Integrated voice mail optional | Ericsson 4220 instruction

Messages

Integrated voice mail (optional)

This function allows you to leave a voice message to the caller when you are unable to answer calls, e.g. when out of office, in a meeting, etc. The caller can then leave a message in your mailbox. When back in office you can enter your mailbox and listen to the messages received.

You can choose to divert all incoming calls to your mailbox, or calls when there is no answer, or calls when your phone is busy.

When you enter your mailbox, you will hear recorded instructions on how to handle listening, recording, storing and deleting messages, and how to change your security code.

To activate and deactivate your mailbox

For all incoming calls:

See “Diversion” on page 39 (function code 21). Use the number to the voice mail system as the “answering position number”.

When incoming calls get no answer:

See “Diversion” on page 39 when there is no answer (function code 211).

When incoming calls get a busy tone:

See “Diversion” on page 39 when caller receives a busy tone (function code 212).

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Ericsson 4220 manual Integrated voice mail optional, To activate and deactivate your mailbox

Contents

User Guide Cover Page Graphic EN/LZT 103 60 R2A Ericsson Enterprise AB Table of Contents Welcome Declaration of conformity WarrantyCopyright Description Dialog 4220 Lite/4222 Office phonesDisplay Dialog 4222 Office only Programming Triple Access Line Volume controlDiversion Follow-me Programmable function keys Handset Pull-out leaf for easy guide optionalKey panel optional, Dialog 4222 Office only Designation card ÕÔ ÖÔ ÖÔ ÕÔ Lamp indications Tones and signals Tone characteristics Ring signals Idle phone idle mode Display information Outgoing call # í Incoming callChoice of language optional Dial Enter the language code Press Dial Press to finish the procedure #11#Free Seating optional To log on Incoming Calls Answer callsOn Line On any other Line key Press to switch back to the first call Answer a second call during an ongoing callPress to activate/deactivate Press to answer Call Waiting 27# #27#Do not disturb, DND Or í Outgoing CallsMake calls Internal calls Dial and wait for a new dial tone Dial the number Number presentation restrictionDial the number Lift the handset Dial to repeat the stored number Individual external lineLast External Number Redial Save external number Redial numberPress before you finish the call Lift the handset Press to redial the number When you receive a busy tone Replace the handset to finish procedureLift the handset when you are called back Callback Cancel any single Callback Cancel all Callbacks#37* z # í #37# Dial and enter the extension number Press Activate Call Waiting Intrusion on a busy extension 44* z # z4 60* zBypass Intrusion on a busy external line Speed Dialing Common Speed Dialing numbersIndividual Speed Dialing numbers Lift the handset and dial the common Speed Dialing number # í #51# Dial by a function keyDial and press the selected digit Press Press the function key Lift the handset Dial and enter the number AuthorityData privacy Authorization code, common optional Dial Enter authorization code and press Authorization code, individual optional 76* z # 75* z # z 75* z * z # z 74* z * z # Dial your own extension number and press During Calls Group listening loudspeakingFrom loudspeaking to handsfree From handsfree to loudspeaking Handsfree MuteInquiry From handsfree to handset Transfer Refer backPress to put third party on hold Press to put first call on hold Conference Press Call the third party Call the extension where the call was put on hold Press On holdIndividual Common Press and dial the requested digits Send caller identity code at transferDialing during a connected call 21# í Call ForwardingDiversion Order Direct Diversion from your own extension #21# 211# #211# Cancel Direct Diversion from your own extensionDiversion when there is no answer Diversion to paging Diversion when caller receives a busy tone212# #212# 218# #218# Order from your own extension 21* z # íInternal Follow-me Cancel from your own extension Cancel from answering position#21# í # í #21* z Cancel 22# z # í#22# External Follow-me Personal Number optional Dial Press the search profile digit To cancel from your office phone #10## d Call the Disa function at your office To cancel from an external phone To design and order your search profiles Office At home Traveling Absent/not reachable Profile Office Setting form for search profiles 0915 # í Absence Information optional Cancel for another extension #23#Order for another extension Dial Dial the extension number and press Press Press to finish procedure MessagesManual Message Waiting MMW Answer Cancel MMW at your own extension Cancel MMW to another extension#31# Order MMW to another extension To print out messages #91#Message Waiting optional Integrated voice mail optional To activate and deactivate your mailbox To enter someone else´s mailbox To handle the mailbox Group Features Group Call-pick-up 21* z # í #21# Group HuntingTo leave the group temporarily To re-enter the group To cancel Group Do not disturb. The group can be bypassed by youTo order Dial and enter the group number Other Useful Features Account code optionalOngoing external call Dial Dial the account code and press Press to order or cancel Immediate Speech ConnectionPermanently active Activated on a function key General Deactivation Night Service#001# Alarm extension Emergency modeDelayed Hot line Hot line Lift the handset Press Dial the extension number Data communicationAdditional directory number Multiple represented directory number Malicious Call Tracing With individual authorization code Disa = Direct Inward System Access optionalWith common authorization code Program or change a function SettingsProgramming of function keys Press if you want to erase the stored number To verify and erase programmed number or functionPress Press the selected function key Functions and required data Function can be programmed by you Programming of ring signals To verify a ring signalPress Press the corresponding Line key Press Press to finish programming Programming of ring signal tone character Press the corresponding digit Handset and loudspeaker volume Ring signal volume Mute ring signalPress to supress the ring signal Press to switch off the ring signal Melody ringing Press and hold simultaneously to enter melody modePress to exit melody mode Press the flashing Line key Line 1 or Line 2 or Inquiry Program a new melody, edit or delete a current melodyPress the key for the requested type of call ÖÔí Activate or deactivate a stored melody To enter notes Press to insert notes Press to insert a short pause pPress to get a higher octave for the inserted note Enter the notes Press and hold simultaneously until a ring signal is heard Display contrast Accessories Key panel optional Headset optional Answer callsMake calls From headset to handset Headset Preset Headset with Group listening loudspeakingFrom headset to handsfree From handsfree to headset Press and hold for at least 4 seconds Headset volumePress Press to change the volume Pull-out leaf optional Press to switch between the speaking and listening partyExtra handset optional Option unit optional Change cables InstallationInstall cables Install stands and adapt telephone Install card Install key panel optional Stand positioning Install card Insert the pull-out leaf Install pull-out leaf optionalRemove the protective film from the guiding rails Wall mounting Cleaning Placing the phone Troubleshooting To initiate a telephone selftest Glossary Additional lines Index 100 Dialog 4220 Lite/Dialog 4222 Office 101