Polycom 500 manual Updating Your Presence Setting, Managing Buddies, Updating Your Buddy List

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Polycom VVX 500 Business Media Phone User Guide

Updating Your Presence Setting

Your presence setting indicates your status—either online, busy, be right back, away, out to lunch, offline, or do not disturb. Update your presence setting so that other users can monitor your status from their phones. When you select a presence setting other than online, the setting scrolls under the time display on the status bar, as shown next.

To update your presence setting:

1From Lines view, tap My Status. Or, tap Settings from Home view, and tap Features > Presence > My Status.

2From the My Status screen, tap the status you want.

The status you select is sent to phones watching you. Presence information will also be sent to watching phones when you go off-hook or enable Do Not Disturb.

User Tip: How to Automatically Change Your Status When Your Phone is Idle

You can enable your phone to automatically set your status to Away if your phone is idle for a certain length of time. After you touch the screen or press a key on your phone, your status changes to Available again. To enable this feature, tap Settings from Home view, and tap Basic > Preferences > Presence > Idle Timeout. From the Idle Timeout screen, enable an office hours or off hours timeout period, and enter the number of minutes your phone should be idle before your status changes to Away. For steps on how to set your office hours, see Changing Your Office Hours.

Managing Buddies

Manage your buddies by selecting the contacts whose presence you want to monitor. These contacts form your Buddy list. You add buddies to your Buddy list from your Contact Directory.

Updating Your Buddy List

You can update your Buddy list by updating the contacts in your Contact Directory.

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Contents Polycom VVX Business Media Phone Trademark Information Patent InformationDisclaimer Limitation of LiabilityContents Setting Up and Managing Conference Calls Using Buddy ListsResponding to Incoming Calls During CallsReceiving PTT Broadcasts When You’re Not in an Active Call Polycom Limited Warranty and Limitation Liability Logging into PhonesPlacing Calls from Phones that are in the Logged-Out State Locking the PhoneEnd-User License Agreement for Polycom Software 103 Page How to Use this Guide Who Should Read this GuideConventions Used in this Guide Disabled Web Info Accessing Phone Guides Related DocumentsGetting Started Phone Keys and HardwarePhone Views Web Info Additional Phone HardwareTroubleshooting Why Can’t I Access a Certain View? Home ViewUser Tip Displaying Home View Icons Lines View Active Call View Calls ViewDark green Active call User Tip Navigating Back to Calls ViewUnderstanding Phone Icons and Status Indicators Icon DescriptionNavigating Your Phone Interface If you want to… Do this…Entering Data and Updating Fields Encoding OptionsUsing the Onscreen Keyboard To use the onscreen keyboardUsing the Dialpad Keys on the Phone Console Cleaning the Touchscreen To clean the touchscreenConfiguring Your Phone Using the Web Configuration Utility Web Info How to Register Your PhoneRegistering the Phone To access the Web Configuration Utility for your phone Web Info Using the UtilityUsing Basic Features About Your Phone’s Call-Handling CapabilitiesTroubleshooting Why Doesn’t the Speakerphone Work? User Tip Making the Headset the Default Call PathAnswering Calls Answering Another Call Answering on a Shared Line Answering Calls AutomaticallyManaging Multiple Calls Placing Calls Calling from the DialerUser Tip Choosing URLs or Numbers Mode from the Dialer Placing Calls from Favorites, Lists, and DirectoriesTo call from the Dialer To call from the Recent Calls listRedialing Numbers To call from your Favorites listTo call from your Directory To redial a numberUsing Headsets Web Info More Information About HeadsetsTroubleshooting Why Doesn’t My Headset Work with My Phone? Ending CallsEnabling Headset Memory Mode Responding to Incoming CallsIgnoring Incoming Calls To ignore or silence a callDuring Calls Rejecting Incoming CallsForwarding Incoming Calls to Another Party To reject an incoming callHolding Calls Transferring CallsTo hold a call To resume a held callSetting Up and Managing Conference Calls To set up a conference callUser Tip How to Quickly Set Up a Conference To perform a blind transferHolding and Resuming Conference Calls Ending Conference CallsSplitting Conference Calls into Two Held Calls Changing the Way Calls are Answered Managing Conference Call ParticipantsTo manage a conference call participant To disable call forwarding Forwarding All Calls to Another PartyTo forward all calls to another party User Tip Call Forwarding on a Call-by-Call BasisUsing Do Not Disturb Tap Auto Divert, and tap EnabledRejecting Calls from a Contact Diverting Calls from a Contact to Another PartyUsing Do Not Disturb with Multiple Lines Listening to Voicemail To listen to voicemail messagesTimesaver Quickly Accessing Recent Calls Recent CallsTo view Recent Calls To manage a call record To customize the listTo clear certain calls from the list Working with Your Contact Directory To view your Contact DirectoryTo view contact information To search for a contactTo dial a contact To add a contactTo update a contact’s information Working with a Corporate Directory To delete a contactTo view the Corporate Directory To search the Corporate DirectoryControlling What is Heard Updating the Incoming Call RingtoneTo dial a Corporate Directory contact To add a contact to your local Contact DirectoryChanging the Speaker Volume Changing the Ringer VolumeChoosing Where You Hear Sound Effects Updating a Contact’s RingtoneManaging Favorites To see your Favorites list To see your Favorites from Home or Lines viewTo make a contact a Favorite Add to FavoritesWorking with Shared Lines To reorder your FavoritesTo delete a Favorite Using Basic Features Page Using Advanced Features Using Buddy ListsUpdating Your Presence Setting To update your presence settingManaging Buddies Updating Your Buddy ListTo update your Buddy list User Tip How to Access Your Blocked and Watcher ListsBlocking Contacts from Viewing Your Status To block or unblock a contact from viewing your statusTimesaver How to Quickly Unblock a Contact Monitoring BuddiesIntegrating with Microsoft Lync Server To monitor buddies from… Do this…Adding Buddies to Your Buddy List To add a buddy to your Buddies listTo delete a buddy from your Buddies list Recording Calls Web Info How Do I Attach a USB Flash Drive to My Phone?Polycom VVX 500 Business Media Phone User Guide To record a call Web Info Supported USB Flash DrivesTo record a conference To pause and resume a recordingPlaying Recorded Calls Using the Browser Navigating the Main Browser Entering Information in the Main BrowserBroadcasting Messages Using Push-to-Talk and Group Paging Push-to-Talk ModeSending and Receiving PTT Broadcasts To send a PTT broadcast Tap End PTTTimesaver Automatically Sending a PTT Broadcast Replying to PTT Broadcasts Receiving PTT BroadcastsAdjusting the Volume of PTT Broadcasts Changing Where Broadcasts are PlayedUpdating the Default Channel Ending PTT BroadcastsGroup Paging Mode Allowing PTT Broadcasts to Play During Active CallsSending and Receiving Pages To send a Timesaver Automatically Sending aAdjusting the Volume of Pages Changing Where Pages are PlayedUpdating the Default Paging Group Using the Calendar Updating Paging Group SubscriptionsAllowing Pages to Play During Active Calls Troubleshooting Why Doesn’t the Calendar Display Anymore? Opening and Closing the CalendarTroubleshooting Why Doesn’t the Calendar Display? Navigating Month ViewNavigating Day View Navigating Meeting View Working with Meeting RemindersTroubleshooting Why Don’t My Meeting Reminders Display? Joining Meetings from the CalendarTo join a meeting from a meeting reminder Using a Mouse and Keyboard with Your Phone Using Your Computer’s Mouse and Keyboard with Your PhoneWeb Info Where is the USB Port on My Phone? To join a meeting from Meeting viewStarting and Stopping Polycom Desktop Connector To quit Polycom Desktop ConnectorPress this on your keyboard… To do this on your phone… Using a USB Keyboard with Your Phone Logging into Phones Logging In and Out of a PhonePlacing Calls from Phones that are in the Logged-Out State To log in to a phoneTo log out of a phone Changing Your Password To change your user passwordLocking the Phone About Your User Password Locking and Unlocking Your PhoneTo lock your phone Timesaver a Quick Way to Lock Your PhoneAccessing Features with Your Login Credentials Calling and Answering from a Locked PhoneTroubleshooting What Happens if I Can’t Access Features? Page Changing the Language on Your Phone Changing the Time and Date DisplayChanging the Backlight Changing the Background Picture Web Info Adding a Web Page as the Background on Your PhoneUsing One of Your Own Pictures as the Background Picture To change the background pictureSetting Up Screen Savers To set up a screen saver of your picturesUser Tip Using Your Phone as a Digital Picture Frame Displaying Screen SaversTap Screen Saver, and tap Enabled Interrupting and Disabling Screen SaversUsing the Phone as a Picture Frame Using Power-Saving Mode Changing Timeouts User Tip Determining Which Idle Timeout AppliesChanging Your Office Hours Polycom VVX 500 Business Media Phone User Guide Administrative Tasks Investigating Phone WarningsUpdating Phone Configuration To update your phone’s configurationRestarting the Phone To restart the phoneTesting Phone Hardware Page Service Agreements Polycom Limited Warranty and Limitation LiabilityGoverning Law Limitations of LiabilityWarranty Exclusive ExclusionsSafety and Compliance Installation InstructionsPart 15 FCC Rules Class B Digital Device or PeripheralPlugs Acts as Disconnect Device Industry Canada ICCE and Vcci Mark CE Mark R & TTE Directive EU only 101 Recommended Operating Ambient Temperatures Echo CancellationRussian Compliance New Zealand TelepermitEnd-User License Agreement for Polycom Software Support Services Upgrades Limitation of Liability USA

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