Section 3 – Information Security

Digital Signature PDF (Device and User Signature)

Within Scan and Send, users can add digital signatures that verify the source and authenticity of a PDF or XPS document. When recipients open a PDF or XPS file that has been saved with a digital signature, they can view the document’s properties to review the signature’s contents including the Certificate Authority, system product name, serial number and the Time/Date stamp of when it was created. If the signature is a device signature it will also contain the name of the device that created the document, while a user signature verifies the identity of the authenticated user that sent or saved the document.

The Device Signature PDF and the Device Signature XPS mode use the device signature certificate and key pair inside the machine to add a digital signature to the document, which enables the recipient to verify the device that scanned it. If the optional Digital User Signature PDF kit is activated, users can install a digital signature that embeds their name and e-mail address to confirm their identity as the source of the document and provides notification if changes have been made. In order to use Digital User Signature Mode, SSO authentication must be enabled and a valid certificate installed on the device.

Canon imageRUNNER ADVANCE systems also support a feature called PDF Visible Digital Signature, which forces the display of the digital signature on the first page of the PDF file rather than recipients having to open the document’s properties. Users can select the visible signature from the Scan and Send screen and choose its position and orientation on the page. This not only makes the digital signature more prominent, but also ensures that the digital signature appears on any printed versions of the document.

Copy Set Numbering

All imageRUNNER ADVANCE systems support the ability to add copy set numbers to copied and printed output in a user-defined region on the page. Copy set numbering offers a means to track documents by the set number that a recipient receives.

Adobe LiveCycle Rights Management ES*

In general, once a PDF is created it can be openly exchanged if it is unencrypted and/or not secured by a password. Organizations that require more precise control over their information can integrate an imageRUNNER ADVANCE system with an Adobe LiveCycle® Rights Management ES server. The Adobe LiveCycle Rights Management ES application makes it possible to enforce dynamic document policies for choosing the authenticated users that are authorized to view its contents, define expiration dates, track distribution and define watermarks. Once the document’s privileges have been set, it will contact the Adobe LiveCycle® Rights Management server over the Internet to enforce the latest policy.

Document Scan Lock & Trace

The optional Document Scan Lock & Tracking feature of imageRUNNER ADVANCE systems enables documents to include embedded tracking information such as usernames, date stamps, and device name within the background. The embedded information is not readable by users, and can only be accessed by system administrators. The tracking information can also contain policy information that determines whether the document can be copied or scanned on another imageRUNNER ADVANCE systems with Document Scan Lock enabled.

Please refer to Section 6 — Logging & Auditing on page 30 for a more detailed description on the Document Scan Lock & Trace feature.

* The PDF/A-1b and Encrypted PDF file formats are not compatible with Adobe LiveCycle® Rights Management ES.

White Paper: Canon imageRUNNER ADVANCE Security

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Canon Paper Shredder specifications Copy Set Numbering
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Paper Shredder specifications

Canon has established a strong reputation for producing reliable and efficient office equipment, and their range of paper shredders is no exception. Designed to cater to both personal and professional use, Canon paper shredders combine advanced technology with user-friendly features to ensure optimal performance and security.

One of the standout characteristics of Canon paper shredders is their high-security shredding capabilities. Many models offer cross-cut or micro-cut shredding, which transforms documents into tiny particles that make it nearly impossible for unauthorized individuals to reconstruct sensitive information. This is particularly important in today's digital age, where data breaches and identity theft are of significant concern.

Another key feature is the processing speed of Canon paper shredders. With rapid sheet capacity, users can quickly shred large volumes of documents, making these shredders a valuable asset in busy office environments. Their durable motor ensures consistent performance without overheating, even during extended use.

Innovation is also at the forefront of Canon’s technology. Many shredders are equipped with advanced jam-proof systems, which detect potential jams in real-time and automatically reverse the shredding process to prevent damage. This ensures smooth operation and reduces downtime due to maintenance issues.

Moreover, Canon paper shredders offer a variety of convenience features tailored to enhance user experience. Many models come with large, easy-to-empty waste bins, allowing for fewer interruptions during the shredding process. Some even feature LED indicators that alert users when the bin is full or when shredding is in progress.

Portability is another important aspect, with several Canon models designed to be compact and lightweight. This allows users to easily transport the shredder between home and office settings.

Lastly, energy efficiency is a priority in Canon’s design process. Many shredders come equipped with automatic shut-off functions that engage after periods of inactivity, helping to conserve power and reduce energy costs.

In summary, Canon paper shredders are characterized by their high-security shredding capabilities, fast processing speeds, innovative technologies to prevent jams, convenient design features, portability, and energy efficiency. Ideal for maintaining confidentiality and organization in both personal and professional settings, Canon paper shredders continue to set a high standard in the shredding industry.
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