To handle the mailbox

Messages

Recorded information on the line tells you the number of new and stored messages. If you have too many messages stored, you will first be asked to delete saved messages.

Recorded instructions ask you to press different digits in order to listen to callers’ messages, record your own greetings, change your password or exit your mailbox, etc.

The following diagram gives an overview of the mailbox system and the digits to be used.

58	Dialog 4220 Lite/Dialog 4222 Office

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Ericsson 4220 manual To handle the mailbox

Contents

User Guide Cover Page Graphic EN/LZT 103 60 R2A Ericsson Enterprise AB Table of Contents Welcome Copyright WarrantyDeclaration of conformity Display Dialog 4222 Office only DescriptionDialog 4220 Lite/4222 Office phones Programming Diversion Follow-me Triple Access LineVolume control Programmable function keys Key panel optional, Dialog 4222 Office only HandsetPull-out leaf for easy guide optional Designation card ÕÔ ÖÔ ÖÔ ÕÔ Lamp indications Tones and signals Tone characteristics Ring signals Idle phone idle mode Display information Outgoing call Choice of language optional # íIncoming call Dial Enter the language code Press Free Seating optional Dial Press to finish the procedure#11# To log on On Line Incoming CallsAnswer calls On any other Line key Press to activate/deactivate Press to switch back to the first callAnswer a second call during an ongoing call Press to answer Do not disturb, DND 27# #27#Call Waiting Make calls Or íOutgoing Calls Internal calls Dial the number Number presentation restrictionDial and wait for a new dial tone Dial the number Last External Number Redial Individual external lineLift the handset Dial to repeat the stored number Press before you finish the call Save external numberRedial number Lift the handset Press to redial the number Lift the handset when you are called back When you receive a busy toneReplace the handset to finish procedure Callback #37* z # í #37# Cancel any single CallbackCancel all Callbacks Dial and enter the extension number Press Activate Call Waiting Intrusion on a busy extension Bypass 44* z # z460* z Intrusion on a busy external line Individual Speed Dialing numbers Speed DialingCommon Speed Dialing numbers Lift the handset and dial the common Speed Dialing number Dial and press the selected digit Press # í #51#Dial by a function key Press the function key Data privacy AuthorityLift the handset Dial and enter the number Authorization code, common optional Dial Enter authorization code and press Authorization code, individual optional 76* z # 75* z # z 75* z * z # z 74* z * z # Dial your own extension number and press From loudspeaking to handsfree During CallsGroup listening loudspeaking From handsfree to loudspeaking Inquiry HandsfreeMute From handsfree to handset Press to put third party on hold TransferRefer back Press to put first call on hold Conference Press Call the third party Individual Call the extension where the call was put on hold PressOn hold Common Dialing during a connected call Send caller identity code at transferPress and dial the requested digits Diversion 21# íCall Forwarding Order Direct Diversion from your own extension Diversion when there is no answer Cancel Direct Diversion from your own extension#21# 211# #211# 212# #212# 218# #218# Diversion when caller receives a busy toneDiversion to paging Internal Follow-me 21* z # íOrder from your own extension #21# í Cancel from your own extensionCancel from answering position # í #21* z #22# Cancel22# z # í External Follow-me Personal Number optional Dial Press the search profile digit # d To cancel from your office phone#10# Call the Disa function at your office To cancel from an external phone To design and order your search profiles Office At home Traveling Absent/not reachable Profile Office Setting form for search profiles 0915 # í Absence Information optional Order for another extension Cancel for another extension#23# Dial Dial the extension number and press Press Manual Message Waiting MMW Press to finish procedureMessages Answer #31# Cancel MMW at your own extensionCancel MMW to another extension Order MMW to another extension Message Waiting optional #91#To print out messages Integrated voice mail optional To activate and deactivate your mailbox To enter someone else´s mailbox To handle the mailbox Group Features Group Call-pick-up To leave the group temporarily 21* z # í #21#Group Hunting To re-enter the group To order To cancelGroup Do not disturb. The group can be bypassed by you Dial and enter the group number Ongoing external call Other Useful FeaturesAccount code optional Dial Dial the account code and press Permanently active Press to order or cancelImmediate Speech Connection Activated on a function key #001# Night ServiceGeneral Deactivation Delayed Hot line Alarm extensionEmergency mode Hot line Additional directory number Data communicationLift the handset Press Dial the extension number Multiple represented directory number Malicious Call Tracing With common authorization code Disa = Direct Inward System Access optionalWith individual authorization code Programming of function keys SettingsProgram or change a function Press Press the selected function key To verify and erase programmed number or functionPress if you want to erase the stored number Functions and required data Function can be programmed by you Press Press the corresponding Line key Programming of ring signalsTo verify a ring signal Press Press to finish programming Programming of ring signal tone character Press the corresponding digit Handset and loudspeaker volume Press to supress the ring signal Ring signal volumeMute ring signal Press to switch off the ring signal Press to exit melody mode Press and hold simultaneously to enter melody modeMelody ringing Press the key for the requested type of call Program a new melody, edit or delete a current melodyPress the flashing Line key Line 1 or Line 2 or Inquiry ÖÔí Activate or deactivate a stored melody Press to get a higher octave for the inserted note To enter notesPress to insert notes Press to insert a short pause p Enter the notes Press and hold simultaneously until a ring signal is heard Display contrast Accessories Key panel optional Make calls Headset optionalAnswer calls From headset to handset From headset to handsfree Headset PresetHeadset with Group listening loudspeaking From handsfree to headset Press Press to change the volume Headset volumePress and hold for at least 4 seconds Extra handset optional Press to switch between the speaking and listening partyPull-out leaf optional Option unit optional Install cables InstallationChange cables Install stands and adapt telephone Install card Install key panel optional Stand positioning Install card Remove the protective film from the guiding rails Install pull-out leaf optionalInsert the pull-out leaf Wall mounting Cleaning Placing the phone Troubleshooting To initiate a telephone selftest Glossary Additional lines Index 100 Dialog 4220 Lite/Dialog 4222 Office 101