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Brother FAX-T96, MFC-9030, MFC-9070 Viewing Items in ScanSoft™ PaperPort® for Brother, 14 Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge®

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14 Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge®

ScanSoft™ Paper Port® for Brother is a document management application. You will use PaperPort® to view scanned documents. PaperPort® has a sophisticated, yet easy-to-use, filing system that will help you organize your documents. It allows you to combine or “stack” documents of different formats for printing or filing. PaperPort® can be accessed through the PaperPort® program group.

The complete ScanSoft™ PaperPort® User Guide, including ScanSoft™ TextBridge® OCR, is in the Manuals section on the CD-ROM. This chapter is only an introduction to the basic operations. When you install MFC Software Suite, ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge® OCR are installed with it automatically.

To Uninstall PaperPort® and ScanSoft™ TextBridge®

Select Start, Settings, Control Panel, Add/Remove Programs and the

Install/Uninstall tab. Select PaperPort® from the list and click the Add/Remove button.

Viewing Items in ScanSoft™ PaperPort® for Brother

PaperPort® provides several ways to view items: Desktop View displays a thumbnail, a small graphic that represents each item in a Desktop or folder. Items in the selected folder appear on the PaperPort® Desktop. You can see PaperPort® items (MAX files) and non-PaperPort®items (files created using other applications).

Non-PaperPort®items include an icon that indicates the application that was used to create the item; a non-PaperPort®item is represented by a small rectangular thumbnail and not an actual image. Page View displays a close-up of a single page and you can open a PaperPort® item by double- clicking on it. As long as you have the appropriate application on your computer to display it, you can also double-click a non-PaperPort®item to open it.

90Chapter 14

Contents

Page APPROVAL INFORMATION Page Using This Manual User-FriendlyProgramming PREPARATION AND SIMPLE USE BASIC FAX USE ADVANCED FAX USE COPIER PRINTER/SCANNER MAINTENANCE IMPORTANT INFORMATION APPENDIX Preparation and Simple Use Guide Steps to prepare and use the machine simply Page Advice for Preparation and Simple Use Guide Memory Storage Multi-LineConnections (PABXs) Using Extension Telephones Connecting an External Telephone Answering Device (TAD) Connecting an External or Extension Telephone FAX-8070PControl Panel Overview Page MFC-9030, MFC-9070Control Panel Overview Page Menu Mode & Menu Selection Table Page Page Page Page 1 Setup Initial Settings Custom Settings PABX and TRANSFER Setting the Clock Change Toner Save Power Save Sleep Mode Storing Numbers for Easy Dialling Storing Speed Dial Numbers Changing One Touch (FAX-8070P)and Speed Dial Numbers 2 Sending a Fax Scanning Adjustment Dialling a Number Speed Dialling Search Chain Dialling Sending Operation Dual Access Real Time Transmission 3 Receiving a Fax Receive Mode Settings Setting the Ring Delay Setting the F/T (Fax/Tel) Ring Time (Fax/Tel Mode Only) Fax Detect (with an External or Extension Telephone) Receiving a Fax Reception into Memory Printing a Fax from Memory 4 Telephone (Voice) Operation Making Voice Calls with an External Telephone On Hook Dialling Tone/Pulse Fax/Tel (F/T) Mode 5 Printing Reports Transmission Report and Journal Setting Using the Reports Key 6 Advanced Sending Advanced Operations Page Overseas Mode Delayed Transmission (Timer) Broadcasting Page Cancelling a Job While Scanning the Document Checking and Cancelling a Scheduled Job in Memory Memory Security Using Memory Security Page Page 7 Advanced Receiving Operation from an External or Extension Telephone Telephone Services 8 Polling Polling Receive Setup Delayed Polling Receive Sequential Polling Polling Transmit 9 Remote Fax Options Setting Fax Storage Fax Forwarding Remote Retrieval Remote Commands Retrieving Fax Messages Changing the Fax Forwarding Number 10 Making Copies Basic Copy Operations Temporary Copy Setting Using the Options Key Copy Mode (Type of Original) Copy Contrast Sorting Multiple Copies (For MFC-9070Only) Special Copy Options Copy Quality – Default Settings Special Printing Features Printing From Your PC Two-SidedPrinting (Manual Duplex) Loading Envelopes Simultaneous Printing/Faxing Printer Menu Functions (For MFC-9070Only) Acceptable Paper 12 Printer Driver Settings (For Windows® Only) Using the Brother MFC-9030/MFC-9070Printer Driver Basic Tab Paper Size Multiple Page Border Line Copies Collate Advanced Tab Print Quality Duplex Printing Watermark Page Setting Device Options Quick Print Setup Administrator (For Windows® 95/98/98SE/Me Users Only) Print Date & Time Support General Tab Layout Tab Paper/Quality Tab Advanced Options Device Settings Tab Brother Control Centre Using the Scan Keys with Windows PC Using the Control Panel Keys Brother Control Centre Features Copy Operations PC Fax Operation Scanner Settings Global Settings Setting Up the Scanner Configurations To access the Scanner Configurations screen: Perform an Operation from the Brother Control Centre Screen Scan to File Scan to E-mail File Attachments Conversion Options Scan to Word Processor User Defined Button Copy Send a Fax 14 Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge® Viewing Items in ScanSoft™ PaperPort® for Brother Organizing Your Items in Folders Links to Many Other Applications Using ScanSoft™ TextBridge® OCR (Converting Image Text to Text You Can Edit) Importing Items from Other Applications Exporting Items in Other Formats Accessing the Scanner Scanning a Document into your PC Settings in the Scanner Window Page PreScanning an Image Introduction MFC Remote Setup PC FAX Sending (For Windows® Only) Setting Up Sending Setting Up Speed Dial The Address Book Setting Up a Member in the Address Book Setting Up a Group for Broadcasting Editing Member Information Deleting a Member or Group Exporting the Address Book Importing to the Address Book Setting Up Cover Page Sending a File as a PC FAX Using the Simple Style Sending a File as a PC FAX using the Facsimile Style Set up Your USB Equipped Apple® Macintosh® G3,G4 or iMac™ with Mac OS 8.5/8.5.1/8.6/9.0/9.0.4/9.1 Using Brother Printer Driver with your Apple® Macintosh® Page Sending a Fax from your Macintosh Application Page Setting Up Your Address Book Page Using Brother TWAIN Scanner Driver with Your Apple® Macintosh® Page Page Page For DOS User Running the Remote Printer Console Main Program Error Messages Page Document Jams and Paper Jams Page Difficulty with Operation Page Page Page Page Packing and Shipping the Machine Page Regular Maintenance Cleaning the Drum Unit Replacing the Toner Cartridge Page Page Replacing the Drum Unit Page Do NOT remove the Starter Sheet Page 19 Important Safety Information Important Safety Instructions CLASS 1 LASER PRODUCT APPAREIL À LASER DE CLASSE LASER KLASSE 1 PRODUKT CAUTION ADVARSEL VARNING VARO ADVARSEL ATTENTION VORSICHT ATENCIÓN Page 20 Specifications General Specification Fax Specifications Printer Specifications (For MFC-9030and MFC-9070Only) Computer Requirement (For MFC-9030and MFC-9070Only) Electrical and Environment Compilation and Publication Notice Trademarks Entering Text About Fax Machines Glossary Page Page Index