Polycom 3725-26470-004/A manual Searching the Directory, Adding, Editing, and Deleting Favorites

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User’s Guide for Polycom HDX Desktop Systems

Polycom HDX systems support up to 1,000 Favorites. They can also support one of the following:

•Up to 200 additional Favorites with presence when registered with Microsoft Office Communications Server.

•Up to 200 additional Favorites with presence when registered with a Polycom Converged Management Application™ (CMA®) system.

•Up to 4,000 contacts from up to 5 servers, which appear in the Global Directory group, when registered with to Polycom GDS server.

Searching the Directory

1Press Directory on the keypad.

2Open a specific group folder if you want to narrow your search results.

3 Enter a name in the search field by:

—Spelling the name using the number buttons on the keypad

—Spelling the name using the onscreen keyboard or by pressing Keyboard on the keypad

Scroll through the list of names using the Up and Down

arrow buttons or

Zoom on the keypad.

4If the search does not start as soon as you enter a character in the search

field, select the Search button.

Adding, Editing, and Deleting Favorites

You can create Contacts and groups and save them in the Polycom HDX system directory. Any changes appear in Favorites.

To add a Contact to Favorites:

1Press Directory on the keypad.

2If you have groups within Favorites, make sure that you have opened the group where you want the new Contact to appear. To open a group, select it. The name of the group that is open appears at the top of the screen—for example, Directory - Favorites.

3Select Options > Add a Contact.

4 Select Create Contact.

Polycom, Inc.

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Contents User’s Guide for Polycom HDX Desktop Systems USA Contents User’s Guide for Polycom HDX Desktop Systems User’s Guide for Polycom HDX Desktop Systems Using the Polycom HDX 4000 KeypadCalling and Answering Powering the System On and OffPlacing a Call Answering a CallCalling from the Recent Calls List Calling from the Favorites Screen Select System Utilities Calendar from the Home screen Ending a CallPoints to note about special dialing scenarios Types of Video Calls You Can MakeFrom You can call By dialing Participating in an Encrypted Call Using Your Polycom HDX 4000 Series as a Computer MonitorResolution Refresh Rates Hz Near or Selecting and Adjusting a Camera or Other Video SourceControlling What You See Setting and Using Camera Presets Changing the Layout during a Video Call Switching Between Full-Screen Video and the Home ScreenButton to scroll through the following screen layouts LayoutSend Computer button Muting the Microphone Adjusting the Monitor BrightnessAdjusting Volume Controlling What You HearPoints to note about muting the microphone Showing ContentUsing a Headset or Desktop Speakers Points to note about People+Content IP Showing Content with People+Content IPShowing Content with Polycom People on Content Working with Directory Entries and Favorites Select People on ContentSelect Options Add a Contact Select Create Contact Searching the DirectoryAdding, Editing, and Deleting Favorites Specify the following information Setting DescriptionPoints to note about deleting contacts Directory GroupsSelect Add from Directory Choose Options Add to FavoritesPoints to note about groups Select Options New GroupIcon Presence Description Refreshing Entries from the Polycom Global Directory ServerContacts with Presence Select Group Polycom GDS Select Options RefreshPlacing a Multipoint Call Including Multiple Sites in CallsTo place a multipoint call by adding sites to a call Multipoint Viewing Modes Passwords for Multipoint CallsUsing Chair Control for Multipoint Calls Hosted by Allows chair control if Click Place a CallChanging the Way Calls Are Answered Temporarily Refusing CallsScroll to Mute Auto Answer Calls and press Answering Video Calls AutomaticallyMuting Automatically Answered Video Calls Press the Answer soft key on the conference phone Logging In and OutUser’s Guide for Polycom HDX Desktop Systems Using Polycom Conferencing for Microsoft Outlook Managing Contacts Using Office Communicator Icon Presence State Description Polycom Solution SupportUsing Avaya Network Features with Video Calls Allowing the Far Site to Control Your Camera Displaying the Far Site’s Name When the Call ConnectsCustomizing Your Workspace Scroll to Backlight Compensation and press Hearing Audio Confirmation When You DialAdjusting for Room Lighting Scroll to Keypad Audio Confirmation and press

3725-26470-004/A specifications

The Polycom 3725-26470-004/A is a versatile and highly effective conference phone designed to enhance communication in professional environments. Known for its robust audio quality and user-friendly interface, this device has become a staple in conference rooms, huddle spaces, and executive offices around the globe.

One of the key features of the Polycom 3725-26470-004/A is its exceptional sound quality. Equipped with Polycom's patented HD Voice technology, it delivers crystal-clear audio that allows every participant to be heard distinctly, even in larger spaces. This is crucial for maintaining clarity and engagement during meetings. The device includes advanced microphone technology, providing 360-degree coverage to capture voices from all angles, ensuring that no one is left out of the conversation.

The Polycom 3725-26470-004/A is designed with ease of use in mind. It features a simple and intuitive interface, making it accessible for users of all technical abilities. The device comes with a large, backlit display that provides visibility of calls, contacts, and meeting information even in low-light environments. Quick access buttons allow users to initiate calls, adjust volumes, or mute their microphone with ease.

Integration capabilities are another notable aspect of the Polycom 3725-26470-004/A. It is designed to work seamlessly with various unified communication platforms, including Microsoft Teams, Zoom, and Skype for Business. This flexibility allows organizations to incorporate the device into their existing communication infrastructure with minimal hassle.

The build quality of the Polycom 3725-26470-004/A is also impressive. It boasts a sleek, professional design that fits well with modern office aesthetics. The materials are durable, ensuring that the device can withstand the rigors of daily use in a busy work environment.

Power options for the Polycom 3725-26470-004/A include both a traditional AC power supply and Power over Ethernet (PoE), giving users greater flexibility for placement without the need for additional power outlets.

Overall, the Polycom 3725-26470-004/A stands out as a top choice for businesses seeking a reliable, effective, and feature-rich conference phone solution. Its blend of superior audio quality, user-friendly design, and extensive integration capabilities makes it an invaluable tool for enhancing communication and collaboration in any professional setting.
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