Polycom 32x manual Working with Your Contact Directory, Searching Your Contact Directory

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SoundPoint IP 32x/33x User Guide

Working with Your Contact Directory

You can enter 99 contacts in your phone’s local contact directory.

You can dial or search for a contact in this directory, or add, edit, and delete contacts.

You may have access to portions of your corporate directory through your phone. The contacts that you can see are determined by your system administrator. You can place calls to contacts in your corporate directory. You may be able to add contacts from the corporate directory to your local contact directory.

With your contact directory, you can:

•Dial contacts. See Calling from Directories.

•Search for contacts. See Searching Your Contact Directory. If you can update your contact directory, you can also:

•Add contacts manually, from call lists, or from your Corporate Directory. See Adding Contacts to Your Contact Directory.

•Update contact information. See Updating Your Contact Directory.

•Delete contacts. See Deleting Contacts from Your Contact Directory.

Searching Your Contact Directory

Search for a contact by scrolling through the directory, entering specific search criteria.

To search for a particular contact in the local contact directory:

•Press the Dir soft key.

•Select the local contact directory if it does not appear automatically by pressing the Select key.

•Search for a contact using the dial pad.

You can change the directory search parameter used. By default, it is the contact’s last name. For more information, see Saving the Contact Directory Search Filter.

The first time a dial pad key is pressed, the first entry whose last name starts with a character that matches the first letter on the key label will be retrieved. The second key press repeats the process using the second letter on the key and so on.

For example, to find a directory contact entry whose last name begins with J, press the 5 key twice. To find the first entry whose last name starts with R, press the 7 key three times.

Adding Contacts to Your Contact Directory

You can add contacts to your local Contact Directory in the following ways:

•Manually (if you have permission to update your local Contact Directory). See Adding Contacts Manually.

•From a call list. See Adding Contacts from Call Lists.

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Contents Polycom SoundPoint IP 32x/33x User Guide Trademark Information Patent InformationDisclaimer Copyright NoticeContents Alternating Between Handset, Headset, and Speakerphone Using the Advanced Features of Your Phone Customizing Your Phone Introduction About This GuideWho Should Read This Guide? How This Guide is OrganizedWhat’s New in This Guide Conventions Used in This GuideFollowing typographic conventions are used in this guide Getting Help and Support Recommended ReferencesCustomer Feedback Getting Started with Your Phone Introducing Phone Components Understanding the Phone KeypadGetting Started with Your Phone What Displays on the Screen? Phone IconsNavigating Menus, Lists, and Fields Timesaver Page Up and Page Down ShortcutsEntering Data and Editing Fields User Tip Entering Special CharactersRegistering the Phone Troubleshooting Phone IssuesWeb Info Registering Standalone Phones Using the Polycom Web Configuration Utility To access the Web Configuration Utility for your phoneUsing Your Phone Calling and AnsweringAnswering Calls Answering When Not in Another CallUser Tip Answering Calls While Your Phone is Locked Answering When in Another Call To answer a call using the handsetTo answer a call using Handsfree Speakerphone mode To answer a call using the headsetSoundPoint IP 32x/33x User Guide Answering Calls When the Phone has Multiple Call Appearances Placing CallsCalling Using the Handset To place a call using the handsetCalling Using the Speakerphone Calling Using a HeadsetTo place a call using Handsfree Speakerphone mode To place a call using a headsetCalling Using the Dial Key Ending CallsCalling from Directories Calling by Speed DialingUsing a Headset Enabling Headset Memory ModeTroubleshooting Dealing with Electrostatic Discharge Timesaver Quickly Ending a CallUsing Electronic Hookswitch To enable Headset Memory ModeSelect Settings Basic Preferences Headset Headset Memory To activate Headset Memory ModeUser Tip Anwering a Call when Silent Ringing is Enabled Ignoring Incoming CallsRejecting Incoming Calls To ignore a callDuring Calls Alternating Between Handset, Headset, and SpeakerphoneHolding and Resuming Calls User Tip Muting Yourself During a ConferenceHandling Multiple Calls on Hold Transferring CallsPerforming a Consultative Transfer To perform a consultative transfer Performing a Blind TransferTo perform a blind transfer Setting Up Conferences To set up a conference call using the Conf soft keyHosting Conference Calls User Tip Dialing a Phone NumberHolding and Resuming Conference Calls Splitting Conference CallsEnding Conference Calls To enable call forwarding to another party Changing the Way Calls Are AnsweredForwarding All Calls to Another Party To end a conference callTo disable call forwarding Rejecting Calls from a Contact Temporarily Refusing All Calls Do Not Disturb Troubleshooting I Can’t Reject Calls on a Shared Line Diverting Calls from a Contact to Another Party To divert incoming calls from a contact to a third partyWorking with Call Lists Multiple Lines and Do Not DisturbTo manage the listed calls Managing Call ListsUser Tip Shortcuts to Call Lists Searching Your Contact Directory Working with Your Contact DirectoryAdding Contacts to Your Contact Directory To add a contact manually Adding Contacts ManuallyUser Tip Adding the First Contact Adding Contacts from Call Lists To add a contact from a call listUpdating Your Contact Directory To update a contactUser Tip Verifying Contacts or Adding More Information To delete a contact from the local contact directory Deleting Contacts from Your Contact DirectoryTimesaver Quickly Updating Contacts Working with Your Corporate Directory Searching Your Corporate DirectorySee Searching Your Corporate Directory Controlling What is Heard Select Settings Basic Ring TypeChanging the Ring Tone Changing the Ring Tone for Your PhoneChanging the Speaker Volume Changing the Ringer VolumeChoosing Where You Hear Sound Effects Setting Ring Tones for ContactsManaging Speed Dials To add or edit a speed dial index for an existing contact Assigning Speed Dial IndexesTo assign a new speed dial key Accessing Voicemail Timesaver Quickly Accessing VoicemailTo listen to voice messages User Tip Assigning Speed Dial Index ValuesWorking with Multiple and Shared Lines Supporting Multiple LinesSupporting Multiple Line Keys Per Line Supporting Multiple Call AppearancesSupporting Shared Lines Locking and Unlocking Your Phone About Your User Password To change your user passwordLocking and Unlocking Your Phone To lock your phoneDefault setting is Allow ringing when locked Calling and Answering from a Locked PhoneTo unlock your phone To call an authorized number from a locked phoneLogging Into Phones To answer a call on a locked phoneLogging In and Out of a Phone To log in to a phoneTo log out of a phone Changing Your User Password Placing Calls from Phones that are in the Logged Out StateUsing Your Phone Page Troubleshooting I Can’t Access Automatic Call Distribution Using the Advanced Features of Your PhoneSIP-B Automatic Call Distribution Setting ACD Agent Availability Logging Into and Out of ACDUsing Buddy Lists Updating Your Presence SettingsManaging Buddies Updating Your Buddy ListIntegrating With Microsoft Live Communications Server Blocking and Unblocking Your BuddiesTo add or delete a contact from your buddy status list To block or unblock a contact from your buddy listUsing the Advanced Features of Your Phone Push-to-Talk Mode Broadcasting Messages Using Push-to-Talk and Group PagingSending and Receiving PTT Broadcasts Timesaver Sending a PTT Broadcast to the Default Channel To send a PTT broadcastReceiving PTT Broadcasts Adjusting the Volume of PTT Broadcasts Changing Where Broadcasts are PlayedReplying to PTT Broadcasts Ending PTT BroadcastsUpdating Channel Subscriptions Updating the Default ChannelAllowing PTT Broadcasts to Play During Active Calls Group Paging Mode Sending and Receiving PagesSending Pages To send aTimesaver Sending a Group Page to the Default Paging Group Receiving PagesChanging Where Pages are Played Adjusting the Volume of PagesUpdating the Default Paging Group Updating Paging Group Subscriptions Allowing Pages to Play During Active CallsUpdating Your Phone’s Configuration To update your phone’s configurationRestarting Your Phone To restart the phonePage Customizing Your Phone To configure the time and dateChanging the Time and Date Display Select Settings Basic Backlight Intensity Changing the BacklightChanging the Backlight Brightness To modify the backlight intensityChanging the Backlight Timeout Select Settings Basic Preferences Directory search Changing the LanguageSaving the Contact Directory Search Filter To change the languageUser Tip Contact Directory Reconfiguration Page Troubleshooting Your Phone Power and Startup IssuesAccess to Screen and Systems ControlsCalling There is no dial toneService Unavailable message displays on the screen DisplayAudio Testing Phone HardwareProductivity Suite SoundPoint IP 32x/33x User Guide Polycom UC Software Menu System SoundPoint IP 32x/33x User Guide Polycom UC Software Menu System SoundPoint IP 32x/33x User Guide Safety Notices Warranty Exclusive Safety and ComplianceRussian Compliance End-User License Agreement for Polycom Software Grant of LicenseSupport Services Termination Limitation of Liability USA
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