming the call Forwarding calls for lines Picking up a held callWith the call forwarding key Activating fixed call forwarding for a line without storing Deactivating call forwarding for a line Cancelling the fixed call forwarding destinationEnding the waiting call back to the first Picking up a specific team callTelephone in the idle state Course of a callHaving the number of the called station displayed Taking a call in a hunt groupParking Automatic parking and resumption of a callManual parking and resumption of a call Parking the callCalling a team member directly Picking up a call on holdLamp statuses of direct station selection DSS keys Lamp is not lit the user is not making a call Taking a call for a direct station selection DSS userLamp is lit the user is making a call Lamp is not lit the secretary is not making a call Making calls in an executive/sec- retary teamCalling executive or secretary’s office Making a call to the executive/secretaryLamp is lit the secretary is making a call Taking a call for the executive in the secretary’s officeExtending a call to the executive Taking a call for the executive during a call in progress Taking a call on the executive’s telephone Forwarding calls directly to the executiveParking a call at the first telephone Taking calls for other executive/ secretary teamsResuming a call at the second telephone Calling a messenger Activating/deactivating call waiting for executiveTo activate deputy Using the call signal functionTo deactivate deputy Labeling Key Fields Labeling, documentation and accessoriesDocumentation Attaching a Station Number LabelOptiPoint key module AccessoriesUse of computer-aided telephone applications Troubleshooting Advice for usersCare of the telephone Possible cause Dealing with error messages on the displayPossible response Who to contact if a problem occurs Individual speed dialing numbers Index100 43$643360+7330%630-094 HiPath 4000 Hicom 300 E/300 H Page Saved number redial Important functions at a glanceSetting up a conference call Maximum Service Menu functions available